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1aDRAFT Town Council Meeting 6/17/13 Item # 10-- MINUTES OF THE TOWN COUNCIL /PARKING AUTHORITY - SPECIAL MEETING MAY 28, 2013 The Town Council of the Town of Los Gatos conducted a Special Meeting on Tuesday, May 28, 2013, at 7:00 P.M. CLOSED SESSION Closed Session began at 5:30 p.m. MEETING CALLED TO ORDER The meeting was called to order at 7:00 p.m. ROLL CALL Present: Mayor Barbara Spector, Vice 'Mayor Steve Leonardis, Council Member Marcia Jensen, Council Member Diane McNutt, and Council Member Joe Pirzynski. Absent: None. PLEDGE OF ALLEGIANCE Ben Baranovsky, Youth Commission Chair led the Pledge of allegiance. The audience was invited to participate. PRESENTATION Government Finance Officers Association Distinguished Budget Presentation Award Mayor Barbara Spector presented the Government Finance Officers Association Distinguished Budget Presentation Award to Jennifer Callaway, Budget & Finance Manager, who accepted the award on behalf of the Town of Los Gatos. CLOSED SESSION REPORT CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9[a]) Tim Morgan v. Town of Los Gatos Workers' Compensation Appeals Board Case Nos. ADJ 1174549; ADJ6644311; ADJ79541 PUBLIC EMPLOYEE ANNUAL PERFORMANCE EVALUATION [Government Code Section 54957(b)(1)] Title: Town Manager CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6) Town Negotiator: Rumi Portillo, Human Resources Director Unrepresented Employee: Town Manager Ms. Propp stated that Council met in Closed Session, no action was taken, and there were no items to report. Page 1 of 7 DRAFT TOWN COUNCIL COUNCIL /TOWN MANAGER REPORTS Town Council Meeting 6/17/13 Item # Council Matters - Council Member Pirzynski attended a Metropolitan Transportation Agency meeting. - Vice Mayor Leonardis, attended a Memorial Day ceremony at Los Gatos Memorial Park with Mayor Spector. - Mayor Spector attended a General Plan Committee meeting regarding affordable housing overlay areas. A neighborhood outreach meeting has been scheduled for June 4, 2013, in the Council Chambers. - Mayor Spector attended a North 40 Advisory Committee. Manager Matters - Advised the deadline to apply for the Transportation and Parking Commission has been extended to June 5, 2013. - Introduced the newest Los Gatos /Monte Sereno Police Captain, Mike D'Antonio. CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) Accept Fiscal Year 2012/13 Third Quarterly Investment Report (January through April 2013) MOTION: Motion by Vice Mayor Steven Leonardis to approve the consent calendar. Seconded by Council Member Joe Pirzynski. VOTE: Motion passed unanimously. VERBAL COMMUNICATIONS No one spoke under verbal communications at this meeting. PUBLIC HEARINGS 2. Adopt resolution approving the Blossom Hill Park Pathway Improvement Project For FY 2013/14 Community Development Block Grant (CDBG) Funding and approving the transfer of FY 2012/13 CDBG Funding from the Civic Center Re- Use Project to the Blossom Hill Park Pathway Improvement Project Staff report made by Todd Capurso, Director of Parks and Public Works. Opened and Closed Public Hearing Page 2 of 7 DRAFT Public Hearing Item #2 - Continued Town Council Meeting 6/17/13 Item # MOTION: Motion by Council Member Marcia Jensen to adopt Resolution approving the Blossom Hill Park Pathway Improvement Project for FY 2013/14 Community Development Block Grant (CDBG) funding and approving the transfer of FY 2012/13 CDBG funding from the Civic Center Re -use Project to the Blossom Hill Park Pathway Improvement Project. Seconded by Council Member Joe Pirzynski. VOTE: Motion passed unanimously. 3. Operating and Capital Budgets a. Consider the Town of Los Gatos Proposed Operating and Capital Budget for Fiscal Year 201- 3/2014 b. Consider the Town of Los Gatos Proposed Capital Improvement Program for Fiscal Year 2013/2018 c. Provide direction regarding inclusion of the following in the Fiscal Year 2013/14 Operating and Capital Budget: 1. Allocation of Funding for Arts Organizations 2. Funding for Community Resource Officer Intern Pilot Program for Library 3. Funding for CUP Tracking and Story Pole Communications 4. Other Changes or Direction Staff report given by Jennifer Callaway, Budget & Finance Director and Greg Larson, Town Manager. CIP portion of the staff report given by Todd Capurso, Director of Parks and Public Works. Opened the Public Hearing Public Comment George Havelka, Chair of the Arts and Culture Commission - Commented about the arts grants and expressed his appreciation to the Town and the Council. Sujitha, Director of West Valley Community Service - Thanked the Council for supporting the program. - Clarified that the support they provide will remain in Los Gatos at a different location. Closed the Public Hearing Page 3 of 7 DRAFT Town Council Meeting 6/17113 Item # Public hearing Item #3 — Continued Council Comments - Requested a quick review of changes in process for CaIPERS. - Expressed concern whether the Town has built in the proper safe guards regarding the increasing CalPERS rates. - Questioned if the balance of the $1.7 million from the Vasona sale would go towards the sports park. - Questioned if the Twin Oaks Planned Development has already been approved or is it coming to the Planning Commission and Council. - Inquired if the Public Facilities Capital Project in the Capital Budget includes better audio visual equipment for