Staff Reportlow" of
!as BAto�'
DATE:
TO:
FROM:
SUBJECT:
MEETING DATE: 05/05/15
ITEM NO: "
COUNCIL AGENDA REPORT
APRIL 22, 2015
MAYOR AND TOWN COUNCIL
LES WHITE, INTERIM TOWN MANAG
MOBILE AUDIO VIDEO SYSTEM
STAFF RECOMMENDS THAT THE TOWN COUNCIL:
A. AUTHORIZE THE INTERIM TOWN MANAGER TO EXECUTE A
MEMORANDUM OF AGREEMENT WITH L -3 COMMUNICATIONS MOBILE -
VISION, INC. FOR THE PURCHASE OF A MOBILE AUDIO VIDEO SYSTEM
(MAV) IN AN AMOUNT NOT TO EXCEED $125,000.
B. AUTHORIZE A REVENUE AND EXPENDITURE BUDGET ADJUSTMENT IN
THE AMOUNT OF $31,066 TO THE EQUIPMENT REPLACEMENT FUND
(5402-81105) FOR THE POLICE FOUNDATION FUNDING AND MIS
FUNDING.
C. AUTHORIZE A TRANSFER IN AND A TRANSFER OUT BUDGET
ADJUSTMENT IN THE AMOUNT OF $15,000 FROM THE GENERAL FUND
AND $16,066 FROM THE MIS FUND TO THE EQUIPMENT REPLACEMENT
FUND.
RECOMMENDATION:
1. Authorize the Interim Town Manager to execute a Memorandum of Agreement with L -3
Communications Mobile - Vision, Inc. for the purchase of a Mobile Audio Video System (MAV) in an
amount not to exceed $125,000.
2. Authorize a revenue and expenditure budget adjustment in the amount of $31,066 to the Equipment
Replacement Fund (5402-81105) for the Police Foundation funding and MIS funding.
3. Authorize a transfer in and a transfer out budget adjustment in the amount of $15,000 from the
General Fund (I 11) and $16,066 from the MIS Fund (62 1) to the Equipment Replacement Fund (631).
PREPARED BY:
Reviewed by:
MATT FRISBY
CHIEF OF POLICE
Town Manager AL V 'own Attorney
NAPolice \Council Reports\2015 \May \MAV Staff Repon.doc
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: MOBILE AUDIO VIDEO SYSTEM
APRIL 22, 2015
BACKGROUND:
Video technology has become instrumental in law enforcement training, evidence collection, and for
officer safety and accountability. The Police Department has a current need to upgrade its Mobile
Audio Video System (MAV). The current MAV units were installed in 2007 and are outdated as well as
experiencing software and hardware malfunctions. Camera technology, audio capabilities, and video
storage and retrieval have all improved dramatically over the last eight years. The MAV units are
placed in every patrol vehicle and are activated by a number of factors including use of emergency
lighting, speed, and manual activation. Upgrading the MAY system provides greater resolution and
visibility, and significantly improved audio that reduces background noise. In addition to the improved
evidence capture capabilities, the improved storage capabilities ensure protection of evidence against
loss with duplication and allows for immediate review of necessary video by authorized staff.
The Police Department has selected a vendor and product through a competitive bid process. The
proposed system integrates with the current body worn cameras the Police Department utilizes and new
storage capacity would allow for both systems to be stored on one server.
DISCUSSION:
The use of MAV units contributes to officer safety, can provide important evidence of criminal activity,
and helps to ensure police accountability and transparency. The project upgrade includes replacing the
current 14 patrol vehicle MAV units with new equipment as well as installing MAV units in the two
police motorcycles. L -3 Communications Mobile- Vision, Inc. manufactures Mobile Audio Video
Systems and their product features state of the art video and audio technology including High Definition
video recording. The system also includes a software package and DVD /Blu Ray Backup Robot that
will streamline the storage and evidence capabilities of the MAV system. The project will utilize an
existing server that will help with cost savings. The existing server is a Hyper -V platform and is a
newer platform for the L -3 Communications Mobile- Vision, Inc. system. Because of the newer
platform the Police Department and vendor have agreed upon a 90 -day system test and stability period.
The L -3 Communications Mobile - Vision, Inc. system integrates with the current VieVu body worn
cameras each officer wears during their patrol shift. This will allow for the sharing of one system
platform for consistent and clear timeline videos. The new system will allow for all video evidence
related to a single incident be placed together on a DVD /Blu Ray compared with the current system
which requires two different videos to be created for viewing of evidence.
The project also includes removal of current equipment and full installation of the new system including
both hardware elements as well as software applications. System configuration and training of essential
staff is included as well.
RFP Process:
On June 25, 2014, a notice inviting formal bids for the Mobile Audio Video System Project was sent to
ten known Mobile Audio Video System companies. The bidding period was 24 working days. Bids
were received from five companies on July 30, 2014.
PAGE 3
MAYOR AND TOWN COUNCIL
SUBJECT: MOBILE AUDIO VIDEO SYSTEM
APRIL 22, 2015
The Selection committee, comprised of Town Staff from the Police and Information Technology
Departments, reviewed all bids submitted on a variety of technical requirements and desired features.
Original bids ranged in price from $115,382 to $149,212. The top three companies were invited to
demonstrate their products on September 17, 2014. After careful analysis, incorporating feedback from
line personnel and pricing negotiation the committee selected L -3 Communications Mobile - Vision, INC.
as the lowest responsible vendor.
CONCLUSION:
Staff recommends the Town Council authorize the Interim Town Manager to execute a memorandum of
agreement with L -3 Communications Mobile - Vision, INC. for the purchase of a Mobile Audio Video
System.
Staff recommends the Town Council authorize a revenue and expenditure budget adjustment in the
amount of $31,066 to the Equipment Replacement Fund (5402- 81105) for the Police Foundation
funding and MIS funding.
