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1978-198-Authorizing Agreement With Barton-Aschman Associates, Inc.RESOLUTION NO. 1978 -198 RESOLUTION AUTHORIZING AGREEMENT WITH BARTON- ASCHMAN ASSOCIATES, INC. RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara, State of California, that the TOWN OF LOS GATOS enter into that agreement entitled "CONTRACT FOR CONSULTANT SERVICES" with BARTON- ASCHMAN ASSOCIATES, INC., a copy of which is attached hereto, and that the Mayor is authorized, and she is hereby directed to execute said agreement in the name and in behalf of the Town of Los Gatos. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos held on the 4th day of December 19 78 by the following vote: AYES: COUNCIL MEMBERS Muth Cannon, 'Thomas J. Ferrite, John B. Lochner, Peter W. Siemens and Mardi Gualtieri. NOES: COUNCIL MEMBERS None. ABSTAIN ABSENT: COUNCIL MEMBERS None. COUNCIL MEMBERS None. SIGNED: ATTEST:,.-- sslsi.CLERK OF THE TOWN OF LOSTOS CONTRACT FOR CONSULTANT SERVICES Number THIS AGREEMENT, made and entered into this 4th day of December 1978, at Town of Los Gatos, County of Santa Clara, State of California, by and between the Town of Los Gatos, hereinafter called the TOWN, and Barton- Aschman Associ- ates, Inc. hereinafter called the CONTRACTOR. WITNESSETH: That the CONTRACTOR for and in consideration of the covenants, conditions, agreements and stipulations of the TOWN herein expressed, does hereby agree to furnish to the TOWN services and materials, as follows: Article I -- Statement of Work CONTRACTOR shall perform work outlined in Attachment A -- Scope of Services. A detailed description of Work Tasks are included in Attachment 'A' which is hereby incorporated and made a part of this Agreement. The CONTRACTOR will attend not more than four (4) formal meetings during the course of the study including meetings and presentations to the Town Council, citizen commissions or committees, and other interested parties or groups. These are exclusive of investigative meetings and discussions with the Town staff, the Police Department and other similar persons involved in the actual conduct of the study. Article II -- Costs The CONTRACTOR shall be reimbursed for work performed on the basis of CONTRACTOR's normal hourly billing rate plus reimbursement for direct expenses at 115 percent of cost. Billing rates are described in Attachment 'B' and include salary, fringe benefits, overhead and profit. Technicians hired to collect data for the CONTRACTOR shall be billed out as direct expenses. No overhead, fringe benefits or profit shall be added to their salary cost. Article III -- Cost Limitation Total expenditures made under this contract shall not exceed the sum of $35,000. Article IV -- Method of Payment CONTRACTOR shall be reimbursed monthly in arrears based upon time and direct expenses incurred during the month. CONTRACTOR shall submit monthly invoices. The TOWN shall retain ten percent of the billings, which retention shall be paid to CONTRACTOR together with final payment, upon acceptance by the TOWN of the satisfactory final report. Article V -- Subcontracting CONTRACTOR shall not be permitted to subcontract any portion of this contract without the express written consent of the TOWN. Article VI -- Completion Date CONTRACTOR shall complete the investigative portion of the work within three (3) months of execution and approval of this contract and shall have completed the final report within four (4) months of execution and approval of this contract. Final presentation of study results will occur during March, 1979. Article VII -- Ownershio of Data All data, maps, photographs and other material collected or prepared under the contract shall become the property of the TOWN. Article VIII -- Contract Termination This contract may be terminated at any time with seven (7) days written notice for breach and TOWN may terminate unilaterally and without cause upon thirty (30) days written notice to the CONTRACTOR. All work performed pursuant to the con- tract and prior to the date of termination may be claimed for reimbursement. Article IX -- Assignability CONTRACTOR shall not assign or transfer interest in this contract without the prior written consent of the TOWN. Article X -- Amendment It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the TOWN shall be valid unless made in writing, signed by the parties hereto and approved by all necessary parties. Article XI -- Equal Opportunity Assurance During the performance of this contract, the CONTRACTOR agrees as follows: A. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. The CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, creed or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demolition or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places, availgble to employees and applicants for employment, notices setting forth the pro- visions of this nondiscrimination clause. B. The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualified applicants will receive consideration for employment without regard to race, sex, creed, color or national origin. C. The CONTRACTOR will permit access to his books, records and accounts by the TOWN for purposes of investigation to ascertain compliance with this nondis- crimination clause. D. In the event of the CONTRACTOR's noncompliance with the nondiscrimina- tion clauses of this contract, this contract may be cancelled, terminated or suspended in whole or in part. CONTRACTOR TOWN OF LOS GATOS, CALIFORNIA BA TON - ASCHMAN ASSOCIATES, INC. Mayor Patrick A. Gibson .._........... Vice President f, ATTEST: /S, AsslsT.