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Attachment 5 April 22 PC Minutes1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 A P P E A R A N C E S: Los Gatos Planning Commissioners: Community Development Director: Planning Manager: Town Attorney: Transcribed by: Kendra Burch, Chair Charles Erekson Melanie Hanssen D. Michael Kane Tom O'Donnell Joanne Talesfore Laurel Prevetti Joel Paulson Robert Schultz Vicki L. Blandin (510) 337 -1558 ATTACHMENT 5 LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 1 1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 1s 19 20 21 22 23 24 25 P R O C E E D I N G S: VICE CHAIR BADAME: We'll be moving on to new other business, which is Item 2, consideration of the proposed five -year Capital Improvement Program for fiscal years July 1, 2015 to June 30, 2020. Have the Commissioners had an opportunity to review the program for consistency with the General Plan and Hillside Specific Plan? I see a nod of heads. Are there any disclosures by Commissioners for this item? None. Mr. Morley, I understand you'll be giving the staff report this evening? MATT MORLEY: I will. Thank you very much. Good evening. As was mentioned, California government code requires that a town that has an adopted General Plan hear the Capital Improvement Program for the fiscal year and make a finding and report to Town Council on the conformity of the program with the adopted General Plan. With that, I'm going to highlight a few of the projects in our Capital Improvement Program over the coming year, and they to connect those for you to the General Plan, and certainly am available for questions at the end. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 2 1 1 Specific to the Environment and Sustainability 2 JElement in the General Plan, we have a couple projects 3 there that connect nicely. 4 We are proposing an LED streetlight program that s would convert our town's current streetlights to an LED 9 implementation. There is significant energy savings from 7 that to the tune of about $50,000 in operating costs on an e annual basis that would a savings to the general fund. It's 9 to a very short payback period of about four years when you 11 compare that across the costs of the project. Currently the 12 design standards for new developments include the use of 13 LED streetlights, so it's nothing new for the Town. It's 14 certainly been experienced in other locations. Note that we 15 are not adding streetlights to the mix, simply replacing 16 the existing streetlights. If you're looking for that 17 project, it's on page C -74 of the Capital Improvement 18 Program. 19 We also are looking at additional energy 20 efficiency projects; page E -24 if you want to follow along. 21 This will create ongoing savings to the general fund. These 22 range in size and scope from simple projects, equipment 23 replacements that are needed over time to keep up with 24 zs technology and make sense from an economical standpoint. We'll take these projects on as they come forward, but some LOS GATOS PLANNING COPM7ISSION 4/22/2015 Item #2, Capital Improvement Program 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 examples might include lighting replacements, motion sensors, or similar improvements. Specific to the Open Space, Parks, and Recreation Element of the General Plan, we'll continue last year's efforts to dedicate dollars to park infrastructure with the idea of renewing our aging infrastructure. We're adding a park this year at Worcester, on page D -18. Worcester Park is largely open space, there's not a whole lot of improvements there, but there's a trail that runs through the park that we've heard needs some improvements, and on inspection concur, so we'll do some improvements there to make that more accessible to the residents. In addition, we are partnering with Los Gatos Little League to replace the backstop of Blossom Hill Park. It's an outdated backstop that doesn't meet the current needs of Little League or the Town, so we're cost sharing on that particular project on a 50/50 basis to make that improvement. And of course the drought will play a significant role in the parks projects in the coming year, and we'll be bringing a drought item to the full Council on May 5th for discussion at that point, and that will guide some of our direction. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 4 1 Specific to the Transportation Element of the 2 General Plan, we have several projects outlined. Some of 3 the highlights include Almond Grove, which is on page C -8, 4 a project long in the works. We are at the final stages of 5 design, now working through last bits of that, and we'll be 6 coming back to Council for award prior to the end of the 7 fiscal year. That would start construction on our current 8 9 schedule over the summer on the first phase, Phase 1 -A as 10 we're calling it, and provide for construction by the end 11 of summer, before winter, in that particular neighborhood. 12 We also have a series of sidewalk improvements 13 and sidewalk infill projects. These projects will serve to 14 meet the needs in some of the areas where we're missing 15 sidewalks or have less than ideal conditions for 16 pedestrians and other multi -modal transportation methods, 17 such as bicycles. These include crosswalk installations and 18 the like. We of course focus on our priority around the 19 most exposed areas, generally school areas, and try to 20 maximize the infill in those locations. 21 And finally, in this particular element we are 22 doing a project at Winchester and Lark that will be paid 23 24 through traffic mitigation fees for the improvements to 25 that intersection and the addition of a receiving lane on Winchester that will tie in with Albright development, the LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program E 1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 widening of the road that Albright will be conducting, and transition into the wider pedestrian crossing that will be installed across Highway 85 on Winchester. And finally, in the Community Design Element we have begun a project this year for undergrounding of some of our PG &E or utility services; larger than PG &E includes all of the utilities on the poles. We've identified a location on Los Gatos Boulevard from Lark to (inaudible) as our initial phase of that. PG &E collects on a regular basis what are called Rule 20A funds. These funds are targeted for use in local jurisdictions for undergrounding of utilities. The project is led by PG &E, but with significant partnerships from the local jurisdiction. We are allowed to accumulate those dollars over time, and it certainly takes a fair amount of those dollars to implement a project. We're at a point now where we can begin that work. The projects tend to take quite a long time to develop, so we're looking at probably a seven -year cycle on this from the get -go, which is about now, as we work through the processes associated with that. Our next step is to meet with the associated utilities, and we'll be doing that in the next couple of weeks to identify any significant hurdles on that particular stretch that we've identified for undergrounding, and move forward. One key point on the LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program r.�i I Rule 20A funds is they have to be used in an area that is 2 beneficial to the entire jurisdiction, so really precludes 3 a smaller residential neighborhood and focuses on an 4 arterial type of a use. s With that, that concludes my report, and 6 certainly I'm available for questions. 7 VICE CHAIR BADAME: Thank you, Mr. Morley. s Commissioner O'Donnell. 9 10 COMMISSIONER O'DONNELL: I have two questions. 11 One relates to the water. You have the capital 12 items before us tonight, but then you also said that you're 13 going to bring something to the Council, I think it's 14 shortly, to deal as far as we can with the drought. So I 15 guess I'm kind of curious. I assume that those suggestions 16 will cost money? So where will that money come from, just 17 out of general funds? 