Desk Item BwN F
v ° I
COUNCIL AGENDA REPORT
MEETING DATE: 04/07/15
ITEM NO: 5
DESK ITEM b
DATE: APRIL 7, 2015
TO: MAYOR AND TOWN COUNCIL
FROM: LES WHITE, INTERIM TO
SUBJECT: WEST VALLEY CLEAN WATER PROGRAM BUDGET AND NATIONAL
POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT UPDATE
STAFF RECOMMENDS THAT THE TOWN COUNCIL:
A. APPROVE THE FY 2015/16 WEST VALLEY CLEAN WATER
PROGRAM BUDGET AND AUTHORIZE THE WEST VALLEY
SANITATION DISTRICT TO COLLECT PROGRAM RELATED FEES ON
BEHALF OF THE TOWN OF LOS GATOS
B. ACCEPT THE STAFF REPORT ON THE NATIONAL POLLUTANT
DISCHARGE ELIMINATION SYSTEM PERMIT UPDATE
REMARKS:
Today staff received an updated proposed budget for the West Valley Clean Water
Program. The updated document replaces Attachment 1.
Attachment I (Previously received with staff report on April 3, 2015):
1. Proposed West Valley Clean Water Program Budget for FY 2015/16
Attachment 2 (Received with this Desk Item):
2. Updated Proposed West Valley Clean Water Program Budget for FY 2015/16
PREPARED BY: MATT MORLEY )A��/r
Director of Parks and Public Works U
Reviewed b Assistant Town Manager -VATown Attorney Finance
West Valley Clean Water Program
Campbell - Los Gatos - Monte Sereno - Saratoga
Clean West Valley
Water Program
Budget
FiscM Year 2015-2016
WV Committee Approved: _3/18/15_
18041 Saratoga -Los Gatos Road, Monte Sereno, CA 95030
MSD Hearing: May 12, 2D15
W V MO ApOrovea: Mar& 18, 2015
Revi Draft Fab 25, 2015
1st Draft: Jan 21, 2015
ATTACHMENT
West Valley Clean Water Program
FY15 -16 Budget
Yr over Yr Comparison
13.8%
"so Hearing Mb 122015
WV MC Ae'-d Harm 10.2015
RaNSad Draft Feb 25. 2015
'a Dray. Jan 21, 2015
Previous Year
FY13 -14
MRP Yr5
Previous Year
FY14 -15
MRP Yr6/ Renew
Approved
FY15 -16
MRP-1 Yr1
1. NPDES Permit Compliance:
Labor
A. Labor, Payroll
B. Labor, Payroll Expenses
$
300,805
$
319,671
$
342,141
1 $ 209,213
$ 234,268
240,505
$ 91,592
$ 85,403
$
101,636
2. NPDES Permit Compliance: Labor,
Non- payroll, Special Project/ Tasks
A. URMP Support
B. NPDES Permit & Technical Assistance
Subtotal Labor(1 &2J
$
46,200
$
49,454
$
94,464
$ 34,2001$
40,454
84,464
$ 12,000
$ 347,005
$ 91000
$ 369,125
$
$
1000
436,604
3. NPDES Permit Compliance:
Programs, Projects, Training, Data Mgmt
A. PIP- Events/ Outreach Pgm /Brochures & Promotional
Items
B. Staff Training
C. Data Mgmt, Projects /Programs & Reports
D. Compliance Contracts & Contingency
$
13,500
$
17,000
