Additional School Resource Officer ServicesOWN OF
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cos 6psoe COUNCIL AGENDA REPORT
DATE: SEPTEMBER 22, 2014
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
MEETING DATE: 10/07/14
ITEM NO: -
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH
LOS GATOS - SARATOGA UNION HIGH SCHOOL DISTRICT, LOS GATOS
UNION SCHOOL DISTRICT, AND LGS RECREATION FOR ADDITIONAL
SCHOOL RESOURCE OFFICER SERVICES FOR THE PERIOD STARTING
OCTOBER 8, 2014 THROUGH JUNE 30, 2015.
RECOMMENDATION:
Authorize the Town Manager to execute an agreement with Los Gatos - Saratoga Union High School
District, Los Gatos Union School District, and LGS Recreation for additional School Resource
Officer services for the period starting October 8, 2014 through June 30, 2015.
BACKGROUND:
The Town currently has an existing agreement with the Los Gatos - Saratoga Union High School
District and the Los Gatos Union School District for a full time School Resource Officer (SRO) that
works in the local schools with the costs shared between the two school districts and the Town.
This agreement is in effect through June 30, 2015 and funds a full time police officer, including
salary and benefits.
The School Districts and Police Department have identified a need for additional SRO services to
concentrate on duties that are not currently provided and /or are being provided to a lesser degree
under the existing single SRO model; such as:
• Take an active role in training the newly assigned SRO to better facilitate smooth
integration into the high school and continue high level of response to school staff through
active problem solving and collaborative dispositions
• Unify emergency preparedness protocols and philosophies between Los Gatos High School,
Los Gatos elementary /middle schools, District Offices, and the Nova transition program
• Unify school violence and active shooter protocols and responses between Los Gatos
elementary /middle schools, Los Gatos High School, District Offices and Nova
PREPARED BY: MATT FRISBY
Chief of Police
Reviewed by:
Town Manager
... "M"' "P" - 96U SRO.doe
Attorney
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MAYOR AND TOWN COUNCIL
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH
LOS GATOS- SARATOGA UNION HIGH SCHOOL DISTRICT, LOS GATOS
UNION SCHOOL DISTRICT, AND LGS RECREATION FOR ADDITIONAL
SCHOOL RESOURCE OFFICER SERVICES FOR THE PERIOD STARTING
OCTOBER 8, 2014 THROUGH JUNE 30, 2015
SEPTEMBER 22, 2014
BACKGROUND (cont'd):
• Incorporate social media awareness and cyber bullying education into the Nova curriculum
• Provide security oversight to on -going construction projects at the high school and address
associated complexities of displacing students from these locations during the lunch hour
and after school
• Be an additional asset in adhering to continued SRO expectations with an increasing school
population providing better overall coverage at the elementary /middle schools, high school,
district offices, and Nova
In summary, the addition of 960 hours of SRO coverage between both the elementary and high
school districts will provide both districts and the Town with the ability to better address a variety
of known issues as detailed above, as well as unforeseen matters that inevitably arise each school
year.
DISCUSSION:
One of the Town Council's 2014 -16 Strategic Goals is to "Expand community partnerships for
crime prevention and response." The proposal, agreed to by the school districts and LGS
Recreation, would further expand the Police Department's partnership to better serve Los Gatos
youth. Approval of this item will provide the equivalent of 960 hours (e.g., 120 8 -hour days) this
academic year at a cost of $15,000 per school district, $10,000 from LGS Recreation, and $10,000
from the Town. The model would allow for an increase in the above specified services and continue
the Department's commitment to proactively engage with the youth of our community through
involvement with the schools.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute an agreement
with the Los Gatos - Saratoga Union High School District, the Los Gatos Union School District, and
LGS Recreation for additional School Resource Officer services for the period beginning October
8, 2014 through June 30, 2015.
ENVIRONMENTAL ASSESSMENT:
The agreement is not a project defined under CEQA, and no further action is required.
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MAYOR AND TOWN COUNCIL
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH
LOS GATOS - SARATOGA UNION HIGH SCHOOL DISTRICT, LOS GATOS
UNION SCHOOL DISTRICT, AND LGS RECREATION FOR ADDITIONAL
SCHOOL RESOURCE OFFICER SERVICES FOR THE PERIOD STARTING
OCTOBER 8, 2014 THROUGH JUNE 30, 2015
SEPTEMBER 22, 2014
FISCAL IMPACT:
Upon execution of this agreement and reimbursement from the Los Gatos - Saratoga Union High
School District, the Los Gatos Union School District, and LGS Recreation, the Town will be
responsible for costs in the amount of $10,000. The funding from the Town will come from the
Police Department FY 2014/15 adopted budget using vacancy and other savings. No additional
funding is requested for this agreement.
