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7 - Repairs -Maint-Safety Projects STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-15 LOS GATOS-SARATOGA RDLOS GATOS BLVD E M AIN S T HWY 17 HWY 17 N SANTA CRUZ AV WINCHESTER BLVD BLOSSOM HILL RD LOS GATOS BLVD HWY 85 KENNEDY RDSHANNON RD LARK AV LOS GATOS-ALMADEN RD UNIVERSITY AV WEDGEWOOD KNOWLES "A", "B", "C", "D, "E" AND "F" ARE TOWN-WIDE PROJECTS HICKS RDG PROJECT LOCATIONS A Traffic Calming Projects B Curb, Gutter & Sidewalk Maintenance C Retaining Wall Repairs D Annual Street Restriping E Public Access Infrastructure Improvement Projects F Guardrail Replacement Project G Electrical Panel Replacement on Pageant Way STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-16 PROGRAM SECTION DIRECTORY PAGE 9910 Traffic Calming Projects C – 18 9921 Curb, Gutter & Sidewalk Maintenance C – 20 9930 Retaining Wall Repairs C – 22 9902 Annual Street Restriping C – 24 2102 Public Access Infrastructure Improvement Projects C – 26 0120 Guardrail Replacement Project C - 28 0122 Electrical Panel Replacement on Pageant Way C - 30 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-17 The Streets Program’s Street Repair, Maintenance & Safety Projects section contains Capital Improvement Program projects that repair, maintain, or enhance safety features of the Town’s streets and parking lots as the primary scope of work. Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in this section, street repair, maintenance, or safety enhancements must be the project’s main purpose. Safety issues, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance & Safety projects in the five-year Capital Improvement Program. This section contains annual ongoing projects as well as one-time projects. GFAR funding is utilized for the Traffic Calming Projects, which are funded at $10,000 annually. The Annual Street Restriping Project is funded at $25,000 per year. The Curb, Gutter, and Sidewalk Maintenance Project is funded at $250,000 per year. The Retaining Wall Repairs Project is typically funded with an ongoing GFAR stream of $100,000 per year. While annual appropriations are planned for these ongoing projects, funding adjustments may occur from year to year to align with changing priorities and schedules. One-time projects are prioritized by safety factors, community impacts, and the availability of grant funding, such as the Caltrans bicycle safety grant program, which focuses on funding street safety enhancements. GFAR funds may also be utilized to fund a portion of grant driven projects as a grant’s local “match requirement.” Los Gatos does not have an ongoing designated funding source for repairing, maintaining, and improving the Town’s roadway system. STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS SUMMARY Carryforward Projects 9910Traffic Calming Projects97,973 37,027 10,000 10,000 10,000 10,000 175,000 9921Curb, Gutter & Sidewalk Maintenance954,896 544,433 250,000 250,000 250,000 250,000 2,499,329 9930Retaining Wall Repairs403,946 863,527 100,000 100,000 100,000 100,000 1,667,473 9902Annual Street Restriping 119,122 55,878 25,000 25,000 25,000 25,000 275,000 2102Public Access Infrastructure Improvement Projects- - - 50,000 50,000 50,000 150,000 0102Guardrail Replacement Projects- 230,000 - - - - 230,000 New Projects 0215Electrical Panel Replacement on Pageant Way- - 80,000 - - - 80,000 Total Maintenance & Safety Projects1,575,937 1,730,865 465,000 435,000 435,000 435,000 5,076,802 Total Budgeted 2017/18 Budget 2016/17 Budget Expended Through 2012/13 2014/15 Budget 2015/16 Budget 2013/14 Budget & Carryfwd* * Total FY 2012/13 Carryforward $1,155,865 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-18 Project Name Traffic Calming Projects Project Number 812-9910 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description In accordance with the Town’s Traffic Calming Policy, this project will conduct minor traffic studies, develop and implement traffic improvements, and install roadway devices to further enhance school pedestrian and roadway safety near high-use crosswalks. Location Most recently, staff has been working with the residents of the Chestnut Avenue neighborhood on a traffic calming proposal. Project Background In 2002, the Town implemented a Traffic Calming policy to address and mitigate neighborhood traffic and pedestrian safety issues, such as speeding and cut-through traffic. At the time the policy was adopted, twelve project areas were under review for traffic calming improvements. To date, all twelve have been processed, completed, or closed. Traffic calming improvements such as speed humps, traffic circles, center medians, and bulb-outs were installed as appropriate to slow vehicles or enhance pedestrian safety. New traffic calming requests are received and reviewed annually. Operating Budget Impacts Engineering staff time for oversight of future projects is addressed in the FY 2013/14 Operating Budget. TOWN-WIDE STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-19 