18 MATT MORLEY: Yes. If there are capital 19 improvements that the Council desires associated with 20 drought mitigation, those would be what we call "general 21 fund allocated reserve," which is our capital fund for 22 projects. We do have several parks projects now that 23 24 include capital dollars that could be allocated for that 25 kind of work. In fact, we have an Oak Meadow allocation LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 7 1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 that is specifically for irrigation modifications at that particular park. COMMISSIONER O'DONNELL: And then the other question, maybe we're getting ahead of ourselves, but we, as you may know, have a Desk Item tonight. We can come back to you after I hear some representations, but just to kind of catch up on this. One of the comments in the Desk Item was that your item, as attached, is the same as it's been for the last couple of years, notwithstanding the recent storm of interest, and I was wondering what does that indicate if you have not changed the capital items over the last several years, notwithstanding what apparently looks like a serious question of asphalt versus concrete? MATT MORLEY: We've had the discussion on materials on that particular project with the Town Council and have direction from Town Council on where they'd like to see the project go. We're continuing to move forward in that direction. We'll review it again prior to award of a contract and be able to review the discussion again at that level for discussion. We have done significant outreach, including meeting with members of the neighborhoods, polling to see what was a preference in those neighborhoods, and cost analysis, all in an effort to provide the best information possible for decision makers. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program U I COMMISSIONER O'DONNELL: Does that particular 2 page then not assume a decision on concrete versus asphalt? 3 MATT MORLEY: The Council has given us direction 4 to pursue concrete at this point and have not given us any s direction for the pursuit of asphalt. Of course the Council 6 is always welcome to change their mind and give us 7 different direction, but at this point we're pursuing a a concrete option. 9 10 COMMISSIONER O'DONNELL: Okay, that's what I 11 wanted to know. Thank you. 12 VICE CHAIR BADAME: Thank you. Commissioner 13 Talesfore. 14 COMMISSIONER TALESFORE: Before we move to 15 another subject and before the speaker comes up, I was 16 curious as to why Massol was not included in the streets 17 that I consider Almond Grove. In fact, Massol to me is 18 almost the gateway street into the Almond Grove area, and 19 the beginning of that street, from Highway 9 to the stop 20 sign at Bachman, is very heavily traveled by trucks, by 21 cars, by everybody in any kind of a vehicle, and it's 22 cracking. I mean it's deteriorating I guess is a better 23 24 word. Plus it also has, I don't know what you call them, zs those little triangles that are yellow so that the cars don't go over them, which cars do all the time, and they're LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program G I 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 deteriorating as well. That's a long way for me to explain why wasn't that part of Massol, or all of Massol, I know some of it's okay, included in this street program for the Almond Grove. MATT MORLEY: The larger Almond Grove project includes all of the concrete streets in the neighborhood, so those will all be replaced ultimately, although currently there is a very limited funding, so we have just shy of $4 million that will not at this point fund the entire neighborhood reconstruction. COMMISSIONER TALESFORE: However, that street is just so heavily... I mean I can't imagine that you would not reconsider. Or may I suggest that you reconsider that part of the street specifically from Highway 9 at least to the stop sign at Bachman? There is so much construction happening between that area and way past Glen Ridge, so I would just like to have that reconsidered. MATT MORLEY: Understood. We'll bring those comments forward. COMMISSIONER TALESFORE: Thank you. VICE CHAIR BADAME: Thank you. Commissioner Kane. COMMISSIONER KANE: Thank you for your report, and thanks to you and your staff for this remarkable document that kept me up half the night. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program PK I I didn't see a total number in here. Is it 2 correct that it's around $25 million for the three 3 com onents9 p $21 million for streets, $1 million for parks, 4 and $2.8 million for... s MATT MORLEY: Yeah, that's roughly correct. 6 COMMISSIONER KANE: It may not be our mission, 7 but I think it's interesting to know. $25 million dollars, 8 where does that come from? 9 to MATT MORLEY: Our funds come from several 11 locations. The large preponderance comes from our general 12 fund savings from previous years. As the Town stays within 13 budget those dollars are allocated to two priorities per 14 the Council. One is for capital projects. The other is to 15 increase any reserves that we may need to bring it back up 16 to the approved level. Our reserves are currently fully 17 funded, so the excess goes to our capital projects. 18 The other funding sources include impact fees 19 from various sources, including traffic mitigation fees, 20 and grants or other solutions such as them. 21 COMMISSIONER KANE: I didn't mean so much assets 22 on the books as I did revenue income, and I was thinking 23 24 what, that's mostly real estate and sales tax, and I think 25 Commissioner Talesfore said parking tickets, is that accurate? LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 11 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 1s 19 20 21 22 23 24 25 MATT MORLEY: I probably wouldn't group parking tickets into that, but yes, that is correct. COMMISSIONER KANE: But the first two are where the money comes from? MATT MORLEY: Yes, they are. COMMISSIONER KANE: Now, on the Little League program we found a partner, and so we've budgeted $50,000 and they've offered $25,000. If it's a $50,000 project, which would be a heck of backstop, they put in $25,000 and we put in $25,000. Do we seek other such partnerships when there is clear mutual benefit? MATT MORLEY: we do pursue partnerships, and that was a main reason that the Little League backstop was brought forward, because they were so willing to partner with us to make that a reality. COMMISSIONER KANE: I was thinking specifically of the old library. It's an enormous facility, and that has been gifted to the Museums and to whom else? MATT MORLEY: To the Friends of the Library. COMMISSIONER KANE: Friends of the library. So giving them that asset, that property, is one thing, but in this budget there are a number of allocations for substantial repairs and maintenance. Do we get any LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 12 I assistance from either of those other two entities to help 2 pay the bill? 3 MATT MORLEY: The direction of the Council is 4 significantly invested in the success of those individual 5 organizations and has made a significant contribution to 6 them to be able to house them here at the civic center. You 7 could argue that a significant amount of those improvements 8 would be needed regardless of the use, so even if it were 9 10 Town Staff you would have some use there. And those 11 organizations are doing some of the tenant improvements 12 themselves, so it's not fully funded by the Town; they are 13 participating to some extent. They will also pay their 14 share of operating costs, for instance, utility costs 15 associated with their spaces. But indeed, the Town is 16 making a significant investment in those spaces to make 17 them vibrant and successful for those organizations. 