the Council Chambers. - Expressed concerns about the presence of a Library Police Intern in the teen area of the library. - Questioned if the Town's School Resource Officer position is still full time. - Questioned when staff would anticipate beginning the new program and the timeframe that staff would report back to Council. - Expressed concern with the community survey listed in the budget and the cost and staff time associated with it. Mr. Larson - Clarified the changes relating to CalPERS: • Increases and decreases will go from a 15 -year rolling period to a 5 year fixed period. • The amoritization will change from a 30 -year rolling amoritization to a 30 year fixed amoritization. • These changes have led to projected significant rate increases for jurisdictions across the State starting 2015 -2016, and those increases have been included in the five year forecast. - Clarified two additional changes that may be enacted over the next 6 months: • The discount rate, which is currently 7.5 %, may be dropped to 7.25% or 7.0 %. Dropping the discount rate translates to higher costs to the local jurisdictions. • The mortality rates are being reassessed for retirees over the next 30 year period. • The Town has made assumptions to the negative on all four changes in terms of the five year forecast. - Clarified that $6 million of the Vasona land sale was set aside in a reserve that could only be used for a sports park facility. The $1.7 million is roughly what has already been spent for the completion of the sports park. - Clarified that funds have been allocated for improvements to the equipment for KCAT broadcast of Council meetings; it does not include specific changes for audience experience in the Chambers. - Clarified that staff recommends a one year pilot program for the Library Police Intern. Page 4 of 7 DRAFT Public Hearing Item #3 — Continued Town Council Meeting 6117/13 Item # Mr. Larson - Continued - Clarified that the school districts provide funding for the school resource officer, and it is a full time position. - Commented that staff recommends reporting back to Council at mid -year budget and then again in May 2014 with a recommendation on the Library Intern Program. Ms. Baily - Clarified that the Twin Oaks application is in process but there are no anticipated dates for hearings. Ms. Jacobs - Clarified that staff would propose to partner with International City Managers Association in their National Citizens Survey which would keep the cost down to approximately $13,000- $15,000. Ms. Long - Clarified that the City of Mountain View has a similar program that uses a Community Resource Officer as a positive presence in the library. - Clarified that the intern would work at the Library Monday - Friday from 2pm -5pm and the remaining four hours would be spent training with the School Resource Officer. Captain D'Antonio - Clarified that the interns would be dressed the same a Community Services Officer, they do not have police powers; they supplement the police, and they interact with the teens and youth to be another set of eyes. MOTION: Motion by Council Member Joe Pirzynski to: Direct presentation of the final budget and CIP program to the Council for final actions with the following changes and additions and recommended voting on those changes and additions individually. Direct staff to include corrections regarding the missing human service grants, as recommended by the Community and Senior Services Commission (West Valley Community Service and Live Oak Adult Day Care.) Seconded by Council Member Diane McNutt. VOTE: Motion passed unanimously. Page 5 of 7 DRAFT Public Hearing Item #3 —Continued Town Council Meeting 6117113 Item # MOTION: Motion by Council Member Marcia Jensen to allocate the full remaining $12,000 of art grant funds to the Arts and Culture Commission for fulfillment of the arts plan, as indicated on page 9 of staff report. Seconded by Council Member Diane McNutt. VOTE: Motion passed unanimously. MOTION: Motion by Council Member Joe Pirzynski to approve one time funding of $30,000 for Community Resource Officer Intern Pilot Program for the Library as indicated on page 7 of staff report. Seconded by Council Member Diane McNutt. VOTE: Motion passed unanimously. MOTION: Motion by Council Member Diane McNutt to approve funding of $55,000 for CUP Tracking and Story Pole Communication as indicated on pages 7 and 8 of staff report. Seconded by Vice Mayor Steven Leonardis. VOTE: Motion passed unanimously. MOTION: Motion by Council Member Diane McNutt to approve the Town's 2013 -15 Strategic Goals. Seconded by Council Member Joe Pirzynski. VOTE: Motion passed unanimously. MOTION: Motion by Council Member Marcia Jensen to delete the survey from the 2013 -14 Budget. Seconded by Council Member Joe Pirzynski. VOTE: Motion passed unanimously. Page 6 of 7 Public Hearing Item #3 — Continued Town Council Meeting 6117/13 Item # MOTION: Motion by Council Member Joe Pirzynski to direct presentation of the final proposed FY 2013 -14 Operating Budget and 2013 -15 CIP Budget to one of the June, 2013 meetings. Seconded by Council Member Diane McNutt. VOTE: Motion passed unanimously. OTHER BUSINESS - Mayor Spector and Mr. Larson thanked the staff and Council for their work on the budget. ADJOURNMENT The meeting adjourned at 8:32 p.m. Attest: Jackie D. Rose, Interim Clerk Administrator Page 7 of 7 TIIIS PAGE INTENTIONALLY LEFT BLAND