PPW Job #13-23 Curb, Gutter, Sidewalk Replacementwx MEETING DATE: 09/02/14
ITEM NO: Q
s e i e COUNCIL AGENDA REPORT CC��
DATE: AUGUST 21, 2014
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER,��
SUBJECT: PPW JOB NO. 13 -23 – FY 2013/14 CURB GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411- 813 -9921
A. APPROVE PAYMENT IN THE AMOUNT OF $4,273 IN EXCESS OF THE
AGREEMENT AND CONTINGENCY AMOUNT FOR ADDITIONAL
PROJECT EXPENSES.
B. AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE
OF ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE
WORK OF BEARDEN CONSTRUCTION CO., INC. DBA: CB
CONCRETE CONSTRUCTION, INC. AND AUTHORIZE RECORDING
BY THE CLERK ADMINISTRATOR.
RECOMMENDATION:
1. Approve payment in the amount of $4,273 in excess of the agreement and contingency
amount for additional project expenses.
2. Authorize the Town Manager to execute a Certificate of Acceptance and Notice of
Completion accepting the work of Bearden Construction Co., Inc. DBA: CB Concrete
Construction, Inc. and authorize recording by the Clerk Administrator.
BACKGROUND:
The Town's adopted five year Capital Improvement Program (CIP) Budget designates funding
for curb, gutter, and sidewalk replacement projects. The project included repairing and replacing
damaged curb, gutter, and sidewalk throughout the Town, including tree root pruning when
necessary to mitigate future damage.
DISCUSSION:
On September 6, 2013, the Town Council awarded the contract to Bearden Construction Co.
Inc., DBA: CB Concrete Construction, Inc. The total approved contract amount for this project
was $243,774, plus a $25,000 contingency for future change orders.
PREPARED BY: MATT MORLEY —��a —
Director of Parks and Public Works
Reviewed by: Assistant Town Manager Town Attorney
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 13 -23 — FY 2013/14 CURB, GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411 - 813 -9921
AUGUST 21, 2014
DISCUSSION (cont'd):
Additional project funds of $4,273 above the original contract award and change order value are
needed due to an unanticipated increase in the amount of deteriorated concrete sidewalk sections.
The work has been satisfactorily completed by the vendor for this project and staff recommends
acceptance.
Five percent of the faithful performance bond will remain in effect for a period of two years as
guarantee for any needed repair or replacement caused by defective materials and workmanship.
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of Bearden Construction Co., Inc.
DBA: CB Concrete Construction, Inc. and authorize recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
This project was completed within the Council approved budget, as demonstrated in the fiscal
table below.
CURB, GUTTER AND SIDEWALK REPLACEMENT
.,, PROJECT 411-813-9921
Available
Expended/
_ Budget
Encumbered
- Funding
To Date
$ 354,607
S 273.047
Available
Balance
S 81,560
TOTALS _ $ 354,607 $ 273,047 S 81,560
TOTAL EXPENDITURES BY CATEGORY:
:Advertising _._....._ _._.... $ 1,047
Blueprint & Copy 384
Construction 271,616
TOTALS $ 273,047