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Budget PresentationSmall Town Service ~ Community Stewardship ~ Future Focus Small Town Service ~ Community Stewardship ~ Future Focus Budget Presentation 2014 -15 Operating Budget 2014 -19 Capital Improvement Program May 19, 2014 Small Town Service ~ Community Stewardship ~ Future Focus Presentation Outline Introduction Town Manager Budget Overview Finance Director Departmental Highlights Finance & Budget Manager Council Direction Town Manager CIP Highlights Parks & Public Works Director Public Comment Council Discussion & Direction Small Town Service ~ Community Stewardship ~ Future Focus Budget Outlook •Renewed economic growth •Increased revenues •Rising CalPERS and health care costs •Focus on maintaining front line services –Strategic re -organizations –Allocation of limited available resources Small Town Service ~ Community Stewardship ~ Future Focus FY 2014/15 Budget Development •FY 2014/15 Budget Projections –May, 2010 $1.8 million gap –May, 2011 $1.3 million gap –May, 2012 $0.8 million gap –May, 2013 $0.7 million gap –Nov., 2013 $0.5 million available •Proposed Budget Development Strategy 1.Department reorganizations in Police, Community Development and Town Manager’s Office to meet service priorities 2.Limited one -time funds for special needs or projects 3.$500,000 in additions prioritized by Department Directors Small Town Service ~ Community Stewardship ~ Future Focus Balanced Budget Overview GENERAL FUND SOURCES General Fund Operating Revenues Sales & Use Tax $8.3 Property Taxes 8.2 Licenses & Permits 3.0 Charge for Services 2.5 All Others 14.1 Fund Balance (for designated uses)7.0 TOTAL SOURCE $43.1 GENERAL FUND USES General Fund Operating Expenditures $36.1 Transfers (for designated uses)7.0 Contingent Transfers - TOTAL USE $43.1 FY 2014/15 PROPOSED BUDGET ($ Millions) Small Town Service ~ Community Stewardship ~ Future Focus Updated 5 -Year Forecast Assumptions -Economically sensitive r evenues i ncreasing -Rising pension and health costs projected -No furloughs -First salary i ncreases for non -sworn s taff Future Challenges -Up to $0.5 m in potential future adjustments -Revenue e stimates are c onservative -Benefit rate estimates are conservative Small Town Service ~ Community Stewardship ~ Future Focus Departmental Highlights Administrative Services (pg. D -21) Assistant Town Manger consolidated with CDD Director Vacant 0.5 FTE increased to full -time Communications Coordinator Human Resource Specialist increased to full -time Two 0.5 FTE positions consolidated into Clerk Administrator Economic Vitality Increased by 5 hours per week Small Town Service ~ Community Stewardship ~ Future Focus Departmental Highlights (cont.) Community Development Department (pg. D -73) CDD Director consolidated with ATM Full -time Assistant Planner Part -time Planning Technician increased to Full -Time Limited one -year Planning Technician Full -time Code Compliance Officer Small Town Service ~ Community Stewardship ~ Future Focus Departmental Highlights (cont.) Police (pg. D -109 ) Administrative reorganization Multi -position reorganization resulting in no net cost 1 Manager, 2 CSO’s and 2 half -time positions reclassified Records & Evidence Manager Evidence and Administrative Records Specialists Administrative Analyst for budget and performance tracking Staffing Augmentations One -time funds for a Patrol Officer hire ahead position One permanent Officer p osition $60,000 in one -time temporary employee funding $53,000 in operational cost reductions Small Town Service ~ Community Stewardship ~ Future Focus Departmental Highlights (cont.) Parks & Public Works (PPW ) (pg. D -159) Environmental Services Coord . increased to full -time Additional one -time temporary hours $80,000 one -time settlement funds dedicated to increased Downtown maintenance & beautification Library (pg. 237) Library Assistant increased to full -time Librarian Restoration of the collections b udget Small Town Service ~ Community Stewardship ~ Future Focus Departmental Highlights (cont.) Town -Wide •Overall increase in revenues •Elimination of unpaid furloughs •Salary adjustments –First increase (2%) for non -sworn staff since 2009 –First increase (2%) for management staff since 2007 –No increase budgeted for sworn positions Small Town Service ~ Community Stewardship ~ Future Focus Reserves Remain Strong Designated Reserves Budget Stabilization Reserve*$6.4 $6.4 Catastrophic Reserve*4.5 4.5 Capital/ Special Projects 10.5 3.8 Unallocated Reserves 1.4 1.4 Year End Savings/Budget Amendments 0.5 0.5 Open Space Reserve 0.6 0.6 Actuarial 0.4 0.4 Vasona Land Sale 0.4 0.1 Special Studies/Incentives 0.5 0 - 0.5 Productivity 0.1 0.1 Total Designated Reserves $25.3 $18.3 *12.5% Policy Amount = $4.5m (adopted budget less transfers out x 12.5%) Estimated June 30, 2015 ( $ Millions) Estimated June 30, 2014 ( $ Millions) Small Town Service ~ Community Stewardship ~ Future Focus Use of Prior Reserve ($490 k) School Area Traffic Study & Improvements ($100 k) Mimic other municipal -school traffic partnerships Contingent on school participation and funding? Increased after -hours code enforcement ($100 k) Half -time Police CSO