�ownZ erc- ATTACHMENT A ATTACHMENT A — SCOPE OF WORK Phase I -- Central Business District Study Elements I -1 Traffic Counts All day traffic counts will be conducted in the Central Business District at up to ten (10) locations to show the average daily traffic levels on major streets. Up to eight (8) key intersections will require turning movement counts to be conducted during peak- hours. Traffic counts should also be taken along the adjacent residential streets to identify the extent of traffic intrusion into the adjacent residential neighborhoods. The precise location of required 24 -hour and peak -hour turning movement counts would be determined jointly by the Town and the consultant. It may also be necessary to conduct some peak -hour traffic counts during weekend shopping times in order to compare weekend and weekday conditions. I -2 Origin - Destination Study The purpose of origin- destination studies in the downtown area would be to identify the travel patterns within and through downtown. Specifically, through traffic usage of the various streets of the downtown would be identified. In order to identify travel patterns, the Contractor would conduct a limited origin- destination study. This limited origin- destination study involves selecting signalized locations approaching the downtown and interviewing the first two or three cars stopped at a red light. By doing this over the course of an hour, between 100 and 200 interviews can be obtained. Typically the type of questions asked in this limited origin- destination study are as follows: -- Origin -- Destination -- Number of occupants in the car -- Purpose of trip -- Single or multiple downtown stops. I -3 Parking Utilization An inventory of the existing parking supply would be updated to include both on and off - street facilities. The duration (short -term and long -term) of parking spaces as well as the type of space (public versus private) would be included in the inventory. If any imminent changes in the supply are apparent, this information would also be catalogued. An occupancy survey of the parking supply would be conducted on a typical weekday and again on a typical Saturday. These surveys would tabulate occupancy for an early morning period as well as a mid - afternoon period. This dual survey will allow a check of employers /commuter parking and a check of customer I arking. An additional occupancy survey would be conducted for on- street parking in the residential neighborhood adjacent to the downtown. This survey would identify the amount of parking overflow into the residential neighborhoods. A review of existing and proposed land uses within the downtown would be conducted so that theoretical parking demands could be determined for each block in the downtown. Where zoning differs from the existing land -use, this difference would be noted so that the changes in parking demand due to redevelop- ment could be identified. The land -use and parking occupancy reviews will be used to identify a parking deficiency or surplus for each block or for aggregates of blocks. The surplus or deficiency may vary depending on the type of parking demand, time of day, etc. Similarly, a review of the residential neighborhoods will reveal the nature and magnitude of overflow parking into these areas. With the nature and the extent of parking supply versus demand identified, an action plan could be developed to identify any need for new facilities and their location, identify any needed shift in emphasis between short- and long- term parking supply, prioritize needed parking expansions and address the oppor- tunity to eliminate the neighborhood overflow through parking restrictions or even a parking permit program. I -4 Accident History Review Using the existing accident pin maps and the computerized summary of traffic accident experience within the downtown, up to ten critical intersections and mid -block locations would be identified for study. Collision diagrams would be drawn from accident records on file with the City and these collision diagrams would serve as the basis for a traffic safety analysis of problem locations. The purpose of this analysis would be to permit the development of specific geometric and /or operational changes to eliminate the traffic safety problems within the Central Business District. 1 -5 Capacity Calculations The existing intersection capacity calculations would be performed in the Central Business District to identify problem areas. Signalized intersections within the downtown would be the subject of existing capacity calculations. On the basis of existing conditions and on the basis of projected future traffic levels, specific geometric and /or operational changes would be recommended. Some of these recommendations could come about as a result of the traffic safety analysis described above. Before and after capacity calculations would be performed so that Town decision- makers could be apprised of the potential mitigating effects of the recommended improvement. I -6 Travel Time Surveys Limited speed and delay runs would be conducted along the major streets within the Central Business District not necessarily to identify and document the travel speeds of a particular route but rather to identify those locations that are now causing serious congestion within the downtown. When delay at a particular locations is substantial and when the travel speed along a particular portion of a route significantly decreases, then this information can help identify a traffic flow problem area. This identification will