11 - Infrastructure ProjectsP UBLIC F ACILITIES D IRECTORY PROPOSED E -1 T OWN I NFRASTRUCTURE P ROJECT D IRECTORY 2002 Town Beautification E - 6 2105 Old Library Re -use Project E - 8 2103 HVAC Upgrades – Old Library E - 10 23 02 PPW Administration Building Improvements E - 12 2303 Building Replacement at Corporation Yard E - 14 2006 Town Digital Aerial Photograph / Topographic Map E - 16 2108 Civic Center Building Noise Reduction E – 18 2110 Civic Center Building Energy Efficiency Measures E – 20 2304 Fuel System Enhancements E – 22 2109 Former Library Building Roof Improvements E - 24 E QUIPMENT P ROJECT D IRECTORY 6101 Information System Upgrade E – 30 6001 Audio / Video System Upgrade E – 32 6202 Town -Wide Document Imaging Project E – 34 6302 Tiburon CAD/RMS Upgrade E – 3 6 6401 CarteGraph System Upgrades E – 3 8 2305 Engineering Document Archiving E – 40 2306 Police Interoperability Radio Project E – 42 2402 PPW Interoperability Radio Project E – 44
PROPOSED P UBLIC F ACILITIES P ROGRAM E - 2
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 3 LOS GATOS-SARATOGA RD LOS GATOS BLVD E MAIN ST HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RD SHANNON RD LARK AV LOS GATOS-ALMADEN RD UNIVERSITY AV WEDGEWOOD KNOWLES A AND F ARE TOWN-WIDE PROJECTS B, C, G,H, J D, E,I PROJECT LOCATIONS A Town Beautification B Old Library Re -use Project C H VAC Upgrades – Old Library D PPW Administration Building Improvements E Building Replacement at Corporation Yard F Town Digital Aerial Photograph / Topographic Map G Civic Center Building Noise Reduction H Civic Center Building Energy Efficiency Measu res I Fuel System Enhancements J Former Library Building Roof Improvements
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 4 P ROGRAM S ECTION D IRECTORY P AGE 2002 Town Beautification E - 6 2105 Old Library Re -use Project E - 8 2103 HVAC Upgrades – Old Library E - 10 2 302 PPW Administration Building Improvements E - 12 2303 Building Replacement at Corporation Yard E - 14 2006 Town Digital Aerial Photograph / Topographic Map E - 16 2108 Civic Center Building Noise Reduction E – 18 2110 Civic Center Building Energy Efficiency Measures E – 20 2304 F uel System Enhancements E – 22 2109 Former Library Building Roof Improvements E - 24
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 5 The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or improve the Town’s public buildings and structure s to keep them in a clean, safe, and functional condition. Town -owned buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building , Corporation Yard and associated structures, and the following buildings leased to o ther agencies: Tait and Forbes Mill Museums, the Los Gatos -Saratoga Community Education and Recreation headquarters building , and the Adult Recreation Center (formerly the Neighborhood Center ). Town Infrastructure and Facilities Projects are prioritiz ed in consideration of the user needs, f ederal and s tate mandates, f ederal and s tate grant restrictions, and local community standards. The Community Development Department assumes responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The Parks & Public Works Department assumes responsibility for project design, planning , and construction . This section contains annual ongoing improvement projects as well as identified one -time projects. O ne -time infrastructure and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources, project costs, and community needs. Los Gatos does not have a designated funding source for repairing, mai ntaining, and improving the Town’s public facilities; however , grants, CDBG funds, and donations are pursued and utilized when available. T OWN I NFRASTRUCTURE & F ACILITIES P ROJECTS S UMMARY Carryforward Projects 2002 Town Beautification Projects 87,593 10,160 - - - - 97,753 2105 Old Library Re-use Project 36,400 500,000 - - - - 536,400 2103 HVAC Upgrades - Old Library 179,505 200,000 - - - - 379,505 2006 Town Digital Aerial Photo/Topographic Map - 130,000 - - - - 130,000 2302 Building Replacement at Corporation Yard - 20,000 200,000 - - - 220,000 2303 PPW Administration Building Improvements - 50,000 - - - - 50,000 - New Projects 2108 Civic Center Improvement ( Noise Isulation)- 25,000 - - - - 25,000 2109 Former Library Roof Improvements - - 90,000 - - - 90,000 2304 Fuel System Enhancement - - 75,000 - - - 75,000 2110 Civic Center Energy Assessment - 25,000 - - - - 25,000 Total Infrastructure / Facility Projects 303,497 960,160 365,000 - - - 1,628,657 2013/14 Budget & Carryfwd*2015/16 Budget Expended Through 2013/14 Total Budgeted 2017/18 Budget 2018/19 Budget 2016/17 Budget Total FY 2013/14 Carryforward $760,610 Unfunded Projects • D owntown gateways • Deferred maintenance at Town -owned, leased properties • Lighting system improvements throughout town • Deferred improvements to Town -owned properties