18 COMMISSIONER KANE: Thank you very much. 19 VICE CHAIR BADAME: Commissioner Hanssen, you had 20 your hand up? 21 COMMISSIONER HANSSEN: Yeah, I had a few 22 questions. And thank you also for the document; it was very 23 thorough and there was a lot of information here. 24 zs I was trying to put this together in my mind, like having worked on the General Plan and kind of bridge LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 the gap of how things get from the General Plan to this. That was one question I wanted to ask. And I realize this is probably because I'm new to the Planning Commission, but I was just curious what the process is of taking the goals and policies in the General Plan to get to here? That was one question. I have other questions too. MATT MORLEY: We review the General Plan as we're creating our Capital Improvement Program on an ongoing basis and look for opportunities to address projects that are identified in the General Plan through the Capital Improvement Program. So we do have several projects highlighted now, and we'll continue to look for opportunities to weave those into our Capital Improvement Program. COMMISSIONER HANSSEN: I'm not asking you to do it, but if you had to, say, put a little chart next to every one of these and say what goal or policy it is tied to in the General Plan, you could do that? MATT MORLEY: Yes. Not every capital project is going to tie directly. For instance, we have a capital project to do aerial photography that would provide digital aerial photographs of the Town at a super high resolution that we use for development, and it doesn't really directly LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 14 1 Itie to a General Plan item, but certainly facilitates a 2 wide variety of them. 3 COMMISSIONER HANSSEN: Well, it could. I mean we 4 have things about the Town image and our presentation and s things and that. 6 MATT MORLEY: Yeah, correct. 7 COMMISSIONER HANSSEN: But okay. I was just a looking for that kind of reassurance, because that's what 9 to we're being asked to do, to say that this complies with the 11 General Plan, and so then I kind of wondered. I was like 12 Jweil, and I'm not asking you to do it. I mean I was trying 13 to in my mind go what part of the General Plan? So that's 14 one question. 15 The second question was about the different parts 16 of this thing. At what point, if any, do, say, the 17 transportation parts of this, and the trails and parks 18 arts of this, go to the commissions. Is that later, or has 19 it already happened? 20 MATT MORLEY: That is an ongoing process, so at 21 the regular meetings of all of the commissions that Parks 22 and Public Works staff, we bring our capital project 23 24 update, how we are progressing on our capital projects, and zs provide them an update at those meetings, whether they be LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 the monthly or bi- monthly meetings of that particular commission. In addition, as we reach the end of the calendar year we agendize an item for identifying the next fiscal year's worth of capital projects so that they have an opportunity not only to hear an update of Vhere we're at on our current projects, but an opportunity to provide input into not only what Staff is thinking, but what they're thinking in terms of what additional capital projects might be. COMMISSIONER HANSSEN: Okay, so it's not a specific like once a year thing? when this is presented it's an ongoing thing where you're going over those with the commissions? MATT MORLEY: That's correct. COMMISSIONER HANSSEN: So this document should in fact reflect the priorities of the commissions that are involved with this? MATT MORLEY: Absolutely. We actively seek their input. COMMISSIONER HANSSEN: On that point,.I was really glad, for example, to see, since I (inaudible) putting some sidewalks in on Shannon, because that was one of their hot spots that entailed a capital improvement LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program FS 1 versus something from the Police Department. And then it 2 made me wonder about other partnering opportunities, just 3 for example on the hillside P proposal that was made at 4 Council last night, and it was also in here, to make some s improvements on Shannon Road. I know from my past 6 experience that Shannon Road is one of those roads that's 7 partly owned by the Town and partly owned... And maybe it's s 9 not appropriate for this document, but I wondered like if to we're going to go make Shannon Road all nice up to Suview, 11 is there a way to talk to Santa Clara County, and maybe it 12 lisn't in here, but hopefully convince to do something 13 (parallel, because at the end of the day it's all in Los 14 JGatos, even if we don't own it. 15 I MATT MORLEY: I agree with you on that. I can't 16 Isay for sure whether we've actually reached out to the 17 County this year. We do work with them on a routine basis, 18 and in fact have done partner projects, for instance, with 19 the City of San Jose on Blossom Hill where that road is 20 half owned by the Town and half owned by the City of San 21 Jose, and we partner with them to do the improvements at zz once. The County has a large number of rural roads and 23 tends to be not as flexible as others in how they can spend 24 zs their money. But we do look for those opportunities as we can. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 17 1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 19 19 20 21 22 23 24 25 The other area that is significant is in our partnership with our utility companies, and we reach out to them. San Jose Water is a great example where we coordinate our capital projects so that we're not repaving a road and having them come through and digging it up the next week. COMMISSIONER HANSSEN: That project on Shannon was partly funded by OBAG. Can you identify what part of OBAG that's coming from? Is that the noncompetitive part of the funding that we always get, or did we apply for a grant? MATT MORLEY: That is the noncompetitive element that we're receiving there. COMMISSIONER HANSSEN: So how did we decide that it needed to go there? I'm "just curious. MATT MORLEY: The dollars are used for street resurfacing. That particular stretch of road was applicable to the requirements of the grant, and so we selected that as the opportunity. It also fit nicely from a timing perspective in a broad effect, because Shannon gets so much use. COMMISSIONER HANSSEN: Great, okay. And I wondered, getting back to the whole school discussion and when we were talking about the green bike lanes and everything, one intersection that I didn't see listed on LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program m 1 funded or unfunded that I think has a lot of opportunity 2 for improvements towards more complete streets, bike and 3 pedestrian friendly, y, would be the intersection of Blossom 4 Hill and Los Gatos Boulevard, because it's situated right 5 by our newest mixed use development as well as three 0 schools, and so I wondered why that wasn't on the radar 7 screen? 8 9 MATT MORLEY: From a vehicular traffic to perspective that intersection functions well according to 11 Town standards. From a multi -modal perspective, we looked 12 long and hard at that intersection where we were doing the 13 green bike land pilot. Certainly it would have been an 14 ideal intersection, however, with the funds that we had, we is had $100,000 allocated for green bike lanes, the 16 reconstruction necessary to make bike lanes fit at that 17 intersection would have eaten up the entire pot of money 18 and then some. We would have had to move islands and move 19 some signal poles to make that happen at that particular 20 location. Certainly it's on the radar, and a big connection 21 point from my perspective of Blossom Hill to Blossom Hill 22 School, and a big intersection that could use some help. 23 24 COMMISSIONER HANSSEN: Well, I just was zs wondering, because I noticed there was a project to put an additional sidewalk over at Santa Cruz and Blossom Hill, LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program EE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 and I understand there was no sidewalk at all on the north side, I think, so then it made me think of the Blossom Hill /Los Gatos Boulevard thing, and I would feel better if I saw it on there unfunded, just that it was on the radar screen for when we get enough money. MATT MORLEY: Thank you. VICE CHAIR BADAME: Commissioner O'Donnell. COMMISSIONER O'DONNELL: One of things we do, I guess, in reviewing this and making a motion about it is determine that it satisfies the General Plan. That's kind of an amorphous thing, but on the streets program at C -8, et cetera, the Town has made a decision that the scope of streets that we would have to address exceeds the amount of money available, and in particular when we come to the items discussed in C -9. That's inherent in a decision that we should spend X dollars on concrete versus what I think might be X plus Y dollars on asphalt, but I don't know. One of the comments that I think we're going to hear tonight is that it isn't simply a matter of asphalting, because if you're asphalting on top of cracked concrete, maybe it isn't so easy to do. But I'm just wondering, in coming up with this budget and determining that the limited amount of money that we have would be better spent on a more limited number of streets, I assume that's economically based? In LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 20 1 lother words, inherent in that is that asphalt would somehow 2 not be cheaper than concrete, because of the conditions of 3 those streets, is that correct? 