4o"" o MEETING DATE: 12/02/13
ITEM NO:
COUNCIL AGENDA REPORT
DATE: NOVEMBER 19, 2013
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 13 -30 –TOWN PARK LIGHTING PROJECT 411 - 831 -4607
APPROVE PLANS AND SPECIFICATIONS FOR THE TOWN PARK
LIGHTING PROJECT AND AUTHORIZE STAFF TO ADVERTISE THE
PROJECT FOR BID.
RECOMMENDATION:
Approve plans and specifications for the Town Park Lighting project and authorize staff to
advertise the project for bid.
BACKGROUND:
The Town's adopted FY 2013/14- 2017/18 Capital Improvement Program (CIP) Budget
designates funding for infrastructure construction projects. This is consistent with the Town's
goals to improve public safety and improve the quality of Town parks, streets, and facilities.
The existing lighting system at Blossom Hill Park, Howe's Play Lot and Live Oak Manor Park
are part of the original electrical infrastructure and are approximately 40 years old. A number of
light pole standards are rusting at the base and foundation, and electrical wiring continues to fail
due to deterioration and age.
The Town has completed the following projects as part of the overall park enhancements in the
last two years: Live Oak Manor Park's gravel pathway was re -paved with asphalt to improve
accessibility issues; Blossom Hill Park received frontage improvements, which included a
dedicated parking lot; Howe's Play Lot concrete pathway was replaced, enhancing accessibility
issues.
DISCUSSION:
This project will replace the existing pathway lighting systems at the following Town parks: Live
Oak Manor, Blossom Hill Park and Howe's Play Lot. New LED lighting components, including
foundation and wiring will also be enhanced so that the new park pathways will have sufficient
energy efficient lighting. The new LED lights will look aesthetically the same as the LED lights
in the Civic Center parking lot, which will bring uniformity to the park and parking lot lights.
PREPARED BY: BOB KASS
Interim Director of Parks and Public Works
Reviewed by: - ZAssistant Town Manager Town Attorney
PAGE 2
NOVEMBER 19, 2013
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 13 -30 — TOWN PARK LIGHTING PROJECT 411 - 831 -4607
DISCUSSION (cont'd):
This project was reviewed by the Parks Commission earlier this year as part of the Parks CIP
project review and was recommended for implementation.
Final construction documents are ready for bids. Plans and specifications for this project are
complete and will be available for review in the Clerk Department on the Friday before the Town
Council meeting. If the Town Council approves this project, it will be advertised for bids and a
recommendation to award a construction contract will be presented to the Town Council on
January 21, 2014. The estimated construction cost for this project is $150,000. It is anticipated
that the construction of this project will start in spring 2014 and be completed by summer 2014.
CONCLUSION:
It is recommended that the Town Council approve the plans and specifications for the Town Park
Lighting project and authorize staff to advertise the project for bids.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT:
There are sufficient funds available for this project through the Town's adopted FY
2013/14- 2017/18 Capital Improvement Program Budget.