Attachments:
1. Agreement
Distribution:
Los Gatos - Saratoga Union High School District, Attn: Bob Mistele, Superintendent, 17421 Farley
Road West Los Gatos, CA 95030
Los Gatos Union School District, Attn: Diana G. Abbati, Ed. D., Superintendent, 17010 Roberts
Road Los Gatos, CA 95032
LGS Recreation, Attn: Stephen Ma, Director, 123 E Main St. Los Gatos, CA 95030
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AGREEMENT BETWEEN THE LOS GATOS- SARATOGA UNION HIGH SCHOOL
DISTRICT, LOS GATOS UNION SCHOOL DISTRICT, LGS RECREATION, AND THE
TOWN OF LOS GATOS FOR ADDITIONAL SCHOOL RESOURCE OFFICER
SERVICES.
THIS AGREEMENT is dated for identification this 22`h of September, 2014 and is made by and
between TOWN OF LOS GATOS, a California municipal corporation, ( "Town ") and LOS GATOS
— SARATOGA UNION HIGH SCHOOL DISTRICT ( "High School District "), LOS GATOS
UNION SCHOOL DISTRICT ( "Los Gatos Union "), and LGS RECREATION ( "Recreation ").
This Agreement is made with reference to the following facts. This contract will remain in effect
from October 8, 2014 to June 30, 2015.
I. RECITALS
1.1 Town, High School District, Los Gatos Union, and Recreation desire to formally establish
and confirm the framework for a shared funding strategy to provide an additional 960 hours
of School Resource Officer services.
1.2 Town, High School District, Los Gatos Union, and Recreation, NOW, THEREFORE in
consideration of the recitals and mutual promises contained herein it is agreed as follows:
II. AGREEMENTS
2.1 Funding
(1) All Parties agree to provide funding for the additional 960 hour school resource
office on an annual basis, to cover expenses including the hourly wage of $51.71.
All Parties shall contribute toward the total overall cost of the additional School
Resource Office as follows:
• High School District $15,000
• Los Gatos Union $15,000
• Recreation $10,000
• Town $10,000
(2) Beginning October 8, 2014, Town shall invoice High School District, Los Gatos
Union, and Recreation for the School Resource Officer's time. All invoices are due
upon receipt.
2.2 Town Employs While assigned to the additional School Resource Officer position, Town
employees so assigned shall remain exclusively the employees of the Town. The provisions
of this section shall survive the termination of this Agreement.
ATTACHMENT 1
2.3 Term and Termination of Agreement
(1) This agreement shall take effect October 8, 2014 and remain in effect through June 30,
2015, unless terminated as set forth in this Agreement.
(2) All Parties have the right to terminate this agreement, with or without cause. The
terminating party must give all other parties 30 days prior written notice thereof.
(3) Notice of termination, in writing, may be issued by the Police Chief or Superintendents
of the respective entities. If one or more schools terminate, each terminating school
shall remain liable for any unpaid monthly obligation incurred prior to or after the
termination through the end of that fiscal year for services rendered by the Town,
pursuant to this Agreement.
2.4 Indemnification /Hold Harmless None of the respective Parties, their respective Boards,
board members, Town Councils, council members, employees, officers, agents and assigns
shall be responsible for any damage or liability occurring by reason of anything done or
omitted to be done by other parties arising from this Agreement.
Each party to the agreement will hold all other parties harmless.
2.5 Reporting Requirements The Town will present an annual report to the Board of Trustees
of Los Gatos Union, the High School District, and Recreation by the end of the school year,
or as soon as possible following the school year. This report will inform the Boards about
services provided to Los Gatos Union, the High School District, and Recreation throughout
the year, both on site at the elementary and middle school and at Los Gatos High School
and in the neighboring community. This report will be presented by the Chief of Police or
Designee and the School Resource Officers.
2.6 Entire Agreement This Agreement represents the entire agreement between Los Gatos
Union, the High School District, Recreation, and Town. All prior or contemporaneous oral
or written agreements by and between the parties and their agents and representatives with
respect to the matters in the Agreement are revoked and extinguished by this Agreement.
2.7 Notices Any notices required pursuant to this Agreement shall be deemed to be properly
given and mailed postage prepaid and addressed to:
TOWN OF LOS GATOS
Matt Frisby, Chief of Police
110 E Main Street
Los Gatos, CA 95030
LOS GATOS- SARATOGA UNION HIGH SCHOOL DISTRICT
Bob Mistele, Superintendent
17421 Farley Road West
Los Gatos, CA 95030
LOS GATOS UNION SCHOOL DISTRICT
Diana Abbati, Superintendent
17010 Roberts Road
Los Gatos, CA 95032
LGS RECREATION
Stephen Ma, Director
123 E Main Street
Los Gatos, CA 95030
IN WITNESS WHEREOF, the Town, High School District, Los Gatos Union, and Recreation have
executed this executed this Agreement.
Town of Los Gatos by:
Greg Larson, Town Manager
Recommended by:
Matt Frisby, Chief of Police
Approved as to Form:
Robert Schultz, Town Atto y
Los Gatos - Saratoga High School District by:
Bob Mistele, Superintendent
Los Gatos Union School District by:
Diana Abbati, Superintendent
LGS Recreation by:
Stephen Ma, Director
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