4 MATT MORLEY: We've provided a pretty detailed 5 D 7 report to the Council on the engineer estimate costs of both asphalt and concrete. The asphalt solution is somewhat cheaper than the concrete solution. But we can do an 8 9 overlay on the concrete with asphalt; there is a solution to that works for that. We brought those discussions forward 11 to Council and have received some clear direction on which 12 direction to move at this particular point. 13 COMMISSIONER O'DONNELL: Can you give me an 14 approximation? I'm trying to get a feel for that, because 15 whatever the Council decided, we're supposed to decide 16 whether this I assume maximizes the General Plan's goals. 17 So if it's a marginal difference between concrete and 18 asphalt, it probably doesn't make a difference. If, on the 19 other hand, let's say 20% more of the roads could be 20 improved with asphalt, then it probably does make a 21 difference. Can you give any sense of the difference 22 23 between asphalt and concrete insofar as the amount of the roads we could take care of? 24 MATT MORLEY: We've gone round and round with the 25 numbers, and a large amount of it depends on what the cost LOS GATOS PLANNING COMMISSION 4/22/2015 Item 42, Capital Improvement Program 21 1 2 3 4 5 6 7 e 9 10 11 12 13 14 15 16 17 19 19 20 21 22 23 24 25 of oil is at that particular time. Oil is cheap now so that the cost savings would be increased quite a bit at this point. We would expect at this point maybe in the 15% range for savings on asphalt over concrete, however, we haven't priced either of those out in a competitive market, and that would be the ultimate determining factor. In order to move from where we're at today in asphalt design, it would require some additional expenses with our design consultant to reach that point, and we're not funded for that particular effort at this point. COMMISSIONER O'DONNELL: So this particular capital item essentially does not take into consideration the cost of savings so that more of the streets could be covered? MATT MORLEY: An additional element is the historic nature of the Almost Grove district. The resolutions that establish the Historic District require the roads have the appearance of concrete at the particular date that the Historic District was established, so there is some limitation in terms of not only the material, but also the aesthetic element of the Historic District. COMMISSIONER O'DONNELL: Thank you. VICE CHAIR BADAME: Thank you, Mr. Morley. I'm going to open the public portion of the public hearing LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 22 1 because I believe we have one speaker, and it's involving 2 the Almond Grove project that we've been spending a lot of 3 time on. We will call you back up later, Mr. Morley. I'm 4 now calling Angelia Doerner. You'll have three minutes. s ANGELIA DOERNER: Hello, I'm Angelia Doerner, a 6 very proud resident of the Almond Grove, and I only have a 7 few comments this evening in addition to what I had given 8 you before. I do look forward at the end, if Mr. O'Donnell 9 to and Ms. Talesfore would love to ask me questions, I can 11 provide a little bit more detail than what is allowed in my 12 three minutes. 13 But you're absolutely right. If you haven't 14 visited the Almond Grove recently, next weekend is the is Cat's Hill Classic. Please come on down to the Almond 16 Grove. It's a great family event. It's a wonderful cyclist 17 race. People come from all over the world for this thing, 18 and it's all throughout the Almond Grove: up Cat's Hill and 19 around Bachman Park, et cetera. It will give you an 20 opportunity to walk on these streets, walk on these 21 sidewalks again. It may be a little bit of time since 22 you've done that and that might give you more perspective 23 24 and feel for what we, the neighbors, are dealing with with zs this project. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 23 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 1s 19 20 21 22 23 24 25 You're absolutely right in that only three streets —which doesn't show up very good here —but only three streets are targeted to be used with this $4 million dollars, which is Broadway, which is not in the Almond Grove, and also Bachman and Tate. The rest of these streets will not be done. The pictures that I'm showing you here are from Bean, Nicholson, and Wilder. They are in much worse condition than even Massol. These streets are not going to be funded at all, nothing improved, for a minimum of five years, as it shows in front of you, and some people are saying it won't be funded for another ten. So the neighborhood from the get -go, when they heard $4 million was being spent, was looking for opportunities to how effectively can we use this $4 million to get more done of what's mostly necessary to be done? And unfortunately we just keep getting these three streets, and I think I have an idea as to why that is happening. They are narrowing our streets, which is requiring an awful lot of additional work. This is a slide from a PPW presentation to the Town Council. They're showing why trees in narrow strips are ripping up our sidewalks and streets. These three pictures, ironically the two on your left are the same tree. It's at the top of Broadway; they're just taken from LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 24 I different perspectives. That is the only broken curb and 2 sidewalk on all of Broadway. It's at the top of Main. The 3 other is on Wilder, and Wilder is not being fixed. 4 But what is being done is they're narrowing our 5 streets. What does that require? It requires taking out all 6 the curbs, whether they need to be done or not. They're 7 also taking out all of the sidewalks, whether they need to a 9 be done or not. They only thing that I can come up with is 10 that they're trying to maximize getting rid of impervious 11 materials from a sustainability standpoint. And there goes 12 my time. 13 VICE CHAIR BADAME: Your time is up. Thank you. 14 ANGELIA DOERNER: All right. 15 I VICE CHAIR BADAME: Do any of the Commissioners 16 have any questions of Ms. Doerner? 17 COMMISSIONER O'DONNELL: I do. 18 VICE CHAIR BADAME: Commissioner O'Donnell. 