10tpW N OF
ios �pSOS COUNCIL AGENDA REPORT
DATE: DECEMBER 12, 2013
MEETING DATE: 12 -16 -13
ITEM NO: 10
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: DISCUSS COUNCIL INTEREST IN MOVING REGULAR TOWN COUNCIL
MEETING DAYS FROM MONDAYS TO TUESDAYS
RECOMMENDATION:
Discuss Council interest in moving regular Town Council meeting days from Mondays to Tuesdays.
BACKGROUND:
Regular Town Council meetings are held on the first and third Mondays of the month, except when
these days fall on a holiday, at which time the meetings are held the following Tuesday. No regular
Council meetings are held in July, and only one regular Council meeting is held in January. Special
meetings are held on any day of the week, but are typically on the second, fourth or fifth Mondays of the
month.
The Mayor has requested that the Council discuss interest in moving regular Town Council meetings
from the first and third Mondays of the month to the first and third Tuesdays of the month.
DISCUSSION:
Attachment 1 is a survey of the meeting schedule for the other cities in Santa Clara County. Of the 15
cities, 10 hold their meetings on Tuesdays, three are on Mondays and two are on Wednesdays. The
Town has been holding Council meetings on Mondays as long as current staff can recall.
Staff can identify the following advantages and disadvantages to moving the meetings from Monday to
Tuesdays:
�L �
PREPARED BY: PAMELA JACOBS
ASSISTANT TOWN MANAGER
Reviewed by: Assistant Town Manager _ oj:� Town Attorney Finance
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: DISCUSS COUNCIL INTEREST IN MOVING REGULAR TOWN COUNCIL
MEETING DAYS FROM MONDAYS TO TUESDAYS
DECEMBER 12, 2013
Advantages
• If packet distribution continues to be the Thursday before Council meetings (which staff would
recommend), Council and the public would have one additional day to review the reports and
provide questions and comments.
• The additional day would be a weekday, rather than a weekend day, potentially reducing the
amount of weekend work required for Council, the public and staff.
• The additional day would afford staff more time to address Council and the public's questions
prior to the Council meetings.
• Monday holidays falling on the first or third Monday of the month would not necessitate a
change in the Council meeting date, unless the Council would prefer the meetings to be held on
the following Wednesday to allow one additional work day for review and response.
Disadvantages
• Several times a year, Council meetings and Planning Commission meetings fall in the same
week. This would result in occasional back -to -back Tuesday, Wednesday meetings for some
Community Development Department staff and the Town Attorney.
• Staff would have one less day between Council meetings to prepare staff reports for the
following meeting.
• The Tuesday meeting would be the same as the City of Monte Sereno, which may impact Police
Department staff who may need to attend both meetings on occasion.
CONCLUSION:
At the Mayor's request, the Town Council should discuss its interest in moving regular Council
meetings from the first and third Mondays of the month to the first and third Tuesdays of the month. If
Council would like to make this change, it could be made at either the beginning of the new fiscal year
in July 2014 or in January 2015. Staff would recommend if this change is made, that Council agenda
packets continue to be released on the Thursday prior to the Tuesday meetings. Special meetings could
continue to be scheduled on any day the Council is available.
ENVIRONMENTAL ASSESSMENT:
Is not a project defined under CEQA, and no further action is required
FISCAL IMPACT:
There is no fiscal impact associated with moving the day for Council meetings
Attachments:
1. Santa Clara County Cities'Council Meeting Day matrix
Santa Clara County Cities' Council Meeting Day
CITY
MEETING DAY
FREQUENCY
TIME
Campbell
Tuesday
1st and 3rd Tuesdays
7:30 p.m.
Cupertino
Tuesday
lstand 3rd Tuesdays
6:45 p.m.
Gilroy
Monday
1 st and 3rd Mondays
6:00 p.m.
Los Altos
Tuesday
2nd and 4th Tuesdays
7:00 p.m.
Los Altos Hills
Thursday
3rd Thursday
7:00 p.m.
Los Gatos
Monday
1 st and 3rd Mondays
7:00 p.m.
Milpitas
Tuesday
1 st and 3rd Tuesdays
7:00 p.m.
Monte Sereno
Tuesday
lstand 3rd Tuesdays
7:30 p.m.
Morgan Hill
1 st, 3rd, and 4th Wednesdays
7:00 .m.
Mountain View
2nd and 4th Tuesdays
6:30 p.m.
Pa lo Alto
Vesday
1 st three Mondays
7:00 p.m.
San Jose
Weekly, Tuesdays
1:30 p.m.
Santa Clara
Generally every other Tuesday
7:00 P.M.
Saratoga
Wednesday
lstand 3rd Wednesdays
7:00 p.m.
Sunnyvale
Tuesday
Generally twice per month
7:00 p.m.
Wednesdays - 2
Tuesdays - 10
Mondays - 3
SCCC Council Meeting Days, 12/11/2013 ATTACHMENT 1
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