Staff recommends the Town Council authorize a transfer in and a transfer out budget adjustment in the
amount of $15,000 from the General Fund (I 11) and $16,066 from the MIS fund (621) to the Equipment
Replacement Fund (631).
ALTERNATIVES:
In addition to the staff recommendation, the Council has two alternatives;
Keep current equipment in the patrol vehicles:
The disadvantage to keeping the current equipment is that the system is experiencing
both hardware and software malfunctions and the camera systems have become outdated
since they were installed in 2007.
The advantage to keeping the current equipment would be for cost savings.
This alternative is not recommended because the MAV system is an important
evidentiary tool for the police department to use for investigations and for officer safety
and accountability. The funds have also been planned for and designated in the
Equipment Replacement Fund.
2. Remove MAV system from patrol vehicles and rely solely on the body worn cameras:
The disadvantage to removing the MAV system from the patrol vehicles is that the loss
of the equipment would create a void in video showing the viewpoint from the vehicle
approaching a scene and would also remove the ability to obtain video evidence of
arrestees from the rear passenger camera.
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: MOBILE AUDIO VIDEO SYSTEM
APRIL 22, 2015
There are no advantages to removing the MAV system from the patrol vehicles.
This alternative is not recommended because the use of MAV system video has proven to
be effective for use in police investigations as well as being utilized for officer
accountability and officer safety.
COORDINATION:
The contents of this staff report were drafted in collaboration with the Departments of Finance and MIS
and reviewed by the Town Attorney.
FISCAL IMPACT:
The cost of the MAV system is not to exceed $125,000. The expenditure will be funded by Equipment
Replacement funds totaling $93,934, IT funds in the amount of $16,066, and donation funds from the
Los Gatos/Monte Sereno Police Foundation in the amount of $15,000.
The Los Gatos/Monte Sereno Police Foundation approved funding for the 2 motorcycles to be outfitted
with MAV systems on January 12, 2015 in the amount of $15,000.
There is sufficient funding in the MIS Fund from the IT Master Plan to fund the $16,066.
ENVIRONMENTAL ASSESSMENT:
This action is not a project defined under CEQA, and no further action is required.
Attachments:
1. Statement of Work for Los Gatos -Monte Sereno Police Department FlashbackHD In Car Video
System Project
2. Product Sheet for Flashback HD system
3. Product Sheet for DVD/Blu Ray Backup Robot
4. Photograph of police vehicle with current MAV system
I�
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336-8475 (973) 263 -1090 Fax: (973) 257 -3024
wv 1- 3com.com /mv
Statement of Work
For Los Gatos -Monte Sereno Police
Department
FlashbackHD In Car Video System
Project
Statement of Work
FlashbackHD In Car Video Project
A++ t "eo
Monday, April 27, 2015 Project Statement of Work Page 1
ATTACHMENT
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336-8475 (973) 263 -1090 Fax: (973) 257 -3024
vv 1- 3com.00m/mv
Contents
Section 1 Introduction .............................. ...............................
Section 2 Project Scope and Definition ..... ...............................
Section 3 Responsibilities ......................... ...............................
Section 4 Deliverables .............................. ...............................
Section 5 Vehicle Inventory List ............... ...............................
Section 6 Changes to This Statement of Work .........................
Section 7 Acceptance and Stability Test ... ...............................
Section 8 Signature Page ......................... ...............................
Section 9 System Quotes ................................ ...............................
Section 10 Warranty and Support Overview ............................
Section 11 Contract .................................. ...............................
Section 12 Minimum Hardware Requirements .........................
communications
Mobile - Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (600) 3368475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3oom.00m /mv
Section 1 Introduction
This Statement of Work (SOW) specifies the work requirements to successfully implement the FlashbackHD In
Car Video hardware, Wireless Network, Servers Applications and Archiving systems. It describes the scope of
the project, resource requirements and responsibilities, expected deliverables, and acceptance criteria. It also
contains several appendixes, including a sample Acceptance Test Plan and minimum computer hardware
requirements.
ID
communications
Mobile-Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 3368475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3com.00m /mv
Section 2 Project Scope and Definition
This section identifies the elements of the project and will describe the overall project plan. It details the
proposed In Car Video system, who is participating in the project and the timeline for the project. Any
undocumented requirements not listed as part of the Project Scope within this SOW will require a change order
to be processed. A Change Order may impact delivery and financial terms of the contract.
2.1 Project Scope
The Los Gatos -Monte Sereno Police Department is purchasing and installing a FlashbackHD In Car Video
Solution from L -3 Mobile- Vision with onsite system and vehicular installation to equip 14 patrol vehicles along
with the Flashback 3 Cycle Vision cameras systems for 2 motorcycle units. The Los Gatos -Monte Sereno Police
Department will provide a server operating within a virtual environment (Microsoft Hyper -V) and storage which
meets or exceeds the minimum specifications included in this document. A complete listing of the deliverables
is included within this document.
Before Purchase, the Los Gatos -Monte Sereno Police Department will evaluate a single FlashbackHD in car
video system for up to 60 days. The installation will be provided by Black and White at the cost of L3 Mobile
Vision. The equipment will be provided at no cost to the Department.
communications
Mobile - Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336-8475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3com.wrn /mv
2.2 Participating Organizations
L -3 Mobile - Vision
90 Fanny Road, Boonton NJ 07005
Black and White Emergency Vehicles (L -3 Subcontractor)
1611 W. San Bernardino Rd
Unit E
Covina, CA 91722
htt p: //www. blackandwhitee v. com/
(626) 966 -2576
(626) 966 -2569
Los Gatos -Monte Sereno Police Department
110 East Main Street
Los Gatos, CA 95031
Project Team
Following is a table listing the project team companies, their overall project role, and their project contact.
Project Role
Company
Prime Contractor
L -3 Mobile- Vision
Los Gatos -Monte Sereno Police Department-
Customer
Los Gatos -Monte Sereno Police Department
Installer Vehicle Equipment and Access Points
Black and White Emergency Vehicles subcontractor
2.3 Project Location
This project will commence at Los Gatos -Monte Sereno Police Department or a location decided upon by the
Los Gatos -Monte Sereno Police Department. Locations are to provide cover for weather conditions, electricity
and appropriate access to facilities and buildings.
