Election ResoMEETING DATE: 06/02/14
ITEM NO: 3
cos c�z s COUNCIL AGENDA REPORT
DATE: MAY 22, 2014
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: A RESOLUTION OF THE TOWN OF LOS GATOS REQUESTING THAT THE
COUNTY OF SANTA CLARA BOARD OF SUPERVISORS CONSOLIDATE A
GENERAL MUNICIPAL ELECTION TO BE HELD NOVEMBER 4, 2014 WITH THE
STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT
TO SECTION 10403 OF THE ELECTIONS CODE AND AUTHORIZING OTHER
RELATED ACTIONS
RECOMMENDATION:
Adopt a resolution requesting that the County of Santa Clara Board of Supervisors consolidate a General
Municipal Election to be held on November 4, 2014, with the State -wide General Election to be held on
the same date, pursuant to Elections Code Section 10403, and authorizing other related actions.
Proposition 73, approved by the voters June 1988, prohibits public financing of candidates for elected
office in California. Specifically Government Code Section 85300 provides as follows:
"No public officer shall expend and no candidate shall accept any public
moneys for the purpose of seeking elective office."
Therefore, this resolution provides that each candidate is required to pay the actual costs of printing,
handling and translating the candidate's statement which is incurred by the Town, up to the maximum
allowed by the Elections Code. The resolution further directs that the Clerk Administrator is required to
provide written notice to such effect with each set of nomination papers issued. Per Registrar of Voters,
the estimated fee per candidate is $1,800.00. Of this amount $1,800.00 goes to the County Registrar of
Voters for the translation of the candidate's statement into six other languages and the printing of the
candidate's statement in the Registrar of Voter's choice of two languages.
PREPARED BY: SHELLEY NEIS
Clerk Administrator
Reviewed by: X-1(4 Assistant Town Manager Town Attorney Finance
NACLK\E1ections\2014 Election\Nov=bcr \Calling For Election.Doc
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE TOWN OF
MAY 22, 2014 LOS GATOS ON NOVEMBER 4, 2014
DISCUSSION (continued)
Under Section 10228 of the Elections Code there is also a required filing fee of $25.00 which covers
some of the Town's costs for the processing of candidates' nomination papers.
The General Election calendar issued by the Registrar of Voters for the November 4, 2014, election is
included with this report as Attachment 2.
FISCAL IMPACT:
The total cost of the November 2012 General Election was $34,432.00. The FY 2014 -15 Budget
includes the $54,000.00 estimated for the November 2014 General Election. The fees charged to the
candidates will offset some of the costs of the services rendered for filing and printing candidate
statements and the translation and printing charges for the 200 word candidate statements.
ENVIRONMENTAL ASSESSMENT:
Is not a project defined under CEQA, and no further action is required.
Attachments:
1. Resolution ordering consolidation of elections
2. November 4, 2014 General Election Calendar
RESOLUTION 2014-
RESOLUTION OF THE TOWN OF LOS GATOS
APPOINTING THE CLERK ADMINISTRATOR AS THE TOWN'S ELECTION OFFICIAL
AND ORDERING AND CALLING A GENERAL MUNICIPAL ELECTION
TO BE HELD IN THE TOWN OF LOS GATOS ON NOVEMBER 4,2014;
REQUESTING SANTA CLARA COUNTY BOARD OF SUPERVISORS TO AUTHORIZE
REGISTRAR OF VOTERS TO PROVIDE ELECTION SERVICES; REQUESTING
CONSOLIDATION OF GENERAL STATE ELECTION WITH LOS GATOS MUNICIPAL
ELECTION AND SPECIFYING CERTAIN PROCEDURES FOR THE CONSOLIDATED
ELECTION; DETERMINING TO LEVY THE COST OF CANDIDATES' STATEMENTS;
REQUIRING PAYMENT OF CANDIDATES' FILING FEES; AND PROVIDING FOR GIVING
NOTICE OF ELECTION FOR THE PURPOSE OF ELECTING THREE COUNCIL MEMBERS
WHEREAS, the Los Gatos Town Council does hereby appoint and declare that the Clerk
Administrator shall act as the Elections Officer for the Town of Los Gatos; and,
WHEREAS, Los Gatos Town Code Section 2.30.010 provides that the general municipal
election for the Town of Los Gatos shall be held on the day of the state wide general election;
WHEREAS, pursuant to Part 3 of Division 10 of the California Elections Code, a general
municipal election may be consolidated with a statewide election; and
WHEREAS, a statewide election will be held on November 4, 2014;
NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Los Gatos:
1. A general municipal election hereby is called to be held in and for the Town of Los Gatos
on Tuesday, November 4, 2014, to elect three (3) Council Members, each for a full term of four (4)
years.
