PPW Job No. 13-29 Guardrail ReplacementMEETING DATE: 12/02/14
� ITEM NO:
Boa s�oS COUNCIL AGENDA REPORT
DATE: NOVEMBER 12, 2014
TO: MAYOR AND TOWN COUNCIL
FROM: GREG CARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 13 -29 — GUARDRAIL REPLACEMENT PROJECT 411-812-
0120
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK
OF MIDSTATE BARRIER, INC. AND AUTHORIZE RECORDING BY THE
CLERK ADMINISTRATOR.
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
accepting the work of Midstate Barrier, Inc. and authorize recording by the Clerk Administrator.
BACKGROUND:
The Town's adopted five year Capital Improvement Program (CIP) Budget designates funding
for infrastructure construction projects. This is consistent with the Town's goals to improve
public safety and improve the quality of Town parks, streets, and facilities.
On June 16, 2014, the Town Council awarded the contract to Midstate Barrier, Inc. to install new
standard guardrail in several sections of Hicks Road to address the safety issues for vehicular
traffic. Additionally, two sections of guardrail on Wood Road and Foster Road were replaced
with new standard guardrail to address similar vehicle safety issues. The total approved contract
amount for this project was $132,501. Actual contract expenditures for this project equaled
$123,483, a savings of approximately 7 %.
DISCUSSION:
The work has been satisfactorily completed by the vendor for this project and staff recommends
acceptance. Five percent of the faithful performance bond will remain in effect for a period of
two years as guarantee for any needed repair or replacement caused by defective materials and
workmanship.
PREPARED BY: MATT MORLEY
Director of Parks and Public Wis
Reviewed by: i "( Assistant Town Manager own Attorney Finance
PAGE
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 13 -29 — GUARDRAIL REPLACEMENT PROJECT 411- 812 -0120
NOVEMBER 12, 2014
DISCUSSION (cont'd):
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of Midstate Barrier, Inc. and authorize
recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301 c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
This project was completed within the Council approved budget, as demonstrated in the table
below.
GUARDRAIL REPLACEMENT
PROJECT 411- 812 -0120
Available Ex
__ nded
Budget Encumbered Available
FY2014 /15 Fiscal lmpact Funding To Date Balance
411- 812 -0120 $ 223 625 $ 123,483 $ 100,142
TOTALS $ 223,625
$_ 123,483 $ 100,142
TOTAL EXPENDITURES BY CATEGORY.
Construction $ 123,483
TOTALS $_ 123,483