19 COMMISSIONER O'DONNELL: I'm sure others will ask 20 other questions, but let me just start by saying I looked 21 briefly at your multipage report this evening, and it 22 wasn't clear to me where you came out on concrete versus 23 24 asphalt, because it was like on the one hand there's this, zs and on the other hand there's that. Do you have an opinion on what the Town should be doing? LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 25 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 1s 19 20 21 22 23 24 25 ANGELIA DOERNER: I absolutely do have an opinion. There were actually three alternatives, if you want to look at this. Go down to the dirt and redo it in concrete. Go down to the dirt and redo it in asphalt. And then do what is called overlay, which is to put asphalt on top of concrete. However, the biggest issue with that alternative is that if a slab is shattered, then the asphalt will not work on that shattered slab. So you have to take out the shattered slab, replace the slab with concrete, and then cover it over with asphalt. The only two options that were presented, or recommended, by PPW to the Town Council was go down to the dirt and with concrete, or do the overlay. They didn't say go down to the dirt and do concrete or go down to the dirt and do asphalt. These would be apples to apples; you would truly have a cost comparison. And there are no differences in the specifications required between these two alternatives. In order to get that alternative, the overlay, you do need to have someone figure out how many of the slabs have to be replaced and taken out and repoured and then covered up, and what other work has to be done so that you don't end up with a composite street, which is what Pennsylvania, part of Glen Ridge, Royce, all of those were done that way. They have asphalt poured over the top of old LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 26 I concrete. Didn't last, didn't work, and they ended up 2 having to be totally ripped up anyway and asphalted. 3 COMMISSIONER O'DONNELL: So your point is not 4 that you favor one over the other, you're point is there's s not enough information to be able to compare one versus the 6 other? 7 ANGELIA DOERNER: At this point, there is not 8 9 enough information that has been provided to Council or by 10 PPW. I personally have done a lot of research and have 11 tried to share that with a lot of different people in the 12 Town, and my personal preference is to see how far our 13 money can go, because going another five years with what we 14 have is really unacceptable, even though the cement is a 15 light color that everybody likes. 16 COMMISSIONER O'DONNELL: But your personal 17 preference doesn't involve the information you say you 18 need, that is to say how much of the concrete can actually 19 be over - poured asphalt until you do further studies? 20 ANGELIA DOERNER: I'm sorry? 21 COMMISSIONER O'DONNELL: You're saying you can't 22 put asphalt on some of the concrete because it's shattered, 23 24 right? But somebody would have to analyze that and find out 25 what percentage of the concrete would have to be removed to put in asphalt, right? LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 27 1 2 3 4 5 6 7 8 9 to 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 ANGELIA DOERNER: Mmm-hmm. COMMISSIONER O'DONNELL: And you don't know the answer to that? ANGELIA DOERNER: I would not spend any time even considering that option, because it's just not an effective option. If you're going to just go, just go down to the dirt and put down asphalt. Get rid of the concrete. Get rid of all of it. COMMISSIONER O'DONNELL: So then the only difference is the cost per yard of concrete versus the cost per yard of asphalt, but not the preparation work? ANGELIA DOERNER: The preparation work would not be any different. In addition, you would also have the cost of time. The curing time with the concrete, the time compared to asphalt, you're talking probably three to four days with the asphalt being poured compared to seven to two weeks for concrete, and you're talking that that's the amount of time that people won't have access to their driveways. There are a lot of incendiary consequences to that as well. COMMISSIONER O'DONNELL: Well, is it fair to say if the costs were identical, you would be in favor of asphalt? LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 28 I ANGELIA DOERNER: If the costs were identical, 2 personally, I would do asphalt, because I think it's easier 3 to maintain in the long run. Concrete will crack sooner or 4 later, and as soon as it is compromised in any way as far 5 as cutting in a square to do any repairs or anything else, 6 it will be compromised and it will crack. 7 COMMISSIONER O'DONNELL: Okay. Thank you very s much. 9 10 VICE CHAIR BADAME: Any other questions? I have a 11 question. I'm looking at your Exhibit 2, and there's a 12 statement in there that's pretty strong, and it talks about 13 that, "Public Works is trying to balance competing goals, 14 and unfortunately they are using and abusing the Almond 15 Grove project to encompass other hidden agendas." So when 16 you talk about hidden agendas, can you elaborate on that? 17 ANGELIA DOERNER: I sure can. Thank you so much. is This was my last slide that I just put together this 19 afternoon, and this is what I refer to. 20 Narrowing the streets. For your information, Tate 21 is going to be narrowed 4'. That is the width of a normal 22 bicycle lane. Why would we be narrowing our streets so 23 24 significantly? And this question has been asked ever since zs (October of 2013 when they came up with this idea, and they say to save the trees. Well, we're going to increase the LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 29 1 2 3 4 5 6 7 e 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 planter strips. So initially they said we're going to increase the planter strips 61. Everybody went bonkers on that, okay? Now they came back and said we're going to increase the planter strips up to 4' unless that makes the road less than 36' wide, then we'll do less. So it still makes no sense. What strips are 41? Look at all of the trees in Santa Cruz, et cetera. It's just that wrong trees have been put into these strips in some areas. The competing goals that I'm referring to I believe all come down to sustainability. Narrowing the streets 4' on Tate, 1' on each side of Broadway, 6" on each side of Bachman. Come on. What are we doing this for? Six inches. Just by doing that and having that additional space in the strips gets rid of that much impervious material, which used to be concrete, or if it was asphalt, used to be asphalt. You get that out of the way. That's not historical, because our streets are no longer wide. That's not bicycle safety or pedestrian safety, which is what we have now. Bicyclists will doored like crazy. The dollars to redo the curbs and the sidewalks and everything that doesn't need to be done. Just the cost of those curbs, I've measured them, and I'm using the prices that came from bids that were received on April 10th for some of the same work, that in itself will be $650,000, LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 30 1 because we're going to rip out all the curbs in order to 2 narrow those streets. I call that competing goals. 3 Removing all the hardsca a kind of P Y an pavers or 4 anything at all that someone has put into that strip, even s if it's just a 2' thing to walk from the sidewalk up to 6 their front gate, that's being ripped out as well. All 7 a hardscape is gone. That would be livable if you could at 9 least have a little path to your front gate where you to weren't walking on mulch and on dirt. 11 They're going to be removing a ton of established 12 trees and planting noninvasive trees, which is wonderful, 13 but all brand new trees. Just between Bachman and Broadway 14 there are going to be over 60 brand new trees that are is going to be planted. That would be wonderful if it wasn't 16 a drought year. It's going to be guzzling water. 17 I'm trying to figure out, all of the neighborhood la is trying to figure out, why are we doing some of these 19 things when it's only coming down to three streets? How 20 much further can that $4 million go if we only use it on 21 places that are necessary? 22 23 one of the ideas, we talked about Massol. That 24 was brought up in October 2013. Do that part of Massol. Do zs the inner sections. That's where most of the slabs get shattered, because of the turning and everything on that. