PPW Job No. 12-04 Winchester Blvd/Knowles Ave Intersection ImprovementsMEETING DATE: 08/19/14
ITEM NO:
`os Qeto�, COUNCIL AGENDA REPORT
DATE: AUGUST 4, 2014
TO: MAYOR AND TOWN COUNCIL
FROM: GREG CARSON, TOWN MANAGER
A �, I -
SUBJECT: PPW JOB NO. 12 -04 — WINCHESTER BOULEVARD /KNOWLES AVENUE
INTERSECTION IMPROVEMENT PROJECT 813 -0204
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK
OF DURAN & VENABLES INC. AND AUTHORIZE RECORDING BY THE
CLERK ADMINISTRATOR.
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
accepting the work of Duran and Venables, Inc. and authorize recording by the Clerk
Administrator.
BACKGROUND:
The Town's adopted five year Capital Improvement Program (CIP) Budget designates funding
for infrastructure construction projects. This project included construction of a right turning lane
on the south side of Knowles Avenue from Capri Drive to Winchester Boulevard, relocation of
the traffic control system cabinet and hardware to the north side of the intersection,
reconstruction of sidewalks and ramps on Knowles Avenue, modification of the traffic signal
system at Knowles Avenue intersection with Winchester Boulevard and Capri Drive, and storm
drain improvements to address the chronic flooding problems at this intersection.
DISCUSSION:
On May 5, 2013, the Town Council awarded the contract to Duran and Venables, Inc. The total
approved contract amount for this project was $403,759, plus a $40,000 contingency for fixture
change orders. The contactor has satisfactorily completed the project and PPW recommends
acceptance.
PREPARED BY: MATT MORLEY
Director of Parks �nd Pubhc Worl �
Reviewed b .. P
y:�' Assistant Town Manager Town Attomey &inance
PAGE 2
AUGUST 4, 2014
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 12 -04 — WINCHESTER BOULEVARD /KNOWLES AVENUE
INTERSECTION IMPROVEMENT PROJECT 813 -0204
DISCUSSION (cont'd):
Five percent of the faithful performance bond will remain in effect for a period of two years as
guarantee for any needed repair and /or replacement caused by defective materials and
workmanship.
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of Duran and Venables, Inc. and
authorize recording by the Clerk Administrator,
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301 c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
This project was completed within the Council approved budget, as demonstrated in the fiscal
table below.
Available Expended/
.._ _.. _ Budget Encumbered
FY2013/14 Fiscal Impact Funding To Date
471 -813 -0204 $ 492,022 $ 423,563
TOTALS $ 492,022 $ 423,563
� ommumcaiions.. - $ 975
TOTALS
$ 423,563