PPW Job 13-29 Guardrail ReplacementtowN of
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DATE:
TO:
FROM:
MEETING DATE: 06/16/14
ITEM NO: 11
COUNCIL AGENDA REPORT
JUNE 2, 2014
MAYOR AND TOWN COUNCIL
GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 13 -29 — GUARDRAIL REPLACEMENT PROJECT 411 -812-
0120
A. AUTHORIZE THE TOWN MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH MIDSTATE BARRIER, INC. IN
AN AMOUNT NOT TO EXCEED $120,455.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY IN AN AMOUNT
NOT TO EXCEED $12,046.
RECOMMENDATION:
1. Authorize the Town Manager to execute a construction contract with Midstate Barrier Inc. in
an amount not to exceed $120,455.
2. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $12,046.
BACKGROUND:
The Town's adopted FY 2013/14- 2017/18 Capital Improvement Program (CIP) Budget
designates funding for infrastructure construction projects. This is consistent with the Town's
goals to improve public safety and improve the quality of Town parks, streets, and facilities.
This project will install new standard guardrail in several sections of Hicks Road to address the
safety issues for vehicular traffic. Additionally, two sections of guardrail on Wood Road and
Foster Road will be replaced with new standard guardrail to address similar vehicle safety issues.
DISCUSSION:
On April 21, 2014, the Town Council approved plans and specifications for this project and
authorized staff to advertise the project for bids. On May 27, 2014, two (2) bids were received
for this project (Attachment 1).
PREPARED BY: MATT MORLEY � (
Director of Parks and Public Work
Reviewed by: Assistant Town Manager a&7own Attorney 4c.Finance
PAGE
JUNE 2, 2014
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 13 -29 — GUARDRAIL REPLACEMENT PROJECT 411- 812 -0120
DISCUSSION (cont'd):
Staff reviewed the bids received and has determined that Midstate Barrier is a responsible entity
and that its bid is responsive to the Town's formal bid process.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a construction
contract in an amount not to exceed $120,455. Additionally, due to the variables associated with
this particular type of construction and to address unforeseen circumstances during the course of
construction, staff further recommends that the Town Council authorize staff to execute future
change orders to the construction contract as necessary, in an amount not to exceed $12,046 for
work beyond that which is identified in the base bid.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301 c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
There are sufficient funds for this project as demonstrated in the table below.
r •t• i •a• rynn�
PROJECT 411 -812 -0120
Available
Expended/
Approved
Budget
Encumbered.
Contract
Available
FY 2013/14 Fiscal Lnpact Funding
To Date
Amount
Balance
411- 812 -0120 $ 230,000
$ 519
$ 132,501
$ 96,980
TOTALS $ 230,000
$ 519
$ 132,501
$ 96,980
TOTAL EXPENDT1 4m BY CATEGORY-
Construction $ 120,455
Contingency 12,046
TOTALS j $ 132,501
Attachment:
1. Bid Summary
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