2. Pursuant to Elections Code Section 10002, the Town Council hereby requests the Board
of Supervisors of the County of Santa Clara to make available the services of the Registrar of Voters for
the purpose of performing the usual services necessary in the conduct of the consolidated general
municipal election, including the provisions of election supplies and voters' pamphlets; and that upon
approval of such requests, the Registrar of Voters of the County of Santa Clara shall be reimbursed for
all costs incurred by said services.
3. Pursuant to Elections Code commencing with Section 10400, the Town Council hereby
requests the Board of Supervisors of the County of Santa Clara to order the consolidation of the general
municipal election to be conducted within the boundaries of the Town of Los Gatos on November 4,
2014, with respect to which the Board of Supervisors of the County of Santa Clara has the power to
order a consolidation. The Town Council further consents to and orders the consolidation of the general
municipal election hereby called with the statewide general election. Upon consolidation, the
consolidated election shall be held and conducted, election officers appointed, voting precincts
designated, ballots printed, polls opened at 7:00 a.m. and closed at 8:00 p.m., ballots counted and
Page 1 of 2
ATTACHMENT
returned, returns canvassed, and all other proceedings in connection with the election shall be regulated
and done by the Registrar of Voters of the County of Santa Clara in accordance with the provisions of
law regulating the elections so consolidated.
4. The Clerk Administrator is hereby authorized and directed to publish a notice of the
general municipal election within the time and in the manner specified in the Elections Code Section
12110. The Clerk Administrator is further authorized and directed to do all other things required by law
to hold the general municipal election above provided.
5. Pursuant to Section 13307 of the Elections Code, the Town Council hereby determines to
levy against each candidate availing himself or herself of the service of including a candidate's statement
not to exceed two hundred (200) words in length in the voter's pamphlet, the actual costs of printing,
handling and translating the candidate statement, incurred by the Town of Los Gatos. The Clerk
Administrator shall provide written notice to such effect with each set of nomination papers issued and
shall require payment of the estimated cost at the time the candidate statement is filed.
6. Pursuant to Section 10228 of the Elections Code, and Town Code Section 2.30.011, each
candidate shall pay a filing fee in the amount of twenty five dollars ($25.00), which amount the Town
Council hereby determines to be the amount which is proportionate to the costs of processing a
candidate's nomination papers by the Town of Los Gatos. The Clerk Administrator shall provide written
notice to such effect with each set of nomination papers issued.
7. The Clerk Administrator is hereby authorized and directed to certify to the adoption of
this resolution and to transmit a certified copy to the Board of Supervisors of the County of Santa Clara
and to the Registrar of Voters of the County of Santa Clara.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos
this 2nd day of June, 2014 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSTAINED:
ABSENT:
SIGNED:
ATTEST:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
Page 2 of 2
Abbreviated Gubernatorial General Election Calendar
November 4, 2014
Town of Los Gatos
DATES
ACTIVITIES /DOCUMENTS
July 2, 2014
DUE DATE FOR RESOLUTIONS FOR GOVERNING BOARD ELECTIONS TO
SANTA CLARA COUNTY REGISTRAR OF VOTERS (ROV)
Staff report to Council calling election June 2 or June 16
July 14, 2014
NOMINATION PERIOD OPENS
First day candidates may meet with Town Elections Official to pick up
nomination documents. It is recommended that candidates make an
appointment to pull nomination documents prior to July 14. The Elections Official
will begin meeting with candidates on July 14 by appointment only.