2.4 Initial Timeline
Anticipated timeline and start of the project is dependent on receipt of the Los Gatos -Monte Sereno Police
Department's signed contract or Purchase Order by L -3 Mobile - Vision. Major milestones with standard
timelines are typically as follows, but are also dependent on the timely completion of any customer
responsibilities and/or provided equipment:
• Project kickoff 1 -2 weeks after receipt of order
• Initial hardware shipment 2 -4 weeks after receipt of order
• Server shipment 4 -6 weeks after receipt of order
• Server installation and training 8 -12 weeks after receipt of order
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336 -8475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3oom.corn /mv
Section 3 Responsibilities
This section identifies each participating organization's responsibilities as defined within the scope of this
project. L -3 Mobile- Vision, the User Agency, the Prime Contractor, and any Subcontractors must ensure their
personnel have ample time and resources to meet their respective tasks and assigned responsibilities.
3.1 Los Gatos -Monte Sereno Police Department Responsibilities
3.1.1 Work Environment
• Provide access to a safe work area during the installation and configuration of all hardware and
software.
• Provide access to building or structure where the server (systems), network equipment, and any
other locations required by the installer in accordance with project timeline requirements.
• Provide appropriate staff for "train the trainer" training.
• Provide scheduled access to all vehicles which L -3 Mobile- Vision equipment will be installed. Any
vehicles not available for installation at the time of order placement and during the project timeline
may be de- scoped at L -3 Mobile- Vision's discretion; to be completed in the future.
3.1.2 Program Management
The Los Gatos -Monte Sereno Police Department will assign a single Program /Project Manager
who will be the primary point of contact with participating organizations and who can make
decisions for the Los Gatos -Monte Sereno Police Department.
The Los Gatos -Monte Sereno Police Department Program /Project Manager must ensure that their
personnel have ample time, resources, and expertise to meet their respective tasks and
responsibilities.
The Los Gatos -Monte Sereno Police Department Program /Project Manager must participate in
regularly scheduled project planning and update called if required.
3.1.3 System Installation and Testing
• The Los Gatos -Monte Sereno Police Department will provide a Microsoft Hyper -V virtual
environment and storage which meets or exceeds the minimum requirements set forth in this
document.
• The Los Gatos -Monte Sereno Police Department will provide a licensed copy of RedHat Enterprise
5.9 or higher.
• The Los Gatos -Monte Sereno Police Department will provide appropriate space and resources to
install any DVD/Blu -Ray publishing systems along with network connections.
• The Los Gatos -Monte Sereno Police Department will provide safe and covered workspace for
vehicle equipment installation which will be performed onsite.
• The Los Gatos -Monte Sereno Police Department will provide patrol vehicles for vehicle equipment
installation based on agreed upon schedules and locations.
communications
Mobile - Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336-8475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3wm.com /mv
The Los Gatos -Monte Sereno Police Department is responsible to provide any and all network
services, installation and hardware required for the proper installation of the wireless access points
for video upload. This includes but not limited to; network switches, cabling, power and conduit.
The Los Gatos -Monte Sereno Police Department will provide technical support staff which will work
directly with L -3 Mobile- Vision on any issues that may arise during the implementation.
The Los Gatos -Monte Sereno Police Department will provide the following but is not limited to: any
static IPs, VLAN setup, remote access connectivity, any required network and power ports for all
equipment
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336 -8475 (973) 263 -1090 Fax: (973) 257 -3024
ww 1- 3cam.com /mv
3.2 L -3 Mobile- Vision Responsibilities
L -3 Mobile- Vision will provide and coordinate the following:
3.2.1 Program/Project Management
L -3 Mobile- Vision will assign a Project Manager who will be the primary point of contact with the
Los Gatos -Monte Sereno Police Department and any L -3 Mobile- Vision subcontractors throughout
the implementation cycle. This individual will have the authority to act on behalf of L -3 Mobile -
Vision in fulfilling L -3 Mobile- Vision's commitments set forth in this SOW.
The assigned L -3 Mobile- Vision Project Manager will be the conduit for resolving all L -3 hardware,
software and technical issues that arise during the project. Any responsibilities not specifically
designated to L -3 Mobile- Vision are the responsibility of the Los Gatos -Monte Sereno Police
Department.
3.2.2 System Installation and Testing
• L -3 Mobile- Vision will provide server software installation, configuration, and system optimization,
into the customer supplied and pre - configured Microsoft Hyper -V virtual environment.
• L -3 Mobile- Vision's subcontractor, Black and White Emergency Vehicles, will provide onsite
removal of existing vehicle equipment and installation of all L -3 Mobile- Vision vehicle equipment as
provided in this contract. Any hardware removal required is the sole responsibility of the Los Gatos -
Monte Sereno Police Department.
• Vehicle equipment installation will be installed at a rate of 2.4 vehicles per day pending vehicle
availability by the Los Gatos -Monte Sereno Police Department.
• L -3 Mobile- Vision's subcontractor, Black and White Emergency Vehicles, will provide onsite
installation of wireless access points.
• L -3 Mobile- Vision will provide one day of onsite train the trainer training.
• No other services are provided as part of this project.
• L -3 Mobile- Vision will provide the Los Gatos -Monte Sereno Police Department with a 90 day
system test and stability period. This 90 day test will commence immediately following installation
sign off. During this time the system will be tested and monitored by both the department and L -3
for performance and stability. Any stability or operational issues attributed to the operating system,
server or customer supplied equipment are the sole responsibility of the Los Gatos -Monte Sereno
Police Department and will not delay the 90 stability test term or project payments.
3.2.3 Training
L -3 Mobile- Vision will provide the Los Gatos -Monte Sereno Police Department 1 day of train the
trainer training. This training will take place onsite during the 3 days of onsite installation.