allow the Contractor to more precisely locate and define the reason for the congestion so that recommenda- tions can be made to alleviate the problem. I -7 Traffic Generation Study In the future, decision - makers within Los Gatos will be asked to evaluate a number of different types of land -use changes within the downtown. The purpose of this portion of the traffic analysis would be to give the Planning Commission and Town Council some basis with which to evaluate land -use proposals. Items such as total trip generation, peak -hour impacts, susceptibility to non -auto oriented access, etc. would be discussed. Also one important element that is often overlooked in downtown traffic planning is the potential that some land -uses have to attract diverted or multi- purpose trips. Some land -uses actually support the other types of land -uses that are already in downtown Los Gatos and therefore, all of the trips to /from these new land -uses would not be "new" trips. This is the type of information that Town decision - makers should have in order to effectively evaluate new land -use proposals. The end - product of this work item would be a map and narrative summary of the range of potential future CBD trip generation given the various land uses allowed within the downtown. I -8 Analysis and Recommendations The end - product of the Central Business District Traffic Study would be a series of conclusions and recommendations evaluating the existing condi- tions and specifying future recommendations in a number of different areas: I . Increase in traffic capacity where appropriate. 2. Increase or changes in parking supply. 3. Modifications to the existing traffic operations plan. 4. Methods to reduce through traffic in the residential area adjacent to CBD. Phase II -- Corridor Studv Elements The Town of Los Gatos has expressed concern over traffic problems along five specific corridors in the Town. Each of these corridors experience traffic problems which are common to all the corridors. Therefore, this portion of Attachment A will identify the basic approach by which all of the corridors will be examined. Follow- ing this basic approach several paragraphs will be devoted to the unique problems of each corridor. II -1 Traffic Counts All of the corridors experience traffic safety and capacity problems which have come to the attention of the Town. With each corridor, two basic pieces of information will be necessary. First, traffic counts must be obtained for various locations along the corridor. Barton- Aschman would review the existing mechanical counts which are available in the Town and work with Town staff to specify which locations need additional or updated daily counts. Because the capacity and safety problems of urban traffic flow are most often a result of intersection deficiencies, major intersections on each corridor be counted during peak hours to identify the critical through and turning movements. The corridor studies would require a maximum of ten (10) 24 -hour counts and fifteen (15) peak -hour turning movement counts. II -2 Accident History Review The second segment of basic information for each corridor will be a review of the accident history. The Town has several different formats for recording traffic accidents and all of these formats should aid in the quick identification of the most pronounced traffic accident locations. Specific accident information and collision diagrams for critical locations will be reviewed in an effort to pinpoint probable causes for the excessive accident history. II -3 Capacity Calculations Following the collection of traffic count and accident data, capacity calcula- tions will be performed for critical signalized intersections along each corridor. These calculations will provide a measure by which the service levels of individual intersections can be monitored and their specific capacity problems quantified. For non - signalized intersections a determination will be made if traffic signal warrants are met and to what degree they are met. "After" calculations will assess the potential benefits of specific traffic engineering improvements. II -4 Traffic Generation Evaluation In the Los Gatos Boulevard, Winchester Boulevard and Blossom Hill Road corridors the potential land uses will be inventoried and their respective trip generation characteristics listed. In the Kennedy, Shannon, Loma Alta and Cypress corridors, specific land -use potential will be used to derive the future traffic impact of development in these corridors. II -5 Analysis and Recommendations The final task of each corridor study will be the analysis of the various count, accident history and capacity calculation data. Where capacity problems are evident, specific measures to improve capacity will be specified. Simple, cost- efficient measures such as channelization, signal modification, parking restrictions, etc. will be recommended first. Major widenings or modifications will be recommended only when other means are insufficient. In analyzing the traffic safety problems of various locations, it may be evident that accident problems lend themselves to specific traffic engineering solutions. Other acci- dent problems (such as excessive speed) are perhaps better controlled through increased enforcement. In either case, specific recommendations will be made for all critical accident locations. The recommendations will be summarized in both narrative and graphic form. Town staff indicated that existing aerial photographs and "as built" plans are available for most if not all of the study areas. It is anticipated