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 6 • • • • • TOWN -WIDE • • • • • Project N ame Town Beautification Projects Project N umber 821 -2002 Department Town Manager Project Manager Economic Vitality Coordinator : Monica Renn Description This project funds Town -wide beautification projects on an annual, as -needed basis. Location Project size and locations vary, depending upon the individual project. Project Background The Town Beautification Program was established to provide improvements to enhance the Town’s beauty, particularly along public streets, sidewalks, an d other Town property. Past projects include the banner program along major arterial roadways, including Los Gatos Boulevard, Lark Avenue, Blossom Hill Road, Highway 9, and North Santa Cruz Avenue; and upgrades to the Town green garbage receptacles (locat ed alongside Town roadways). Other projects include replacing the twinkle lights in downtown holiday trees, planting additional spring flower bulbs in downtown street medians, and upgrading landscape medians on Los Gatos Boulevard. Per the Council Strate gic Goals, the News rack Ordinance was amended to address safety and design concerns expressed by the general public and Central Business District (downtown) business owners. The amendments focus on existing news rack placement and design requirements for the Historic District, which is part of the Central Business District and replacement news racks tha t meet these amendments were installed in FY 2011/12. The remaining Downtown Beautification funds will be carried over to FY 201 4 /1 5 and may be combined with other funding sources to support future projects. In the meantime, the remaining funds will serve as contingency funds for general maintenance and equipment replacement of existing Downtown Beautification project components. Operating Budget Impact s Staff time for oversight of planned beautification projects is included in the FY 201 4 /1 5 O perating B udget on an ongoing basis.
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 7 Project Components & Estimated Timeline T o be determined Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR 87,593 - 10,160 - - - - 97,753 TOTAL SOURCE OF FUNDS 87,593 - 10,160 - - - - 97,753 Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 87,593 - 10,160 - - - - 97,753 TOTAL GFAR 87,593 - 10,160 - - - - 97,753 TOTAL USE OF FUNDS 87,593 - 10,160 - - - - 97,753 *Total FY 2012/13 Carryforward 10,160 $ TOWN BEAUTIFICATION PROJECTS Project 821-2002
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 8 Project N ame Old Library Re -use Project Project N umber 821 -2 105 Department Parks & Public Works Project Manager Facilities Manag er: Jim Harbin Description This project will renovate the old Library building by replacing the elevator, upgrading restroom s to meet ADA compliance, and other tenant improvements. Location This project is located at the old Library, which is at 110 Ea st Main Street . Project Background The old Library building was co nstructed nearly 50 years ago and t here have not been any major infrastructure improvements to this building since then. For the past few years , this building has been vacant after the con st ruction of the new Library. Town Council approved the use of this facility by the Los Gatos Museum and the Friends of the Library. R enovations to this building are needed prior to the new tenant s occupying this space so that the building can be in code c ompliance. This project will perform buil ding improvements that include r ep lacement of the elevator and renovations to the restroom facilities to meet current code requirements . Operating Budget Impacts This project will use staff time for construction in spection and management. The staff time for this project is included in the FY 201 4 /1 5 Operating Budget.