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 31 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Wilder, one block of it, is horrible. But we could live with the other half of that block not being done. Broadway is horrible down by Santa Cruz, but once you get up past the worst part of the commercial area around the church, it's not that bad all the way up, and then you turn on Main and you're on asphalt. So there's just a lot of opportunities, we believe, that could make this $4 million go an awful lot further. A lot of it just doesn't make any sense, especially with the narrowing of the streets and having to rip everything up that doesn't need it. VICE CHAIR BADAME: Commissioner Hanssen. COMMISSIONER HANSSEN: So in glancing at your presentation, it sounded like one of the issues you had is that there hasn't been enough community outreach to discuss the design proposal, would that be correct? ANGELIA DOERNER: I started my talks with the Council in October of this past year, and since then there has been a better attempt for community outreach. They had two meetings, one in October and one in November. Unfortunately, when it comes to the information that's been provided, as well as the information provided to Council, it's not anything that you can on the surface work with to make any other kind of an educated decision. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 32 I COMMISSIONER HANSSEN: I'm just struggling with 2 how to help you. 3 ANGELIA DOERNER: For instance, they say minor 4 narrowing. I mean all they have is a memo. The HPC has only 5 been given a memo and they said minor narrowing. I don't 6 think taking 4' out of a street is called minor. So the 7 neighbors heard minor at the last two outreach meetings, s 9 which they were repeat meetings, so call it one. They heard to minor. They didn't hear 4'. That's a big difference. I 11 would say.that it is incomplete information. I don't want 12 to say that we've been lied to, but I do want to say that 13 part of it is part of information by omission, or 14 misrepresentation by omission. 15 COMMISSIONER HANSSEN: So looking at the matter 16 that's at hand in the Planning Commission tonight, we're 17 being asked to decide whether or not the Capital 19 Improvement Program is consistent with the General Plan, 19 and all it says in this document here is that there's so 20 much money that's going to the Almond Grove. So relative to 21 your concerns, like if you could have your concerns 22 addressed the way you want, what would the Town do? Would 23 24 they give you more information? Would they change the plan? 25 Like how would you see that working? LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 33 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23. 24 25 ANGELIA DOERNER: My suggestion was that the most serious thing I see is that every significant project, $4 million is a lot of money. It's a lot of money, and I don't see anyone from the Council who has been actively involved, like an advisory committee. Why don't we have an advisory committee to review? Two of you, or one of you and one from the Council, to participate and who understand the General Plan, who understand land use, who understand all of the other things that we're trying to do in town. And just walk with a couple residents through the neighborhoods and say if I had to red tag a couple of slabs or a couple of intersections I would red tag that, red tag that, red tag that, and leave that alone, leave that alone, and see what we have, and say what could be done with the $4 million, and I'll guarantee we'll have money left over. COMMISSIONER HANSSEN: Well, it sounds like if we had some kind of community input similar to like we... I was on the General Plan Advisory Committee, and so when we're try to decide on like what the (inaudible) were, at the community meeting there were like these different options, and then people could give input on what was the best. It sounds to me like something like that is what you're looking for, kind of a more engaging dialogue. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 34 I ANGELIA DOERNER: Yeah, there has been none of 2 that really. First, I do want to say that this all got 3 started before Mr. Morley came onboard, okay? I have 4 recognized that from the start and I have said that all 5 along, and the same with Lisa Petersen. 6 However, starting from the very first meeting in 7 October 2013 we were just told this is the way it's going e 9 to be, and we were told it will be concrete because the 10 Town Council says it will be concrete, and it will this and 11 it will be that, and I mean it's pretty much been that 12 approach. 13 I went to PPW and said could I at least see all 14 the comment cards that came in from that meeting, because is at the following meeting none of those thing were 16 addressed, all the things that people brought up: great 17 ideas, wonderful ideas, traffic studies, all different 18 things. The cards were g just rubber banded together and in a 19 manila folder. They couldn't even find them. So I think a 20 walk around the block with a couple of people in the know 21 would really just get this thing back on track. 22 COMMISSIONER HANSSEN: Okay, thank you. 23 24 VICE CHAIR BADAME: Thank you. Did that answer zs your question? Any other Commissioners have questions? Commissioner Talesfore. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 35 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 COMMISSIONER TALESFORE: Just to follow up on that, to give the Town maybe a little heads up, how active are the residents in this area? I mean I've seen you at a couple of meetings, but are you the only voice? I mean are there other voices? ANGELIA DOERNER: I have 71 emails from people who are very interested and want to know what's going on. I don't believe there are people that have a lot of confidence or trust in the process, not just for this project but others, and they told me that I was wasting my time. COMMISSIONER TALESFORE: Okay, thank you. VICE CHAIR BADAME: Thank you. Any further questions? You may sit down now. Thank you. ANGELIA DOERNER: Thank you. VICE CHAIR BADAME: I will invite Mr. Morley back up to the podium. I do have a question for you, and that is Ms. Doerner was talking about 4' of the street, that it's more than just minor. So what is the width of the streets in that neighborhood? They look wider to me than the average street. MATT MORLEY: The streets vary in width. Some of them are fairly narrow and some of them are extremely wide. And as Ms. Doerner stated, we have tried to maintain the LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 36 1 width. There are some streets where the width is changing 2 to accommodate. 3 One of the other important aspects of the Almond 4 Grove area, which is the tree canopy, is part of what makes 5 that such a desirable neighborhood. So we are widening 6 streets, and I'm not sure of the exact dimensions, but up 7 to probably 4' on Tate, where it's a fairly wide street. 8 9 Other streets are not being widened at all. Certainly the 10 narrowing of the streets does not change the costs at all, 11 because we're removing the curb and gutter. The curb and 12 gutter need to come out anyway; it's not something that can 13 withstand a rework of the streets. It's a substandard curb 14 and gutter because of the age of the infrastructure. is I would like to point out that one of your goals 16 is to align the Capital Improvement Program with the 17 General Plan. Goal TR -8.2 of the General Plan is to, 18 'Create and maintain a safe, efficient and well designed 19 roadway network," so if you're looking for a synergy or 20 connection there, that would be good for it. 21 VICE CHAIR BADAME: Thank you. Commissioner 22 Talesfore. 23 24 COMMISSIONER TALESFORE: Thank you. I have a 25 follow up question to the 4'. When you say 4', is that 4' total or 4' on each side? LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program [cL] I 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MATT MORLEY: Four feet total width. COMMISSIONER TALESFORE: Four feet total width. Tate is a very busy street with bicycles and cars, but the other thing that makes that street important to the residents that live there is that that's sometimes their garages, that is their parking places; they don't have garages. So I'm thinking that that 41, 2' on each side, to narrow that is going to... I think we need to consider that as not maybe being the... MATT MORLEY: One of the primary concerns was maintaining a street width that is adequate for two -way traffic and for parking on both curb sides, and that does that. VICE CHAIR BADAME: Commissioner O'Donnell. COMMISSIONER O'DONNELL: This I think is irrelevant, but it won't be the first thing I've said that's irrelevant. I just wanted to say that I drive on Tate every morning, and many mornings I have to pull to the side of the road to let cars go by. Now, if you take 4' away I guess I can drive up somebody's driveway, but it's really tight in there, and if the garbage folks are coming down, there's just nothing you can do. You just back up and go another road. So if they're going to take 4' away from Tate, which is right by St. Mary's, which get's fairly LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program KU 1 heavily trafficked, I'm just amazed at that. And I don't 2 response, expect a res but p p you can give one if you want to, 3 because I do think what I just said is irrelevant. 