that these maps and plans will be an adequate basis for the delineation of any recommended improvements or modifications. Discussion of Specific Corridor Problems In reviewing the Los Gatos Boulevard corridor, specific problems relate to the different character of several segments of this road. The southerly por- tion is primarily residential and so traffic capacity and safety problems must be weighed against the desirability on- street parking and bike lanes. Remaining segments of this corridor experience the more typical urban arterial problems of intersection capacity, numerous commercial driveways and the resulting heavy turning volumes. Blossom Hill Road has become a major artery from the Almaden and Blossom Valleys to Highway 17 and the West Valley. This heavy volume of through traffic causes severe intersection problems, particularly at those locations where improve- ments are minimal and side traffic friction is heavy. A further complication of this corridor results from the fact that the entire corridor is constrained by a winding two -lane segment in the easterly portion of the Town. Environmental and financial problems may affect the opportunity for extensive improvements in this segment and so more modest measures may be necessary. Winchester Boulevard experiences the typical arterial capacity and safety problems as well as apparently heavy pedestrian crossings. As with Los Gatos Boulevard, Winchester Boulevard lacks improvement uniformity where other jurisdictions control portions of the roadway. Kennedy and Shannon Roads and Loma Alta and Cypress Avenues are unique in their capacity and safety problems. These areas are residential in nature and with little through traffic, capacity is a function of existing and potential residential development. Topography limits the ability for large scale improvements and so alternate route(s) may be a consideration. Finally, Lark Avenue is clearly an example of a Town road which serves as a major area -wide access point for Highway 17. This access is complicated by a somewhat outdated interchange which creates severe intersection safety and capacity problems. State input will be essential in addressing the various traffic problems in this corridor. Phase III -- Traffic Signal Priority Study Elements III -1 Signal Warrant Analysis The Town and the Contractor will jointly select those locations within the Town that appear to have some potential for traffic signal installation in the future. If no traffic data is available at these locations, new traffic counts would be taken. Peak -hour counts, eight -hour counts or average daily traffic volumes would be used for main street and side street approaches to determine the eighth highest hour of the day for traffic levels. Using these estimates, each individual intersection will be evaluated to determine whether or not the intersection is likely to meet traffic signal warrants. For those intersections that appear to meet the signal warrants, a priority ranking will be established for signal implementation. The specific criteria for this priority listing will be prepared by the Contractor and reviewed by the Town. The following criteria may be used to determine the priority: -- Percent of traffic warrant met. -- Number of correctable traffic accidents. -- Severity of correctable traffic accidents. -- Distance from adjacent signals. -- Peaking characteristics of adjacent land -uses. -- Proximity to a school or other pedestrian - generating land -uses. Based on an allocation of points to the above criteria, a ranking of all the non - signalized locations can be obtained and this ranking would serve as the Town's priority list for the implementation of new traffic signals. III -2 Existing Signal Modification Priority After completion of the Central Business District Traffic Study and the five corridor studies within the Town of Los Gatos, almost all signalized inter- sections within the Town will have been evaluated. Recommended improvements at a number of these intersections will likely call for modifications to existing signal phasing, timing or equipment. A priority listing for these signal change recommendations will be made based upon the modifications' accident reduction potential, capacity increase effect and implementation cost. Phase IV -- Meetings and Reports IV -1 Meetings A maximum of four (4) formal meetings will be held during the course of the study: -- A joint Council /Planning Commission meeting to explain the study and receive input. -- A meeting with CBD merchants and businessmen to receive input. -- A meeting with CBD residents and other interested citizens to receive input. -- A joint Council/ Planning Commission meeting to present study results and recommendations. IV -2 Reports The results of the three study phases will be summarized in a final report. Forty (40) copies of this report, plus a reproducible master copy, will be delivered to the Town upon study completion. ATTACHMENT B 4 BARTON- ASCHMAN ASSOCIATES, INC. Western Offices TERMS Schedule of Hourly Rates for Staff Personnel Category Principal Associates Senior Associates* Associates * Designer, Technicians and Clerical Hourly Rates $55- 60 35 - 50 20- 35 10 -20 Directly related job expenses will be billed at 115 percent of costs. Monthly billings for staff time and expenses incurred during the period will be payable within thirty (30) days of invoice date. A charge of one percent per month will be added to all past due accounts. * Rates for individuals in these categories will be increased by 50 percent for time spent in court testimony.