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 9 Project Components & Estimated Timeline S pring 201 4 Design Project design & development Summer 2014 Bidding Proce ss Project bidding & contract award Fall 2014 Construction Project construction Winter 2015 Completion Project completion Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR Transfer from Facilities - - 100,000 - - - - 100,000 GFAR 36,400 - 400,000 - - - - 436,400 TOTAL SOURCE OF FUNDS 36,400 - 500,000 - - - - 536,400 Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 36,400 - 500,000 - - - - 536,400 TOTAL GFAR 36,400 - 500,000 - - - - 536,400 TOTAL USE OF FUNDS 36,400 - 500,000 - - - - 536,400 *Total FY 2013/14 Carryforward 500,000 $ OLD LIBRARY RE-USE PROJECT Project 821-2105
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 10 Project N ame HVAC Upgrades –Old Library Project N umber 821 -2 103 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will renovate the old Library building by replacing the HVAC system . Location This project is located at the old Library, which is at 110 East Main Street. Project Background The old Library building was constructed nearly 50 years ago and there have not been any major infrastructure improvements to this bui lding since then. For the past few years, this building has been vacant after the construction of the new Library. The Town Council approved the use of this facility by the Los Gatos Museum and the Friends of the Library. Renovations to this building are needed prior to the new tenants occupying this space so that the building can be in code compliance. This project will replace the HVAC system in the building to address heating and cooling issues. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the FY 201 4 /1 5 Operating Budget.
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 11 Project Components & Estimated Timeline Spring 2014 Design Project design & development Summer 2014 Bidding Process Project bidding & contract award Fall 2014 Construction Project construction Winter 2015 Completion Project completion Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR Transfer from Facilities 179,505 - 200,000 - - - - 379,505 TOTAL SOURCE OF FUNDS 179,505 - 200,000 - - - - 379,505 Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses 179,505 - 200,000 - - - - 379,505 TOTAL GFAR 179,505 - 200,000 - - - - 379,505 TOTAL USE OF FUNDS 179,505 - 200,000 - - - - 379,505 *Total FY 2013/14 Carryforward 200,000 $ HVAC UPGRADES - OLD LIBRARY Project 821-2103
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 12 Project N ame PPW Administration Building Improvements Project N umber 821 -2303 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will improve the fr ont entrance of the Parks and Public Works (PPW) Administration Office to improve customer service workflow and delivery. Location This project is located at the PPW Administration Building, 41 Miles Avenue. Project Background The PPW Administration Bui lding is a converted house that was moved to the Corporation Yard over 20 years ago. Because this building used to be a former residence, the existing layout is not conducive for providing a customer service friendly work environment. Modifications will be made, specifically to the entrance and lobby areas so that customer workflow issues and customer delivery can be improved. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this p roject is included in the FY 2014/15 Operating Budget.
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 13 Project Components & Estimated Timeline Summer 2013 Design Project Development Fall 2013 Bid process Project bidding and contract award Winter 2013 Construction Project construction F all 2014 Completion Project completion Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR Transfer from Facilities - - 50,000 - - - - 50,000 TOTAL SOURCE OF FUNDS - - 50,000 - - - - 50,000 Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 50,000 - - - - 50,000 TOTAL GFAR - - 50,000 - - - - 50,000 TOTAL USE OF FUNDS - - 50,000 - - - - 50,000 *Total FY2013/14 Carryforward 50,000 $ PPW ADMINISTRATION BUILDING IMPROVEMENTS Project 821-2303
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 14 Project N ame Building Replacement at Corporation Yard Pro ject N umber 821 -2 302 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will replace an old building at the Parks and Public Works Department (PPW ) Corporation Yard that is used for office space and evidence storage. Location This project is located at the PPW Corporation Yard, which is located at 41 Miles Avenue. Project Background The maintenance lead staff has been using a small portable building located at the north side of the PPW Corporation Yard for their office facility. This building has deteriorated over the years and is becoming more difficult to maintain because of its aging infrastructure. The existing building has several problems including a leaky roof and windows , a poor heating a nd cooling (HVAC) system , and lack s a restroom facility in the building. This building is also used partially by the Police D epartment as their evidence storage facility. Evidence must be stored and kept at a certain room temperature, which requires an upd ated HVAC system. This project will replace th e existing building and configure an effective layout in the new building for both office and storage space uses. Operating Budget Impacts This project will use staff time for construction inspection and m anagement. The staff time for this project will be included in the FY 2014 /15 Operating Budget.