4 MATT MORLEY: I think Tate is a good example of a 5 street that changes in dimension through the length of the 6 street and where it's broader at certain locations and 7 narrow in others. Certainly our goal is to retain, as I 8 9 said, two -way traffic with parking on either side. Where 10 that is challenged already we would not be narrowing the 11 street, including on Tate. 12 COMMISSIONER O'DONNELL: Well, let me suggest you 13 take a look at that block between St. Mary's straight on 14 down. Thank you. 15 VICE CHAIR BADAME: Commissioner Erekson. 16 CHARLES EREKSON: I apologize from the beginning 17 if this is an unfair question, and I'm looking for an order 18 of the magnitude, not precision. 19 If you were going to address all of the street 20 and sidewalk issues in the Almond Grove area and in the 21 Broadway neighborhood, that total number is? 22 MATT MORLEY: I'll know more once we get the 23 24 first cycle. Ten million, perhaps, would be a round number for you. 25 LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 39 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 16 19 20 21 22 23 24 25 CHARLES EREKSON: So the funding in place now would fund about 40% of the total work roughly? MATT MORLEY: Roughly. CHARLES EREKSON: Okay, thank you. VICE CHAIR BADAME: Any other questions? Commissioner Erekson. CHARLES EREKSON: The work being done represents 400 of the cost. What percentage of the work or... I'm trying to figure out how to ask the question, Matt, another way. In other words, I could spend 40% of the money to achieve 10% of the goals, because some things are more expensive than other things to accomplish them. Do you have a sense of the 40% that's available now —and I get that it would make your job a lot easier if Steve Conway came to your office tomorrow and said the Council just told me to write you a check for $6 million more; that's likely not to happen —how much, in your judgment, gets done by this 40% of the funding, I mean of the 100% of the goals that need to be addressed? MATT MORLEY: All of the identified streets in the Almond Grove are in significant need of reconstruction, not just repair, reconstruction, so I think we've identified the full matrix of streets. There have been others in past years in the surrounding neighborhoods that LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program m 1 (have been redone with asphalt. There are even additional 2 (concrete streets. For instance, North Santa Cruz north of 3 (Highway 9 was concrete with an asphalt overlay. So there 4 are solutions that have taken place throughout the Town, s but the Almond Grove and Broadway areas that we've 0 identified are in need of reconstruction. 7 VICE CHAIR BADAME: Commissioner Hanssen. a COMMISSIONER HANSSEN: I don't know if this 9 to number resonated at all with you, but when I was chairing 11 the Transportation and Parking Commission, this is when 12 this project first came up, and what I recall was the total 13 (project to fix everything was going to be something like 14 I$15 million. I'm not positive of that, but that's what I 15 1heard. 16 I Getting back to the issue at hand then, and that 17 (number was at the time, and I think still is, such a huge 18 Inumber relative to the possible amounts that we could raise 19 for capital improvements in any given year that it would 20 take many, many, many years. So then getting back to the $4 21 million, I guess the question at hand is are we spending 22 the 3096 or 4096, or whatever the percent of the total, in 23 24 the best way, and it sounds like there's a proposal on the 25 (table for that, but maybe not everybody agrees with it. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 41 1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 19 19 20 21 22 23 24 25 MATT MORLEY: I think the process has been an in depth process. We've rolled the preliminary design drawings out across the back wall there and walked through them with individual neighbors on a property -by- property basis. We put door hangers on the properties, on individual doors, to alert neighbors of meetings. We've done multiple community meetings, including one -on -ones, to talk about everything from the most trips the to street trees with individuals to see how it would affect them directly. So the outreach has been significant, and I would say that the characterization that there is a split is probably accurate. The polling that we did showed a 60/40 split for a preference of concrete, and certainly there are vocal folks on both sides of that. We're doing what we can to provide all of the information that we can possibly provide, not only to the neighborhood, but also to the Council so that they can have that during the decision making processes. COMMISSIONER HANSSEN: I heard that there was all this outreach, and so the nature of that outreach, did it include like should we focus on this street versus this street, or was it concrete or asphalt, or was it both, or more than that? LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 42 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MATT MORLEY: It's been an iterative process, and some of it occurred prior to my time with the Town. The discussion has been, while I've been here, the option of asphalt versus concrete, and the result of that was a poll to figure out what the neighborhood would prefer. The initial direction to pursue concrete was made some time ago by Council, and I think even prior to that when the ordinances for the Historic Districts were set. VICE CHAIR BADAME: Commissioner O'Donnell. COMMISSIONER O'DONNELL: There was a statement by the speaker that apparently since she's been involved it's always been we're going to use concrete because we're going to use concrete. So I'm kind of wondering, in doing the numbers, which is set forth in C -9, those numbers are solely dependent upon using concrete, right? Did we ever do an in depth study of what it would cost to use asphalt as necessary? In other words, what I'm saying is you may have to go down to dirt sometimes and not other times, you may be able to overlay them sometimes. Did you ever do an in depth study of how much it would cost to stack the concrete, which you've got numbers on, versus the asphalt? MATT MORLEY: We've done engineer's estimates to 2ompare a complete concrete reconstruction with a complete asphalt reconstruction. Now, keep in mind with an asphalt LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program C[c3 1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 1s 19 20 21 22 23 24 25 reconstruction that the curb and gutter and the sidewalk will still be concrete, there's still a concrete element associated with it, so you don't get a full savings on a per ton savings of concrete over asphalt. We recently brought the option back to consider looking at an additional design option of doing an asphalt overlay, and Council wasn't ready to pursue that. COMMISSIONER O'DONNELL: What were the comparison numbers? MATT MORLEY: Again, these numbers were run, the comparison was run, when oil prices were somewhat higher, but that was the 15% savings on asphalt over concrete. COMMISSIONER O'DONNELL: So today it would be more than 15 %? MATT MORLEY: It would be I would expect in the 15 -20% range. COMMISSIONER O'DONNELL: Thank you. VICE CHAIR BADAME: Commissioner Kane. COMMISSIONER KANE: I'm prepared to make a motion that the Capital Improvement Program, the CIP, is consistent with the General Plan and Hillside Plan and that the Commission should forward a recommendation of approval to Town Council for the five -year Capital Improvement Program for fiscal years July 1, 2015 to June 30, 2020. