PPW Job # 13-03 Blossom Hill Park Pathway Improvements,�owx o
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COUNCIL AGENDA REPORT
JANUARY 22, 2015
MAYOR AND TOWN COUNCIL
GREG LARSON, TOWN MANAGER
MEETING DATE: 02/03/15
ITEM NO: 13
SUBJECT: PPW JOB NO. 13 -03 — BLOSSOM HILL PARK PATHWAY IMPROVEMENTS
PROJECT 831 -3403
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK
OF SCOTT MILLER PAVING AND AUTHORIZE RECORDING BY THE
CLERK ADMINISTRATOR.
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
accepting the work of Scott Miller Paving and authorize recording by the Clerk Administrator.
BACKGROUND:
The Town's adopted five year Capital hnprovement Program (CIP) Budget designates funding
for infrastructure construction projects. This is consistent with the Town's goals to improve
public safety and improve the quality of Town parks, streets, and facilities.
On June 2, 2014, the Town Council awarded a contract for Blossom Hill Park improvements to
Scott Miller Paving to replace and extend the existing asphalt pathway, and to improve drainage
to reduce the risk of flooding. On September 22, 2014, the Town of Los Gatos issued a no cost
change order to change the material of the new pathway from asphalt concrete to cement
concrete. The change order provided the Town of Los Gatos with a more durable and longer
lasting pathway at no additional cost. The total contract amount for this project was $287,174.
Actual contract expenditures for this project equaled $276,313, a savings of approximately 4 %.
DISCUSSION:
The work has been satisfactorily completed by the vendor for this project and staff recommends
acceptance.
PREPARED BY: MATT MORLEY
Director of Parks anfl 1
Pu eco�
Reviewed by: Assistant Town Manager Town Attorney r Finance
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 13 -03 — BLOSSOM HILL PARK PATHWAY IMPROVEMENTS
PROJECT 831 -3403
JANUARY 22, 2015
DISCUSSION (cont'd)_
Five percent of the faithful performance bond will remain in effect for a period of two years as
guarantee for any needed repair or replacement caused by defective materials and workmanship.
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of Scott Miller Paving and authorize
recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT:
This project is Categorically Exempt pursuant to Section 15301 (c), and 15304 (b) of the State
CEQA Guidelines. A Notice of Exemption will not be filed.
FISCAL IMPACT:
This project was completed within the Council approved budget, as demonstrated in the fiscal
table below.
BLOSSOM HILL, PARK PATHWAY E"ROVEMENTS
PROJECT 831 -3403
Available
Expended/
Budget
Encumbered
Available
FY 2014/15 Fiscal Impact
Funding
To Date
Balance
421-831-3403 cRANT RziDs
$ 167,370
$ 167,370
$ -
411- 831 -3403 GFARFvNos
155,121
141,928
13,193
TOTALS
$ 322,491
$ 309,298
$ 13,193
TOTAL EXPENDITURES BY CATEGORY.
Advertising
$ 6,387
Consultation Services
24,367
Equipment Installation
2,231
Project Construction
276,313
TOTS
$ 309,298