4♦ "" s MEETING DATE: 11/18/13
ITEM NO: i
WI J
s cry COUNCIL AGENDA REPORT
DATE: NOVEMBER 7, 2013
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A FIRST
AMENDMENT TO AGREEMENT FOR A ONE -YEAR EXTENSION WITH
TRUGREEN LANDCARE FOR LANDSCAPE MAINTENANCE SERVICES
IN AN AMOUNT NOT TO EXCEED $31,972
RECOMMENDATION:
Authorize the Town Manager to execute a first amendment to agreement for a one -year
extension with Trugreen LandCare for landscape maintenance services in an amount not to
exceed $31,972.
BACKGROUND:
The Town of Los Gatos has utilized contractual landscape maintenance services for the past
several years. In July 2011, an informal request for proposals was solicited for mowing and
edging services in Town parks. Trugreen LandCare was determined to be the lowest and most
responsible bidder for these services. A Purchase and Service Agreement was executed, with an
annual maintenance cost of $31,972.
DISCUSSION:
Staff received an intent for renewal of the agreement from Trugreen LandCare to renew services
with no increase to the annual cost. The cumulative cost will exceed the Town Manager's
authorization contractual limit, so staff is requesting Town Council's approval for the additional
one year extension. A multi -year re -bid of the landscaping contract will be conducted prior to
the expiration of the extension.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute an agreement
for a one -year extension with Trugreen LandCare for landscape maintenance services in an
amount not to exceed $31,972.
PREPARED BY: BOB KASS '
INTERIM DIRECTOR OF PARKS AND PUBLIC WORKS
Reviewed by: Assistant Town Manager Town Attorney Finance
PAGE 2
NOVEMBER 7, 2013
MAYOR AND TOWN COUNCIL
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A FIRST
AMENDMENT TO AGREEMENT FOR A ONE -YEAR EXTENSION WITH
TRUGREEN LANDCARE FOR LANDSCAPE MAINTENANCE SERVICES
IN AN AMOUNT NOT TO EXCEED $31,972
ENVIRONMENTAL ASSESSMENT•
Is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT:
The annual program cost for landscape maintenance services is funded through the adopted FY
2013/14 Operating Budget.