$
19,300
$ 2,500
$ 2,700
$
2,800
$ 1,000
$ 1,000
$
2,000
$ 5,000
$ 7,300
$
81000
$ 5,000
$ 6,000
$
6,500
4. Administration: Occupancy/
Facility Expenses
A. Office Rent
B. Building Maintenance/Repair
C. Utilities
$
37,500
$
34,500
$
35,300
$ 15,000
15,000
15,500
$ 15,000
12,000
S
12,000
$ 7,500
$ 7,500
$
7,800
S. Administration: Operations
A. Office Supplies
B. Operating Expenses
C. Capital & Computer Costs
D. Fiscal Agent & Overhead Contract/Fee
$
42,514
$
41,700
$
43,550
$ 2,706
-
2,700
1800
$ 12,308
11,000
11,500
$ 2,500
3.000
3,500
$ 25,000
$ 25,000
$
25,750
1.-S. Subtotal Shared WVCWP Costs:
$
440,519
$
462,325
$
534,754
6. NPDES Permit Compliance:
Contract Services, Permits, Fees
[individual assesments]
A. Service Contracts:
WVCWP coordinated, but individually billed
1. SCC FD Inspection Fees (Campbell, Los Gatos & Saratoga
only)
2. Inspection Program Partner (Commercial Facilities)
B. Contracts: Projects, Tasks, Grant Matching (City Specific)
1. Gents, Partnerships
2. Stormwater Parcel Fee: Service Contract
C. Permit Fees & SCV Program Management
1. SCV Program Assessment
2. State NPDES Permit fee
D. Contingency
$
306,403
$
323,700
$
359,900
$ 18,000
$ 18,000
$
30,000
$ 18,000
$ 18,000
$
18,000
$
12,000
$ 8,500
$
20,400
$ 81500
$
8,200
$
12,200
279,403
288,400
300,500
$ 233,900
233,900
243,400
$ 45,503
$ 54,500
$
57,100
$ 9,000
$ 8,800
$
9,000
TOTAL WV CWP Urban Runoff Program
$
746,922
$
786,025
$
894,654
13.8%
"so Hearing Mb 122015
WV MC Ae'-d Harm 10.2015
RaNSad Draft Feb 25. 2015
'a Dray. Jan 21, 2015
E
L
0)
O
co L � -
-0 0
c m C.0 cc
_d 'CL
V
U _
m } 3
u. g
h
E
RRR
�5RA
°3 @a
°m00
$ <Up
m
m
o
0
0
N
N
^
(O
N
O
M
jy �
LL
N
A N
M
N
Vi
(9
f9 M
w
t9
fA
IA
$
g
o
_
a
�O
O
0
0
M
C
V
N
N
y
f% LL
N
a N
C
�
a
fA
f9
f9
fR
F9
w
f9
w
a
(O
n
o
o
O
ur
voi
N
r'1
00
v
(G
t7
Lo
ui
Oi
lD
m
I�
O N
�
^
•-
r
N
N ^(
.OJ
W
N
w
w
w
vi
w
w
w
VD
0
0
0
00
00
0
t0
O
O
LO
O
N
O
tp
N
QJ
.-
O�
a
m
U
«+
w
In
w
w
ss
w
w
w
err
ry
8
941 b
P
0
0
M
Lr
Ir
o
0
0
00
O
o
o
~
O
O
W
O
N
N
P
O
LO
O LA N
M
{O
G N a
M
M
N
R
C f
N
M
01
co
N
�»
c
a
O
O
a J
i
i°
a
C
N
g
47
w
V
a
a y
a c
u
C
p
y C
Y
A
d'
6
•q
C a W 7 d
m
N
to
Y
A
R 6
A e
F
p
•.a-
R
'yy
a
l
oC
yp 4y�J �j
LiI CT
a
0 y
y�
0 V
0 N
O
d_,
•�- (IJ Tj {°;
1Oj
vi
v •O
c dn'
n
a
U.
1A
.� o.
.
E L
a
y>
a
•{A
as N
.'°. W
.'°.
a0+
.O 0
LU
La
Cc�u3�T
=c
gOE�i9
J
c
E•p
E
0.
cHV a
A
o�vlav,�
o
Q
�ri
as
y
d
O
.i
ri
pi
4
vi
ti %O
RRR
�5RA
°3 @a
°m00
$ <Up