for noise and public nuisances Half -time CDD CCO for planning, CUP and building violations Affordable housing funding requests ($290 k) One -time funding allocation ($237,000 to $578,000) Unbudgeted ongoing funding request ($80,000 one -time) Silicon Valley Housing Trust grant ($100,000 from BMP fund) Small Town Service ~ Community Stewardship ~ Future Focus Partner Agency Support •Human Services Grants $ 92 k •Arts Program Grants $ 20 k •Special Events $ 30 k •In -kind Public Facilities –Museums of Los Gatos $158 k –Recreation Department $397 k •Redevelopment Dissolution –Ongoing funding $2.2 M –One time funding $12 M Small Town Service ~ Community Stewardship ~ Future Focus Code Enforcement Options 1.Pilot real -time exterior noise monitoring 2.Proactive enforcement of signs and seating 3.Proactive annual C.U.P enforcement 4.Distributed noise monitoring tools 5.Work with state on alcohol service restrictions 6.Increased Code Compliance Standards a.95% resolved within 60 days b.Use fines and revocation hearings as needed Small Town Service ~ Community Stewardship ~ Future Focus Proposed FY 2014 – 2019 CIP CIP Development Process -Council’s Strategic Goals and Capital Project Priorities -Review current and scheduled projects -Match priorities to available resources -Planning Commission review Proposed 5 Year CIP totals $24.3m -Proposed FY 14/15 CIP totals $15.3 m -$7.4 m in carry -forward funds -$7.9 m in new or expanded projects Small Town Service ~ Community Stewardship ~ Future Focus Specific Capital Projects Streets Projects -Almond Grove Street Rehabilitation -Pilot “Complete Streets” Project -Winchester & Lark Intersection improvements Parks -Plaza Park Improvements -Park Rehabilitation at Bachman Park -Connector between Highway 9 & Los Gatos Creek Trail Public Facilities -Completion of the Old Library Re -Use project -Police and PPW Regional Communications Small Town Service ~ Community Stewardship ~ Future Focus Recommended Actions Public Comment Council Discussion Council Direction and Action -Consider the FY 2014/15 Proposed Operating Budget -Consider the FY 2014 -19 Proposed CIP -Provide direction on the following: -One time funding additions -Code Enforcement options -Other Council requests Small Town Service ~ Community Stewardship ~ Future Focus Thank You Small Town Service ~ Community Stewardship ~ Future Focus 2014 -16 Strategic Goals General Plan Implementation: Revise the grading policy (General Plan Action CD-15.2) and adopt grading ordinance Update the Town website to provide timely, easy to access and important information for the public.Consider employee benefit cost containment and service impact fees Undertake Phase I of project to improve condition of streets in the Almond Grove district Partner with the Veterans Committee to develop a Veterans Memorial in Los Gatos Implement migration to regional communications and interoperability Consider regulating polystyrene, and leaf blowers Adopt the use of tools to increase communication with the public including social media and citizen engagement technology.Review and revise Town policy related to the service of alcohol & entertainment Explore and present funding mechanisms to provide ongoing funding for street maintenance Develop plan to enhance the aesthetics and use of the Civic Center as a community resource In conjunction with County Fire, implement evacuation plans for areas subject to flooding and fires Complete Specific Plan and EIR for the North 40 Develop public CUP database and monitoring program Facilitate privately-led effort to address options for Downtown parking supply Update Heritage Tree definition and 25% trim regulations in Tree Ordinance Develop a strategic plan for the new library Conduct mid-contract review and update of contract with Monte Sereno for police services to reflect needs and resources Update the Housing Element per State law Develop technology priorities plan and implement digital Council packet process Develop a policy to ensure the continued diversity of independent and national businesses in the downtown Develop implementation plan for "Complete Streets Policy" that supports a balanced, multimodal transportation network Review senior services needs assessment information gathered by the Community and Senior Services Commission Increase installation and use of traffic speed monitoring signs to improve traffic safety Review policies and practices related to Community Benefit and Planned Developments Consider the sale or lease of town properties to create one-time or ongoing funding Increase the availability of electric vehicle charging stations to meet the growing demand.Expand community partnerships for crime prevention and response Amend zoning ordinance for Home Occupation Permits Engage with schools to explore options to address traffic & parking issues Review role of Consulting Architect Increase regulation of on-street vehicular sales & advertising Police Library Parks & Trails Streets & Parking Youth & Senior Services Ongoing Core Services (representing roughly 80% of Town resources) Economic Vitality Planning & Building Arts & Special Events Environmental Services Emergency Preparedness 2014 – 2016 Strategic Goals