3.2.4 Customer Support
L -3 Mobile-Vision's Project Manager will review L -3 Mobile- Vision's Customer Support documentation with the
Los Gatos -Monte Sereno Police Department and inform them of L -3 Mobile- Vision's toll free Customer Support
telephone number.
communications
Mobile - Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336 -8475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3c=.corn /mv
Section 4 Deliverables
This section lists L -3 Mobile- Vision's deliverables to the Los Gatos -Monte Sereno Police Department.
The following table outlines the deliverables required for this project:
Deliverable
Size/Quantity
FlashbackHD In Car Video Systems
14
Vehicle Viewer Software kits
14
FlashbackHD Rear Camera
14
CycleVision Motorcyle Camera Systems
2
DEP Server License Site
1
Wireless Access Points w /Antennas
3
Network security Package Cisco ASA5510
1
Rima a DVD Burner
1
Onsite Server installation, training and optimization
3 days
Section 5 Vehicle Inventory List
QTY
Make/Model
Misc
6
2011 Ford Crown Victories
3
2009 Ford Crown Victorias
1 is a K9 unit
1
2009 Chevy Tahoe
(up for replacement possibly Ford Explorer)
1
2011 Chevy Tahoe
(up for replacement possibly Ford Explorer)
1
2013 Chevy Caprice
2
2014 Ford Explorers
2
BMW Motorcycles
Section 6 Changes to This Statement of Work
Changes may be made to this Statement of Work document. All changes that will affect the scope of the
project, deliverables, established timelines and /or services must be documented in a change order form and
executed by the Project Manager of all organizations who signed the original Statement of Work. Any such
changes may result in additional costs and project delays as appropriate and delineated on the change order
form.
i!)
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336-8475 (973) 263 -1090 Fax: (973) 257 -3024
w .L -3wm com /mv
Section 7 Project Acceptance Form
The below is a sample of the form that will be presented for project acceptance following the
completion of all deliverables by L -3 Mobile- Vision. Customer signature authorizes system acceptance
and authorizes final invoicing to take place. After initial deliveries and project acceptance are received,
the project is closed and the customer's system enters the warranty /support phase.
By signing this consent, you are agreeing that L -3 Mobile- Vision, Inc. successfully completed your
Digital Evidence Series solution implementation on the following date(s):
Date: / / to /
The L -3 Mobile- Vision System Implementation Specialist has satisfactorily installed the following equipment:
1. Flashback Server
a. Tower
b. Rack Mounted
2. RAID Storage
3. UPS
4. 8 Port Switch(s)
5. Backup PC
6. DVD Burner
The L -3 Mobile- Vision System Implementation Specialist has satisfactorily performed the following tasks related
to DVR and wireless access points:
1. Configured and tested _ DVR's
2. Configured wireless access points
3. Successfully tested wireless file transfer
4. Scanned parking lot(s) for wireless interference and /or
made appropriate channel or physical adjustments:
5. Verified GPSNVireless signals for_ DVR's
i!)
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336 -8475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3com.com /mv
The L -3 Mobile- Vision System Implementation Specialist has satisfactorily completed the following tasks
regarding DVR/Flashback Application Training:
1. Conducted DVR User Training for Officers and related personnel.
2. Conducted DVR Administrative Training for Supervisors and related personnel.
3. Conducted Flashback Application User Training for Officers and related personnel.
4. Conducted Flashback Application Administration Training for personnel.
5. Provided Troubleshooting recommendations.
6. Registered the department Red Hat Server License.
7. Provided Warranty information.
Please provide your name, your position, and signature below as consent that
L -3 Mobile- Vision, Inc. has satisfied the requirements for your Digital Evidence Series solution
implementation.
System Implementation Specialist Name:
Agency Name /City /State:
Agency Representative Name (please print):
Agency Representative's Position/Title:
Implementation Date(s):
Comments and /or Outstanding Issues:
PLEASE NOTE:
By signing this consent, you are agreeing that L -3 Mobile- Vision, Inc. has successfully completed your
Digital Evidence Series solution implementation:
Agency Representative Signature:
Completion Consent Date:
I�
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 3368475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3com.com /mv
Section 8 Signature Page
L -3 MOBILE - VISION
L3 Area Director
L3 Regional Sales Manager
L3 Enterprise Solutions Architect
Los Gatos -Monte Sereno Police Department
Name, Title
Organization
- I agree to act as a reference for L -3 Mobile- Vision
Date
Date
Date
Date:
I am willing to participate in L -3 Mobile- Vision Marketing projects related to this project.
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336-8475 (973) 263 -1090 Fax: (973) 257 -3024
Svww.1- 3com.com /mv
Section 9 System Quotes
IMobile- Vision, Inc. QUOTE
Number 203652012
Date April 19. 2015
Sold To Ship To
Los GetosMonte Sereno Police Department Los Gatos oute Sereno Police Department
SrenOa Geary Brenda Geary
110 Fast Main Street 110 East Main street
Los Gatos, CA 95031 Los Gatos. CA 95031
Ph. 4138-3546843 Phone 608- 354fi843
Fax 408- 354 -0578 Fax 408- 354 -0578
Salesperson P.O. Number Ship Me Term,
Mike Tumer None
Lim Gay SKU Description Unit Price EaLPrkca Comments
1 14 Wd4lunvs Aaserch. FMelead, m coal Van S4.39om wI.,gla o
s3mm
2 H M R{ 3 Urge, ner w(. IR M. Na MyralN 5150.00 52.10100
nwxoonare
3 14 WaOC IssT2 C den Sensor, Ta ex FWN . 5198.00 SO 00
DVR re, P6ad Mme N ate MnIM a
exted,
e 14 MVO-F,1 V.Mh VB,nr k. b eM wM U75M SO 00
Futrced,3, ppud.. Sp nanI then[
rrwnul eM EtlremH pLie
5 16 LSSNAPRODVR 9.,eer¢ dote EN MG pr DV 5330.90 SO.m
ages Ed. sanwere IrWdee:
Baae MeoAd ex ages oen oadn9
MaMb. 4ypwr Mv1ex, Cans MuAM.