Project Components & Estimated Timeline May 2013 Construction Install temporary traffic calming measures for Chestnut Avenue Oct. 2013 Project Review Conduct neighborhood vote to determine if 67% or more residencies support permanent traffic calming devices Dec. 2013 Completion If the project receives sufficient resident approval, Council will review the project to determine if traffic calming devices should become permanent Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project SOURCE OF FUNDS& Carryfwd * GFAR97,973 - 37,027 10,000 10,000 10,000 10,000 175,000 TOTAL SOURCE OF FUNDS97,973 - 37,027 10,000 10,000 10,000 10,000 175,000 Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses97,973 - 37,027 10,000 10,000 10,000 10,000 175,000 TOTAL GFAR97,973 - 37,027 10,000 10,000 10,000 10,000 175,000 TOTAL USE OF FUNDS97,973 - 37,027 10,000 10,000 10,000 10,000 175,000 *Total FY 2012/13 Carryforward27,027$ TRAFFIC CALMING PROJECTSProject 812-9910 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-20 TOWN-WIDE Project Name Curb, Gutter & Sidewalk Maintenance Project Number 813-9921 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters, and sidewalks throughout town to enhance pedestrian and bicyclist safety and to improve water runoff infrastructure. Location Curb, gutter, and sidewalk repair projects occur throughout the Town based on priority needs. Project Background Curb, gutter, and sidewalk improvements in public parking lots and rights-of-way have historically been funded by the Town. The intent of this project is to keep pace with the deterioration of sidewalks and curbs. Specific project locations are identified and prioritized based on the level of damage and accompanying potential safety issues. The primary source of damage to sidewalks, curbs and gutters is tree root intrusion. Most of the streets in Town have mature trees in the planter areas between the sidewalks and curbs. These trees were planted many years ago without consideration of root growth and its impacts to the sidewalk, curb, and street. Over time, the tree roots cause cracks and raised concrete, leading to uneven surfaces. Staff develops an annual plan for sidewalk repair based on the level of damage as reported by staff in the field, and by residents, confirmed by staff inspection. The level of repair and maintenance performed in any given year has been limited by available annual funding. The annual sidewalk program as presented in this CIP is funded by GFAR. Operating Budget Impacts Potential trip and fall injuries and lawsuits against the Town will be reduced by eliminating hazardous curb, gutter, and sidewalk conditions. Engineering staff time for design and oversight of this project is addressed in the FY 2013/14 Operating Budget. STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-21 Project Components & Estimated Timeline Fall 2013 Design Project Design & development Winter 2013 Bid Process Project bidding contract award Spring 2014 Construction Project construction Summer 2014 Completion Project completion Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 ProposedTotal Project SOURCE OF FUNDS& Carryfwd * GFAR799,165 128,487 571,677 250,000 250,000 250,000 250,000 2,499,329 TOTAL SOURCE OF FUNDS799,165 128,487 571,677 250,000 250,000 250,000 250,000 2,499,329 Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 ProposedTotal Project USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses799,165 128,487 571,677 250,000 250,000 250,000 250,000 2,499,329 TOTAL GFAR799,165 128,487 571,677 250,000 250,000 250,000 250,000 2,499,329 TOTAL USE OF FUNDS799,165 128,487 571,677 250,000 250,000 250,000 250,000 2,499,329 *Total FY 2012/13 Carryforward321,677$ CURB, GUTTER & SIDEWALK MAINTENANCEProject 813-9921 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-22 HWY 9 E M AIN S T HWY 17 N SANTA CRUZ AVUNIVERSITY AV Project Name Retaining Wall Repairs Project Number 815-9930 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description The Retaining Wall Repair and Replacement Program focuses on the repair and/or replacement of retaining walls that have become structurally deficient. Location Retaining wall repair projects are identified throughout Town and are prioritized in order of repair based on safety issues, roadway impacts, retaining wall damage, and project costs. Project Background Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at strategic locations where hillside erosion is anticipated. If the retaining wall fails, the street subsequently fails; therefore, it is important to maintain the retaining walls as they are an integral part of the hillside roadway system. Some of the existing retaining walls were constructed with inferior materials and are beginning to fail. Replacement of failing retaining walls that are holding hillsides is a higher priority than replacement of retaining walls holding embankments. In some locations, necessary retaining walls do not exist. Over the past