August 6 through
CONTRIBUTION /INDEPENDENT EXPENDITURES
November 3, 2014
Sums over $1000 to /from a single source must be reported within 24 hours.
The Independent Expenditure report is required only for committees (not
candidate committees) that make independent expenditures totaling $1,000 or
more to support or oppose a single candidate or a single ballot measure. Visit
the Fair Political Practices Commission's (FPPC) website at www.fppc.ca.aov
for more information.
August 8, 2014
NOMINATION PERIOD CLOSES
Deadline to file (in the Office of the Registrar of Voters only) all required
nomination documents.
WITHDRAWAL OF CANDIDATE
No candidate shall withdraw after this date for offices which do not have an
extension period.
DUE DATE FOR MEASURE RESOLUTIONS AND TAX RATE STATEMENTS
Last day for jurisdictions to file a resolution calling for a measure election, and if
applicable, tax rate statements.
August 9 through
EXTENSION PERIOD *
August 13, 2014
If an incumbent fails to file a Declaration of Candidacy by August 8th for his or
her office, there will be a 5- calendar -day extension during which any candidate,
NOTE:
other than the incumbent, may file or withdraw from said office.
Extension period
applies to this election
for the Town of
Los Gatos.
August 12, 2014
DUE DATE FOR ARGUMENTS
Deadline set by the Registrar of Voters for submitting arguments in favor of and
against a measure.
ATTACHMENT 2
Abbreviated Gubernatorial General Election Calendar
November 4, 2014
Town of Los Gatos
DATES
ACTIVITIES /DOCUMENTS
August 14, 2014
RANDOMIZED ALPHABET DRAWING
This day the Secretary of State and the local elections official will conduct a
drawing of letters of the alphabet to determine the order in which candidates
appear on the ballot.
August 19, 2014
DUE DATE FOR REBUTTALS AND IMPARTIAL ANALYSES
Deadline set by the Registrar of Voters for submitting rebuttals to arguments in
favor of and against and the impartial analysis.
September 8 through
WRITE -IN CANDIDACY OPENS AND CLOSES
October 21, 2014
Time frame for write -in candidates to obtain and file nomination documents in
the Office of the Registrar of Voters.
October 6, 2014 * **
F.P.P.C. 1s' PRE - ELECTION STATEMENT DUE
Deadline for financial disclosure report Form 460 covering the period of 7- 1 -14 **
to 9- 30 -14.
October 6, 2014
FIRST DAY FOR MAILING OF VOTE BY MAIL BALLOTS
First day of mailing of Vote by Mail ballots.
October 20, 2014
LAST DAY TO REGISTER TO VOTE FOR NOVEMBER ELECTION
Deadline to register to be eligible to vote in the November 6, 2014 election.
October 23, 2014
F.P.P.C. 2nd PRE - ELECTION STATEMENT DUE
Deadline for financial disclosure report Form 460 covering the period of 10 -1 -14
to 10- 18 -14..
October 28, 2014
LAST DAY TO REQUEST VOTE BY MAIL BALLOT BY MAIL
Deadline to submit a request for a Vote by Mail ballot to be mailed to voter.
NOVEMBER 4, 2014
ELECTION DAY
Polls are open from 7:00 a.m. to 8:00 p.m.
December 2, 2014
OFFICIAL CANVASS OF VOTE
Registrar of Voters to certify election results by December 2, 2014.
* The legal 10- calendar -day public examination period in which a writ of mandate may be sought begins
immediately following the filing deadline for submission of those documents. The writ of mandate
request shall be filed no later than the end of the 10- calendar -day public examination period.
** The period covered by any statement begins on the day after the closing date of the last statement
filed, OR January 1", if no previous statement has been filed.
* ** Due to weekend.