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6 3 MVDA (Xfl KX(Jkuoa APdW2 I In wx.w e. WSW 525700
,ch.... POE nparr. POE
tmwrlen. AP rrourmd Is alla,ne
7 1 LSMJODVDBR25t0 0WOu Rry B.O1p Rotot MN BuINn 59.496.03 MA9500
Wondma r 100 Dee Cq¢M
a 1 MNSTAl1ATgN Merepp3 WPP Ey &arkfl Wkle U.M.D3 51.06500
9 1 M EPBT2 sateen nhsraton l Tre nrcq 54.450M SiA50.00
SYtl.m. out and care' Ylm PL.
1 day (on-sil.) new,
10 1 nNSTALLATION Pam ln.wa by awe x wtwe 512 .43100 S12AMM
11 14 /INSTALLATION Rana al In C., V.— 5150.00 52.10000
12 1 MV6FIRENNLL3 Cgm pSAyfO wl9ecuaYPN M."00 S39IXI.00
13 2 M 830VSCV 9y%n , Cyateveen 3 wee VLP2 Any, U.31000 Sa.760.00
NsMey.30gMI V.. Remda
11 2 MVO T -WI 42 Antenna. Drina Sets, etxvxa' St. 5125.00 50.00
Moue 47 sued.
15 2 )VISTA TON elmwtuandCycaveion 5550,03 smoddo
Ce., PmNded %AaW. ell de OaM1ad n. L3 oats eM Mlem by _W.W
Owlnban is wad la 60 da351rem dale Issued. These wmmoMses. IM '"NY M software were ee00necl hpn VIe Unites
Sines m aa0'dande .1, 1x 6p Admia,dialon na,kdtons o,nndn conbary 10 US lawmpnarn,ad
.
041912015 a20 Mn M. �' '•v
"•• •^ „, Pa,el 02
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 3368475 (973) 263 -1090 Fax: (973) 257 -3024
waw.L- 3cam.00mlmv
IDMobile - Vision, Inc. QUOTE
40 Pannv Rd acomo- N, 07J05
Number
203652012
T 51 : 335 -6 75 F 973.21,.302=
Date
April 19.2015
Sig" below is in Gau of a formal Purchase Order
SubTotal
111,447.00
Your signature will authorme atoeptance of boil prkklp and product:
Tax
TBD
Signed: Dated:
SSH
850.00
Total
112,297.00
L.a Stripping; Tears am F08 BoOraan, NJ. By tlgrsng below, you agree to
waive yaw shiptaft bans and ship tics order FOB Boonton. NJ.
Signed: Dared:
QUOlabM is valid for 0 days from Cale issued. These Mmmod,ms. IeChnology or sokware were eaponea ffom the UnnM
Sales In accordance with Cle &ood Adhnnistra+.ion d qulations. Diversion cC teary to US law is ,rohaned.
Cla�nll rval Fm. aM TaYnc am vN .nN.aM
"19f2015 810 pm Page 2 of 2
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336 -8475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3com.00m /mv
Section 10 Warranty and Support Overview
LIMITED Warranty Statement and Support Overview
L -3 Communications Mobile- Vision, Inc. (L -3 Mobile- Vision) warrants the following products for the period
indicated from defects in workmanship or materials:
• FLASHBACK In -Car video system hardware and components (1) Year
• CycleVision Motorcycle video system hardware and components (1) Year
• Interview room video system hardware and components (1) Year
• MV -1 Mobile Data Computer system (2) Years
• V -One Integrated Mobile Data Computer system (3 Years)
• MobileVu Display (If purchased separately, (1) Year)
• AlertVu Automatic License Plate recognition hardware and components. (1) Year
• Digital Evidence Management System Software (1) Year
• Digital Evidence Management Hardware Solution (If Applicable) (1) Year
• Primera branded, DVD /Blu -ray Disc publisher (1) Year
• Rimage branded, DVD /Blu -Ray Disc publisher (1) Year
If a valid claim is received within the Warranty Period, at its option and to the extent permitted by law, L -3
Mobile- Vision will either repair the defect at no charge, using new or refurbished replacement parts, or
exchange the product with a product that is new or which has been manufactured from new or serviceable used
parts and is at least functionally equivalent to the original product. A replacement product or part assumes the
remaining warranty of the original product or ninety (90) days from the date of replacement or repair, whichever
provides longer coverage for you. The purchaser must return failed component(s) to the factory or a factory-
authorized service center. Purchaser is responsible for shipment to L -3 Mobile- Vision and assumes all costs
and risks. Return shipment to the Purchaser will be at L -3 Mobile- Vision's risk and expense. Note: L -3 Mobile -
Vision's maximum reimbursement for return shipping shall not exceed UPS ground service rates.
Before you ship your product for warranty service, it is your responsibility to keep a separate backup copy of the
system configurations and data. L -3 Mobile- Vision is not liable for any damage to or loss of any programs, data,
or other information stored on any media. Recovery and reinstallation of system and application software and
user data are not covered under this limited warranty.
Warranty excludes labor to diagnose components in vehicle and labor to remove or reinstall components in
vehicle. Warranty does not extend to any devices in or of vehicle to which an L -3 Mobile- Vision component is
mounted or connected. L -3 Mobile- Vision reserves the right to charge for repairs to correct damage resulting
from abuse, improper installation, or extraordinary environmental damage to components during warranty
period at rates normally charged for repairing such units not covered under warranty. L -3 Mobile - Vision will not
be liable for any direct, indirect, consequential or incidental damages arising out of the use or inability to use this
product.