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 44 I VICE CHAIR BADAME: Commissioner Erekson. 2 CHARLES EREKSON: I'll second the motion with a 3 couple of comments. 4 I agree with the maker of the motion that it's 5 consistent with the General Plan and the Hillside Plan. I 6 would also like to say I find it very responsive to issues 7 which have come before the Planning Commission over the 8 last two, three, four years, and also issues which have 9 to been brought forward by parents in the school districts, so 11 I think it's very responsive in terms of choices that are 12 made. Choices are always difficult to make when one doesn't 13 have full funding for all of the things, and that rarely 14 happens in a capital project, so I think in addition to 15 being consistent with the General Plan and the Hillside 16 Plan that it's very responsive. 17 VICE CHAIR BADAME: Commissioner O'Donnell. 18 COMMISSIONER O'DONNELL: I'm debating whether 19 I'll support the motion or not. Were I making the motion I 20 suppose what I would have said would be that as proposed it 21 does all the good things that both of you have said, with 22 the exception of the proposal on the Streets Program. I do 23 believe our duty is not to simply say is there something in 24 25 the General Plan that one can argue is consistent with it, if you believe what is in the capital budget is not done LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 45 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 correctly or completely, then you're implicitly approving something that you either don't have enough information on it or that you disagree with. And as near as I can tell, the proposal now outlined on C -9 is maybe it's going to accomplish 20% less than if they used asphalt, and I find it very hard to sit here and say oh good, this is a wonderful thing they're doing, they're going get 20°% less bang for their buck, and therefore I can support everything else, but I can't support the Streets Program. That's it. VICE CHAIR BADAME: Any further discussion? Commissioner Talesfore. COMMISSIONER TALESFORE: I can support the Capital Improvement Program. It hits all the topics that are in the General Plan. The however is I think that we need to maybe send it on with some type of considerations, and I would add, maybe going along with Commissioner O'Donnell, that I think that the Streets Program somehow needs to be revisited. It just doesn't seem like it's complete enough for me anyway, that we haven't considered enough of those streets. I mean I drive those streets, but seeing them in photographs on Bean and wilder, there are some really huge issues there. I really would like to have more reasoning behind taking 4' off of Tate. I mean one of the things LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 46 1 about that street is that it is wide, because that was 2 historic. 3 Anyway, so I just don't think that this has been 4 ferreted out and vetted enough. I don't know if it means 5 you have to do more consideration of that, but that's my 6 comment, and I will support the improvement program just 7 because it hits all the headings of the General Plan, but 8 it goes with those comments from me. 9 to VICE CHAIR BADAME: Thank you for your comments. Commissioner Kane. 11 12 COMMISSIONER KANE: I appreciate the comments of 13 the Commissioners. Regarding the money spent, the project 14 identified on C -9, I watched two lengthy Town Council 15 meetings regarding asphalt versus concrete and feel that's 16 been vetted adequately. Council discussed it back and 17 forth, there was great input from the neighborhoods, they is made a decision, Staff supported it, so that's why I made 19 the motion that I did. 20 Now, if Council watches this tape or reads these 21 minutes, they'll pick up the concern we have that that item 22 maybe should be revisited. 23 VICE CHAIR BADAME: Commissioner Erekson. 24 CHARLES EREKSON: I concur with Commissioner 25 Kane. I seems like to me that that particular issue has LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program LIU 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 been vetted. My sense from having watched those is that a consideration —and I apologize to the Council if I'm attributing something to them that they don't attribute — that redoing the streets from concrete to asphalt would change, in their judgment, the character of the historic neighborhood. At least that's where I would also fall, that that would change the character of the neighborhood. So while I would always want to be sensitive to the cost difference, on in capital projects needs to look way down the road, and a long way, so I would do that. I have one other comment for Mr. Morley. This is a suggestion. I think with a situation like the Almond Grove paving situation your interests might be served if you could figure out a way with Mr. Conway and others to reflect the full cost. While I understand you have to practically break it down in a five -year period of time, but to reflect in the record the estimated full cost of it while you might not even have a source of funding so that people understand that you're seeing it in the whole, but you only have funding, or your recommending funding, for a period of time, that would I think allay people's concerns. It also might help, or it might fuel rumors about, it getting done sooner than it otherwise would get done, but that's okay. I mean you can manage that kind of thing, so I LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program 48 1 think sometimes while this is obviously not in itself a 2 discrete project, it's part of a larger whole, and it might 3 be helpful to have the reflected. 4 MATT MORLEY: We're hearing several comments I s think from the Commission, and we'll certainly take heed of 6 those and package them for our next appearance before the 7 Council and be able to discuss them as a whole with the 8 Council. 9 to Commissioner Erekson, you brought up Mr. Conway 11 and the work there. The preponderance of the work on the 12 capital project to Mr. Conway and his amazing Staff, and 13 certainly a bunch of work amongst that and the operating 14 budget that they deserve credit for. 15 VICE CHAIR BADAME: I'll just make one quick 16 comment, and then I'll call on you. I'm going to concur 17 with the reasoning provided by Commissioner Kane and 18 Commissioner Erekson, so I will be supporting the motion. 19 And Commissioner Hanssen, go ahead. 20 COMMISSIONER HANSSEN: I just wanted to make the 21 comment that I also will support the motion, because as it 22 stands right now this is really about whether the Capital 23 Improvement Program is consistent with the General Plan, 24 25 and the General Plan is pretty general, not specific, about concrete or asphalt or anything like that. Having heard all LOS GATOS PLANNING COMMISSION 4/22/2015 Item 42, Capital Improvement Program 49 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 la 19 20 21 22 23 24 25 these concerns, I don't have a problem with the motion, I would support it, but it does seem to me that since this Almond Grove project is the single largest single project that we have had, that there is some ongoing need for community input and involvement on every step of the way, and I hope that will continue. MATT MORLEY: Absolutely. VICE CHAIR BADAME: Any further comments? Are we ready for a vote? All in favor? Opposed? Commissioner O'Donnell. Passes. Thank you, Mr. Morley. COMMISSIONER KANE: Madam Chair? I'm sorry, what was the vote? VICE CHAIR BADAME: It was five in favor, with Commissioner O'Donnell opposed, the single vote opposed. COMMISSIONER KANE: I'm sorry, I thought I saw another hand go up. I just wanted to be sure. VICE CHAIR BADAME: Thank you. LOS GATOS PLANNING COMMISSION 4/22/2015 Item #2, Capital Improvement Program