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 15 Project Components & Estimated Timeline Summer 2014 Design Project design & development Winter 2014 Bidding Process Project bidding & contract award Spring 2015 Construction Project construction Fall 2015 Completion Project completion Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR Transfer from Facilities - - 20,000 200,000 - - - 220,000 TOTAL SOURCE OF FUNDS - - 20,000 200,000 - - - 220,000 Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 20,000 200,000 - - - 220,000 TOTAL GFAR - - 20,000 200,000 - - - 220,000 TOTAL USE OF FUNDS - - 20,000 200,000 - - - 220,000 *Total FY 2013/14 Carryforward -$ BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 16 TOWN -W IDE Project N ame Town Digital Aerial Photograph/ Topographic Map Project N umber 821 -2006 Department Parks & Public Works Project Manager Town Engineer Description This project will obtain a new digital aerial photography and topography map for the Town. Location This project location is Town -wide. Project Background In 2002, the Town undertook a project to obtain accurate digital maps for the community. Since then, the Town has completed many development and improvement project s. It i s time to update the T own map to reflect these new projects so that is accurate . Various Town departments use these maps as a resource, such as staff from the Parks and Publ ic Works, Community Development, and Police Department . The Community Development Department , for example, uses this map when designing a new development project. The Parks and Public Works Department staff uses this map to determine property lines and infrastructure areas for construction projects. Police D epartment staff uses these m aps for visual access to sites and for other public safety needs. Operating Budget Impacts This project will use staff time for design and management. The staff time for this project will be included in the FY 2014/15 Operating Budget.
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 17 Project C omponents & Estimated Timeline Fall 2014 Design Project Development Winter 2014 Bid process Project bidding and contract award Summer 2015 Completion Project completion Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR - - 88,000 - - - - 88,000 TRAFFIC MITIGATION - - 42,000 - - - - 42,000 TOTAL SOURCE OF FUNDS - - 130,000 - - - - 130,000 Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - - - - - - - TOTAL GFAR - - - - - - - - TRAFFIC MITIGATION Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 130,000 - - - - 130,000 TOTAL TRAFFIC MITIGATION - - 130,000 - - - - 130,000 TOTAL USE OF FUNDS - - 130,000 - - - - 130,000 *Total FY 2013/14 Carryforward -$ TOWN DIGITAL AERIAL PHOTOGRAPH / TOPOGRAPHIC MAP Project 821-2006
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 18 Project N ame Civic Center Building Noise Reduction Project N umber 821 -2108 Department Parks & Public Works Project Manager Facilities Manager : Jim Harbin Description This p roject will address noise issues with the chiller by implementing sound reduction measures . Location The project is located at the Civic Center, which is at 110 East Main Street. Project Background The Civic Center houses several Town offices, including Community Development, Finance, Clerk, Police, Attorney, and the Council Chambers. The building was constructed nearly 50 years ago and the building systems and demands have change d over the years, out -living the architectural systems in place. The campus chiller is housed in the center of the campus mechanical area, and is adjacent to the prior mentioned Town departments located at the Civic Center , as well as Pageant Grounds , and the neighboring homes. Due to the age of the building , there is an enormous demand on the mechanical system to keep the interior office spaces comfortable. The chiller is very loud, and the sound resonates through out the building, as well as impacts the noise level in the neighborhood adjacent to Pageant Grounds. Operating Budge t Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2014/15 Operating Budget.
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 19 Project Components & Estimated Timeline Summer 2014 Desig n Project Development Summer 2014 Bid process Project bidding and contract award Fall 2014 Construction Project construction Fall 2014 Completion Project completion Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR - - 25,000 - - - - 25,000 TOTAL SOURCE OF FUNDS - - 25,000 - - - - 25,000 Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 25,000 - - - - 25,000 TOTAL GFAR - - 25,000 - - - - 25,000 TOTAL USE OF FUNDS - - 25,000 - - - - 25,000 *Total FY 2013/14 Carryforward -$ CIVIC CENTER IMPROVEMENT ( NOISE INSULATION)Project 821-2108
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 20 Project N ame Civic Center Building Energy Efficiency Measures Project N umber 821 -2110 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbi n Description This project will identify energy reduction measures to reduce overall utility costs. Location The project is located at the Civic Center, which is at 110 East Main Street. Project Background The Civic Center was designed and built about 50 years ago and lacks the energy efficient design needed to keep energy costs down. With single pane windows, insulation deficiencies, and mechanical system limitations, the need for system modifications to reduce energy waste is crucial to save operating costs. For example, since the current mechanical system cannot manage multiple zones and only operates either on or off, the system must run 24/7 to accommodate police operations in the Civic Center building, which is causing high energy costs. This p roject will study the overall mechanical system and identify a plan to allow operation of the system in separate zones, and control those zones separately as operating schedules dictate. This is expected to redu ce energy usage by at least 20% given the mec hanical equipment operation is the largest portion of the electricity and gas usage. These projects will be evaluated in relation to the ongoing savings they create and the ability to recover costs within a short payback period. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2014/15 Operating Budget.