L -3 Mobile- Vision does not warrant that the operation of the product(s) will be uninterrupted or error -free. As a
further limit on warranty, and as an expressed warning, the user should be aware that harmful personal contact
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336 -8475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3com.com/mv
may be made with any devices mounted into a motor vehicle in the event of violent maneuvers, collisions, or
other circumstances, even though said devices are installed and used according to instructions. Purchaser will
determine and accept any risk involved with the installation and use of this product. L -3 Mobile- Vision
specifically disclaims any liability for injury caused by contact with its products or components in all such
circumstances.
The forgoing warranty is exclusive in lieu of all other warranties of quality, fitness, or merchantability, whether
written, oral, or implied. Notwithstanding, if the contractual agreement under which this product has been
purchased species different terms and conditions, those terms and conditions specified by such contract shall
prevail. All maintenance and service will be performed by L -3 Communications Mobile- Vision, Inc., 90 Fanny
Road, Boonton, NJ 07005 or, at the customer's choice, by an L -3 Mobile- Vision certified service center. Note: It
is the responsibility of the user to remove and return the component(s) requiring repair. Warranty repairs require
an RA (Return Authorization) number in order to be processed. This can be arranged by calling (800) 336 -8475
or by completing a Return Authorization form on our website: www.L- 3Com.com /MV
THE LIMITED WARRANTY SET FORTH ABOVE IS L -3 MOBILE - VISIONS' ONLY WARRANTY IN
CONNECTION WITH L -3 MOBILE - VISION'S HARDWARE AND /OR SOFTWARE PRODUCTS. ALL OTHER
WARRANTIES, WHETHER WRITTEN OR ORAL, EXPRESS OR IMPLIED, CONTRACTUAL OR
STATUTORY, INCLUDING, BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY OR
FITNESS FOR ANY PARTICULAR PURPOSE ARE SPECIFICALLY EXCLUDED AND DISCLAIMED. IN NO
EVENT SHALL L -3 MOBILE- VISIONS' LIABILITY UNDER THIS WARRANTY EXCEED THE OBLIGATION
TO REPAIR OR REPLACE, AT L -3 MOBILE - VISIONS' DISCRETION, A WARRANTED PRODUCT, AND,
WITHOUT LIMITING THE FOREGOING, L -3 MOBILE - VISION'S LIABILITY UNDER THIS WARRANTY
SHALL NOT EXCEED THE COST OF THE COVERED PRODUCT.
Compliance with U.S. Export Laws & Regulations: When required by law, transactions which are subject to
the Export Administration Act, 15 CFR — Export Administration Regulations, Arms Export Control Act, 22 CFR -
International Traffic in Arms Regulations, and all other applicable U.S. Import/Export Laws and Regulations shall
be adhered to without exception. Buyer shall not forward, redirect or re -export goods, data or information in
violation of such laws and regulations. Seller shall be held harmless by Buyer in the event that any regulatory
requirement may impact Seller's performance, price or schedule.
Warranty excludes the following:
• Intentional misuse or abuse
• Unauthorized maintenance
• Product or parts that have been modified to alter functionality or capability
• Data recovery resulting from hard drive failure
• Virus damage
• Data Migration
• Operational failure due to network or security changes
• Any networked component not provided by L -3 Mobile- Vision
• UPS Devices
• All consumable items
• Onsite service
• Damage caused by third party products and /or software
• Cosmetic damage that does not affect the functionality of the system
• Damage that occurs in shipment.
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336 -8475 (973) 263 -1090 Fax: (973) 257 -3024
wH 1- 3cornmrn /mv
VIDEO MANAGEMENT SOFTWARE (if applicable)
L -3 Mobile- Vision warrants its video management system (DES) to be free from operational and material defects
and covers all software updates for a period of one (1) year from original "implementation" date (the date that L -3
Mobile- Vision's Support Engineers performed onsite server installation, configuration, and training). If onsite
implementation was not purchased with the server (typical of software -only products), the (1) year warranty
commences on the original factory ship date. Software- only customers please see "END -USER LICENSE
AGREEMENT and Limited Warranty'. L -3 Mobile- Vision warrants that its video management systems are
adequate in features and functions to facilitate the management of video for law enforcement purposes. L -3
Mobile- Vision will not be liable for any direct, indirect, consequential, or incidental damages arising out of the use
or inability to use this product.
VERSION SUPPORT
We support the current and last two Major releases of DES and ALPR software products
VIDEO MANAGEMENT HARDWARE (if applicable)
During the warranty period, L -3 Mobile- Vision agrees to repair or replace any video management system
component (based on that component's availability) that fails due to defective materials or workmanship. Sole
responsibility under this warranty shall be to repair, adjust, or replace (at L -3 Mobile- Vision's option and
according to the manufacturer's warranty conditions) any software, equipment, and peripheral that is part of the
originally installed system that fails during this period and is not subject to any of the exclusions listed herein.
Equipment, peripherals, and software supplied by customer are excluded from coverage. In most instances,
server hardware that requires Next Business Day Onsite Service will be coordinated through L -3 Mobile- Vision
and provided by Dell Computer. The L -3 Mobile- Vision Technical Support Engineer will determine if an onsite
service technician must be dispatched to support a qualified repair. For Next Business Day Onsite Service, a
technician will typically arrive onsite the next business day. Generally, calls received by L -3 Mobile- Vision before
4:00 p.m. local (EST) will qualify for next - business day service, however, L -3 Mobile- Vision has no liability should
the provider (DELL) postpone, cancel, or delay the service. In the event that additional parts /resources are
required once the onsite technician is at the Customer's site, work may be temporarily suspended until the
additional parts /resources arrive.
NON - WARRANTY REPAIR WORK
Note: excludes RIMAGE, PRIMERA and DELL (server and storage) branded products as well as associated
network (access points, switches, UPS) equipment. We will assist your agency in facilitating repairs for these
products through the provider.
The customer may return a product for repair that is not covered by warranty. A standard repair fee, specific to
the product, is charged for any product that is repaired outside of the warranty period. Repairs performed on
products out of warranty carry a 90 -day warranty, which begins the day the repaired item is shipped back to the
customer. For items classified as "No Trouble Found" (NTF): the customer is notified if, after examining and
testing a returned product, L -3 Mobile- Vision concludes that the product is not defective. The product is returned
at the customer's expense and the customer is charged a nominal examination and testing fee (Bench Fee) or
the standard repair fee, whichever is less.
