31
OS �A.pS COUNCIL AGENDA REPORT
DATE: NOVEMBER 7, 2013
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
MEETING DATE: 11/18/2013
ITEM NO: 3
Xk
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH
ALL CITY MANAGEMENT SERVICES, INC. IN THE AMOUNT OF $100,634.40 TO
PROVIDE CROSSING GUARD SERVICES, WITH APPROXIMATELY 80% OF THE
COSTS REIMBURSED BY SCHOOL DISTRICTS.
RECOMMENDATION:
Authorize the Town Manager to execute an agreement with All City Management Services, Inc. in the
amount of $100,634.40 to provide crossing guard services, with approximately 80% of the costs
reimbursed by school districts.
BACKGROUND:
The Town currently contracts with All City Management Services, Inc. to provide crossing guard
services at selected school crossing locations within Los Gatos. Costs for this service are shared between
the Town and Los Gatos Unified School District and Union School District. The total amount of the
contract exceeds the Town Manager's authority to execute without Council approval, although the
unreimbursed cost to the Town is only $20,000.
DISCUSSION:
Approval of this item will renew a contract for crossing guard services for the Town and the Los Gatos
Unified School District and Union School District for the 2013/2014 school year. Twelve locations
within Los Gatos will be served by crossing guards provided through a contract with All City
Management Services, Inc. A total of 180 days (5,400 hours) of coverage are included in the annual
contract at a rate of $15.53 per hour. The total cost of the contracted service is $100,634.40.
PREPARED BY: SCOTT R. SEAMAN Police Chief Ve40
Reviewed by: Yob Assistant Town Manager Town Attorney Finance
NAPolice \Council Reports\2013 \I1 -18 -13 ALL CITY MGMT -with Re isions.doc
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC
NOVEMBER 7, 2013
Through prior agreement, the Los Gatos Unified School District will reimburse the Town $71,819.42.
The Union School District will reimburse the Town $8,386.20. Total school district reimbursement will
be $80,205.63. Upon school district reimbursement, the Town will be responsible for $20,428.78 of the
total contract.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute an agreement with
All City Management, Inc. in the amount of $100,634.40 for crossing guard services at twelve locations
in Los Gatos, with approximately 80% of the costs reimbursed by school districts.
ENVIRONMENTAL ASSESSMENT:
The recommended action is not a project defined under CEQA, and no further action is required
FISCAL IMPACT:
Upon execution of this agreement and reimbursement from the Los Gatos Unified School District and
the Union School District, the Town will be responsible for costs in the amount of $20,428.78.
Attachments:
2013/2014 Crossing Guard Service Cost Sheet
Distribution:
All City Management Services, Inc. Attn: Mr. Baron Farwell, 10440 Pioneer Blvd #5, Santa Fe Springs,
CA. 90670
2013/2014
Crossing Guard Service
($15.53/Hour)
Los Gatos Union School District
(540 hours per cross guard/per location)
Hours Cost to School District
4 @ 51.6% 2160
• Winchester and Daves $17,309.12
• Blossom Hill & Cherry Blossom
• Los Gatos Blvd. & Nino
• Blossom Hill & Roberts
Hours
1 @ 50% 540 $ 4,193.10
• Los Gatos Blvd. & Shannon
(Town pays half/LGUSD pays half)
Hours
6 @ 100% 3240 $50,317.20
• Daves & Poppy #1
• Daves & Poppy #2
• Daves & Poppy #3
• Nino & Fisher
• Kennedy/Los Gatos Blvd.
• Shannon/Cherry Blossom
TOTAL $71,819.42
Union School District
Hours
1 @ 100% 540 TOTAL $ 8,386.20
Union and Thomas
TOTAL OFFSET REVENUE $80,205.62
Total Hours
6480 hrs. x $15.53 = $100,634.40
Offset Revenue <80.205.62>
Cost to Town $20,428.78
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