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 21 Project Components & Estimated Timeline Summer 2014 Design Project Development Summer 2014 Bid process Project bidding and contract award Fall 2014 Construction Project construction Fall 2014 Completion Project completion Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR - - 25,000 - - - - 25,000 TOTAL SOURCE OF FUNDS - - 25,000 - - - - 25,000 Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - - - - - - Project Construction Expenses - - 25,000 - - - - 25,000 TOTAL GFAR - - - - - - 25,000 TOTAL USE OF FUNDS - - 25,000 - - - - 25,000 *Total FY 2013/14 Carryforward -$ CIVIC CENTER ENERGY ASSESSMENT 821-2110
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 22 Project N ame Fuel System Enhancements Project N umber 821 -2304 Department Parks & Public Works Project Manager Superintendent: Steve Reagan Description This project will en hance and replace the existing fuel system to a new modern system. Location This project is located at the Corporation Yard, 41 Miles Avenue. Project Background The existing fuel system technology in place is outdated and not efficient. Staff uses chip key technology to track user’s identification and mileage for each vehicle used manually . This has led to some issues with tracking and logging vehicle use data accurately . I f the data is not manually inputted properly, the data usage information is inco rrect. This data is used to track vehicle usage as well as fuel data use. The new technology system will automatically track this data via a transmittal device that is inside each vehicle. The data will be tracked and transmitted wirelessly. This data w ill be sent to a database system that staff can manage and administer electronically. This new fuel replacement system will minimize the number of data errors, and allow staff to better manage vehicle and fleet operations more efficiently. Operating Bud get Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2015/16 Operating Budget.
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 23 Project Components & Estimated Timeline Fall 2015 Design Proj ect Development Winter 2015 Bid process Project bidding and contract award Spring 2016 Construction Project construction Summer 2016 Completion Project completion Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR - - - 75,000 - - - 75,000 TOTAL SOURCE OF FUNDS - - - 75,000 - - - 75,000 Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - - - - - - Site Acquisition & Preparation - - - - - - - - Consultant Services - - - 75,000 - - - 75,000 Project Construction Expenses - - - - - - - - TOTAL GFAR - - - 75,000 - - - 75,000 TOTAL USE OF FUNDS - - - 75,000 - - - 75,000 *Total FY 2013/14 Carryforward -$ FUEL SYSTEM ENHANCEMENT 821-2304
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 24 Project N ame Former Library Building Roof Improvements Project N umber 821 -2109 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This pr oject will replace the roofing over the former library at the Civic Center. Location The project is located at the Civic Center, which is at 110 East Main Street. Project Background The Civic Center has undergone several significant repair projects in re cent years, including plaza deck repairs, HVAC modifications, and roofing projects in 2002 over the Town Manager’s Office and Police departments. For the past few years, the former library wing has been vacant. Currently, the wing is undergoing a reconfigu ration to house the Los Gatos Museum and the Friends of the Library. The roofing membrane over this s ection of the Civic Center is at least 25 years old and has reached the end of its serviceable life. This project will replace the roofing over the former library, thereby completing all roofing replacements at the Civic Center. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2014/15 Operating Budget.
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 25 Project Components & Estimated Timeline Summer 2014 Design Project Development Summer 2014 Bid process Project bidding and contract award Summer 2014 Construction Project construction Fall 2014 Completion Project completi on Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project SOURCE OF FUNDS & Carryfwd *GFAR - - - 90,000 - - - 90,000 TOTAL SOURCE OF FUNDS - - - 90,000 - - - 90,000 Prior Yrs Actuals 2013/14 Estimated 2014/15 Budget 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed 2018/19 Proposed Total Project USE OF FUNDS & Carryfwd *GFAR Salaries and Benefits - - - - - - - - Services/Supplies/Equipment - - - 90,000 - - - 90,000 Site Acquisition & Preparation - - - - - - - Consultant Services - - - - - - - Project Construction Expenses - - - - - - - - TOTAL GFAR - - - 90,000 - - - 90,000 TOTAL USE OF FUNDS - - - 90,000 - - - 90,000 *Total FY 2013/14 Carryforward -$ FORMER LIBRARY ROOF IMPROVEMENTS Project 821-2109
PROPOSED P UBLIC F ACILITIES P ROGRAM Town Infr astructure & Facilities Projects E - 26