SUPPORT
Warranty repairs and support can be arranged by calling (800) 336 -8475 between the hours of 8:00 a.m. and
5:00 p.m. EST or via e -mail at DESSUPPORT.MVInaJ- 3com.com (a valid warranty or extended maintenance
agreement is required to receive technical support) where a ticket number will be designated and the issue
assigned to a member of the support team. An authorized point -of- contact name and phone number will also be
needed in case follow -up information is required. L -3 Mobile- Vision provides on -line diagnosis and support for
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336 -8475 (973) 263 -1090 Fax: (973) 257 -3024
w 1- 3com.com /mv
our Back Office video management systems. Most service requests can be handled through this remote
method. If the problem is determined to be related to any of the L -3 Mobile- Vision provided hardware, then L -3
Mobile- Vision will coordinate the service with the appropriate hardware provider and facilitate the fix or
replacement. Should an agency not be able to, or prefers not to provide the support necessary for our
technicians to repair the equipment remotely, onsite service may be required. L -3 Mobile- Vision does not
guarantee a specific response time if onsite service is required. Your organization will be responsible for the cost
of onsite service calls performed by L -3 Mobile- Vision. Please note: We will attempt to contact your
representative (3) times. If we do not hear from your representative 24 hours after we place the a call, the
issue will be deemed resolved and we will close the ticket.
Note: Some component parts are specifically designed for customer removal and replacement. If during
troubleshooting the L -3 Mobile- Vision support engineer determines that a repair can be accomplished with such
a part or component, L -3 Mobile- Vision will ship the component part directly to the customer. Unless otherwise
noted, service parts will be shipped via ground freight service.
Service Level Objective: While L -3 Mobile- Vision does not guarantee resolution time, we strive to
resolve all cases in a fast and efficient manner to ensure customer satisfaction.
Non - critical issues will be acknowledged within 1 business hour, Monday- Friday only, excluding holidays.
Resolution will begin within 24 hours followed by on -going daily status updates until resolution is confirmed with
the POC.
Critical Support issues (Priority 1) will be acknowledged within 1 business hour. Resolution will begin within 4
business hours followed by ongoing daily status updates until the resolution is confirmed with the POC. After -
hours requests for critical support will be handled in the same manner. However, response will start within 4
hours of the call.
After hours /HolidayNVeekend support: If the request for a support call is made outside the aforementioned
normal hours, a callback will be made no later than the next business day. If you have a Priority 1 issue, you will
need to state the issue and severity in your e-mail or voicemail Your issue will be escalated to the on -call
Technical Su000rt Engineer and will be addressed within (4) hours.
Support Classifications
Priority 3 — Product feature and/or administration questions. Low severity
Priority 2 — Minor feature /product failure, convenient workaround exists. This may require servicing or repair of
one or more components. If service or repair is required, we will issue an RMA number and instruct your
representative to return the defective components to us or a designated service center or third party provider.
Advance replacement of components will be at the discretion of L -3 Mobile- Vision.
Priority 1 - Product or major feature failure or data corruption. The system is not operational or useable by your
organization. Resolution times may vary depending on the nature of the problem and your representative's
availability. We will continue to provide updates until the ticket is closed.
Section 11 Contract
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 336 -8475 (973) 263 -1090 Fax: (973) 257 -3024
w .L- 3oom.00m /mv
CONTRACT
This CONTRACT AND AGREEMENT, made and entered into this DATE by and between the agency, Party of the First
Part, hereinafter termed the "Agency", and L-3 Mobile- Vision, Inc. party of the Second Part, hereinafter teamed the
"CONTRACTOR ".
WITNESSETH:
WHEREAS, the Agency, in the manner provided by law, has examined and canvassed the quotation submitted, and has
determined and declared the above -named Contractor to be the most responsible party, on the above - described project, and
has duly awarded this contract to said Contractor, for the unit prices named in the quotation.
NOW, THEREFORE, for and in consideration of the mutual agreements and covenants herein contained, the parties to this
contract have agreed, and hereby agree, as follows:
1. The contractor shall, in a good and first class, workmanlike manner, at his own cost and expense, fiumsh all
specified materials, equipment and supplies required to provide the Agency with said equipment in strict accordance with
this DATE quotation, and are made a part of this contract as fully as if the same were herein set out in length, with the
following additions and/or exceptions: none.
2. The amount of CONTRACT shall be $112,297.00 (Plus Tax, TBD); see Section 9 for detailed listing.
3. Payments shall be made to the Contractor as stated in the quotation document if the Agency's duly authorized
representative has det ermined that satisfactory equipment was delivered.
4. This contract shall not be assigned, sublet or conveyed in any manner by one parry without the express written
consent of the other.
5. The contractor shall assume all risks incident to or in connection with any of its activities or operations during the
term of this contract and shall be solely responsible for all accidents or injuries of whatsoever nature or kind to persons or
property caused by its operations hereunder, and shall indemnify, defend and save harmless the Agency, it's authorized
agents and representatives, from any penalties or any violations of any law, ordinance or regulation affecting its operations
and from any and all claims, suits, lawsuits, damages or injuries to persons or property of whatsoever kind or nature arising
directly or indirectly out of the operations of contractor hereunder or resulting from the carelessness, negligence or improper
conduct of the contractor or any of its agents or employees.
6. If contractor shall make default in the performance of any covenant or agreement on the part of it to be performed
under the terms of this contract, the Agency, in addition, to all other remedies provided by this contract or now or hereafter
provided by law, may at its option, give contractor notice in writing that it declares this contract and all rights hereunder
granted to contractor terminated, or it may pursue other remedies including but not limited to specific performance and
damages.
