Old Library Re-Use Project 821-2105°w" F MEETING DATE: 08/19/14
ITEM NO: i_
COUNCIL AGENDA REPORT lD
!pS CASES
DATE: AUGUST 4, 2014, 2014
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER "�
SUBJECT: OLD LIBRARY RE -USE PROJECT 821 -2105
APPROVE PLANS AND SPECIFICATIONS FOR THE OLD LIBRARY REUSE
PROJECT AND AUTHORIZE STAFF TO ADVERTISE THE PROJECT FOR
BID.
RECOMMENDATION:
Approve plans and specifications for the Old Library Re -use and authorize staff to advertise the
project for bid.
BACKGROUND:
The Town's adopted FY 2014/15- 2018/19 Capital Improvement Program (CIP) Budget
designates funding for infrastructure construction projects. This is consistent with the Town's
goals to improve public safety and to improve the quality of Town parks, streets, and facilities.
The old library portion of the Civic Center was constructed over 50 years ago and there have
been no major infrastructure improvements to this building since the original construction. The
space was vacated following construction of the new Library and has largely been unutilized
since. Town Council has previously approved the re -use of this facility by the Los Gatos
Museums and the Friends of the Library. Renovations to make the building code compliant are
necessary prior to the new tenants occupying this space.
DISCUSSION:
This project will perform building improvements to bring the space into compliance with current
codes and to upgrade the building systems supporting the space. Included in these improvements
is the installation of a new elevator for public use next to the stairs at the entrance. The HVAC
system will be replaced and the existing exposed duct system will be re- designed to facilitate the
new system and space needs. The restrooms will be reconstructed and made ADA compliant and
the downstairs lighting will be reset in order to reduce the number of fixtures needed to light the
space adequately. And finally, office space and a shared use conference room, both for Town
employee use, will be added downstairs with access from the Town occupied portion of the
building.
PREPARED BY: MATT MORLEY —)gol�
Director of Parks and Publi Works
Reviewed by: Assistant Town Manager Town Attorney l C�Finance W
PAGE 2
AUGUST 4, 2014
MAYOR AND TOWN COUNCIL
SUBJECT: OLD LIBRARY RE -USE PROJECT 821 -2105
DISCUSSION (cont'd
The Museums and the Friends of the Library will provide financing for and project management
of additional tenant improvements to the space to complete the build -out specific to the needs of
the respective tenants.
Plans and Specifications for this project are complete and available for review in the Clerk
Department on the Friday before the Town Council meeting. If the Town Council approves this
project, the project will be advertised for bid and a recommendation to award a construction
contract will be presented to the Town Council on or about October 7, 2014.
CONCLUSION
It is recommended that the Town Council approve the plans and specifications for the Old
Library Re -use Project and authorize staff to advertise the project for bid.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301a). A
Notice of Exemption will not be filed.
FISCAL IMPACT:
There are sufficient funds available for this project through the Town's adopted FY
2014/15- 2018/19 Capital Improvement Program Budget.