7. On delivery of equipment, but prior to the acceptance thereof by the Agency, it shall be the duty of the agency
engineer, or other appropriate person, to determine that said contract has been fully complied with, and upon making such
determination, said official shall make his final certificate to the Agency. The contractor shall insure the obligations
incurred by him in connection with the delivery of said equipment have been fully paid and settled; said information shall be
in the form of an affidavit, which shall bear the approval of the surety on the contract bonds for payment of the final
estimate to the Contractor; thereupon, the final estimate will be approved and paid.
communications
Mobile- Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
Tel: (800) 3368475 (973) 2631090 Fax: (973) 257 -3024
wa 1- 3o=.com /mv
8. A swom, notarized statement must be signed before this contract will become effective.
The term "Contract Documents" means and includes the following:
A. Quotation provided by L -3 Mobile- Vision C. L -3 Mobile- Vision's Warranty Documents
B. Purchase Order provided by Purchaser D. This Agreement
This Agreement shall be binding upon all parties hereto and then representative heirs, executors, administrators,
successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have set their hands this day of , 20
Los Gatos Monte Sereno PD
NAME Authorized Signature
NAME Authorized Signature
Awarded Contractor:
Authorized Representative Signature
Print Name &
• Page 21
Section 12 Minimum Hardware Requirements
April 27, 2015
Digital Evidence Pro (DEP) Requirements v3.6 - 3.8
• Minimum: dual 2.0 GHz dual core Intel processors, 2 GB RAM, 250GS OS partition, dual 1000BaseT NICs, Red
Hat Linux ES 4.
• Recommended: dual 2.4 GHz Intel Xeon E5 -2609 quad -core processors, 8 GB RAM, 250GB OS partition, dual
1000BaseT NICs, RAID 6 storage disk configuration, Red Hat Linux ES 5.9.
Viewing client for DEP v3.6 — 3.8
• Minimum: single 2.0 GHz single -core Celeron processor, 1 GB RAM, Windows XP SP3, Internet Explorer 7 or
above, Firefox 2.0 or above.
• Recommended: single 2.4 GHz dual -core Intel processor, 4 GB RAM, Windows 7 Professional SP1, Internet
Explorer 8 or above, Firefox 2.0 or above.
Vehicle Viewer V2.7ax
• Minimum: single 2.0 GHz single -core Celeron processor, 1 GB RAM Windows XP SP3,
• Recommended: single 2.4 GHz dual -core Intel processor. 4 GB RAM, Windows 7 Professional SP1.
A Adltilneptl L
High- Definition Digital In -Car Video Recording Solution
STANDARD IN -CAR SYSTEM
KEY FEATURES
• Secure Digital
High Capacity
(SDHC) card
storage
• Hands -free
operation
• HD resolution
• Automated file
transfer
• No moving parts
• FLASHBACK HD" in -car digital video recorder
• Nite- Watch'- HD color camera with a 5x zoom
• Standalone active matrix color 3.5 -inch LCD monitor console
• VoiceLink Plus• 2.4 GHz DSS wireless microphone
• Wireless 802.11 (a /b /n) LAN card and antenna
• 16 GB, 32 GB and 64 GB SDHC memory provides
up to 64 hours of recording time
• GPS receiver and antenna
• All mounts, cables and hardware
• 1 -year factory parts & labor warranty (installation not included)
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• USB Identification key
• Rear seat infrared camera
• Radar interface
• Collision sensor
• 3 additional cameras
Console
VoiceLink Plus- FLASHBACK HD"
Wireless Microphone In -Car Digital Video Recorder
FLASHBACK HD
VIDEO MANAGEMENT SOLUTIONS
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The standalone workstation version of the evidence
management solution. It is targeted at small agencies
with fleets of less than 20 total vehicles. As with all
L -3 solutions, it supports wireless uploading and the
interface is simple and web- based.
I H, IAt FViLEh, F PHU 111 FF I
The Digital Evidence Pro solution offers server class
network -based systems. The agency has the ability to
securely access evidence from any network - connected
PC through a simple web browser and no special client
PC software.
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Color Camera
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A Powerful In -house Solution
Delivering Quality Results
The Rimage Professional 5410N is a high - performance, front - office
solution for automatically creating CDs, DVDs and Blu -ray Discs'"
with customized digital content and direct -to -disc printing. Your
business will benefit from a fully automated and intelligent
in -house digital publishing solution with a low long -term
cost of ownership.
Benefits
Integrated embedded computer
The 5410N has a full- featured Windows 7 computer with an Intel'
Core T" i3 processor and 4GB of RAM enabling networking, running
local applications and maximizing throughput.
Small footprint
The 5410N system is designed to tuck into tight spaces. With an
embedded PC and fewer cables /connections, the 5410N provides
increased data throughput, faster disc production and a reduced
overall footprint, when compared to a Rimage 3410.
Network connectivity
With an Ethernet connection, the networked 5410N system
is as simple to use as a printer or copier.
Integrated printer
Rimage's EverestT" 400 printer is the market's only fully integrated
400 dpi printer, providing indelible, high - resolution images and
sharp, easy -to -read text.
Unmatched performance
The three -bin carousel with optional 50 -disc output bin enables
three media types to run concurrently. Publish up to 18 full
DVD -Rs (4.7 GB) and 30 full CD -Rs (700 MB) per hour with
hands -free operation.
Features
Backed by Rimage's decades of experience in designing and
building hardware, the Rimage 5410N standard features include
• Embedded Windows 7 computer
• Integrated Disc Watch status light
• Front and rear USB ports
• Two quick - release recorders
• LCD status display
• Rotating three -bin 150 -disc carousel for input /output
• External five -disc output bin
• Integrated Everest 400 thermal retransfer printer
• Internal lighting
Professional 5410N
shown with optional
50 -disc external output bin
Options
• Blu -ray recorders
• DiscFlowlm for Mac
• 50 -disc external
output bin
• Media Reader
• Windows Server 2008
R2 Standard
www.rimage.com R I M A D E
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