seven years, a number of retaining walls have been replaced, including walls on Kimble Avenue, Reservoir Road, Jackson Avenue, University Avenue, Wooded View Drive, Villa Avenue, Cleland Avenue, and Oak Hill Way. Retaining walls are visually inspected annually; however, unanticipated weather events can quickly erode a wall’s integrity and cause failure. In FY 2013/14, a retaining wall on Jackson Avenue, close to the intersection with Highland Avenue, will be replaced. Due to the location next to the creek, the Town has had to apply for permits from regulatory agencies. It is anticipated that the permits will be secured by Spring 2013 and construction will begin in Fall 2013. Operating Budget Impacts Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance and emergency response. Engineering staff time for oversight of this ongoing project is addressed in the FY 2013/14 Operating Budget. STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-23 Project Components & Estimated Timeline Spring 2013 Design Project Design & development Summer 2013 Bid Process Project bidding contract award Fall 2013 Construction Project construction Spring 2014 Completion Project completion Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project SOURCE OF FUNDS& Carryfwd * GFAR378,757 25,189 863,527 100,000 100,000 100,000 100,000 1,667,473 TOTAL SOURCE OF FUNDS378,757 25,189 863,527 100,000 100,000 100,000 100,000 1,667,473 Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses378,757 25,189 863,527 100,000 100,000 100,000 100,000 1,667,473 TOTAL GFAR378,757 25,189 863,527 100,000 100,000 100,000 100,000 1,667,473 TOTAL USE OF FUNDS378,757 25,189 863,527 100,000 100,000 100,000 100,000 1,667,473 *Total FY 2012/13 Carryforward763,527$ RETAINING WALL REPAIRSProject 815-9930 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-24 TOWN-WIDE Project Name Annual Street Restriping Project Number 811-9902 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description This project is an annual program that restripes a portion of the Town’s streets, ensuring the safety of vehicles and pedestrians. Location Roadway restriping work will be done at various locations throughout Town based on conditions and available funds. Project Background The Town initiated Town-wide striping in FY 2006/07. Due to deferred striping and marking of the Town’s public streets, any striping that had been accomplished previously was done in conjunction with the resurfacing of specific streets in the Town’s annual street paving project. This annual street restriping program installs new striping and marking for center lanes, bicycle lanes, crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway stripes wear out due to traffic and weather and create a potential safety concern. The goal is to have Town streets that are properly striped for safe operation and use by the public. Under this project, locations that are not scheduled for street repaving will be prioritized for restriping. The restriping of repaved streets will continue to occur in conjunction with paving contracts. GFAR funding for the first year of the program was $50,000. Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000. Operating Budget Impacts Street maintenance and engineering staff time is addressed in the FY 2013/14 Operating Budget. STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-25 Project Components & Estimated Timeline Winter 2013 Design Project Design & development Spring 2014 Bid Process Project bidding contract award Summer 2014 Construction Project construction Summer 2014 Completion Project completion Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project SOURCE OF FUNDS& Carryfwd * GFAR119,122 - 55,878 25,000 25,000 25,000 25,000 275,000 TOTAL SOURCE OF FUNDS119,122 - 55,878 25,000 25,000 25,000 25,000 275,000 Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses119,122 - 55,878 25,000 25,000 25,000 25,000 244,122 TOTAL GFAR119,122 - 55,878 25,000 25,000 25,000 25,000 275,000 TOTAL USE OF FUNDS119,122 - 55,878 25,000 25,000 25,000 25,000 275,000 *Total FY 2011/12 Carryforward30,878$ ANNUAL STREET RESTRIPINGProject 811-9902 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-26 TOWN-WIDE Project Name Public Access Infrastructure Improvement Projects Project Number 821-2102 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description This project acts as a placeholder for the Community Development Block Grant (CDBG) funding program. Undesignated funding is allocated to this project fund until transferred to an approved capital project. Location The proposed CDBG project for FY 2013/14 is the Blossom Hill Park Pathway project, which will improve and upgrade the pathway through this Town park. Project Background The CDBG program is funded through the federal government and seeks to improve the quality of life for low income residents, with emphasis in the areas of affordable housing and human services. One component of the CDBG program is to allocate funding towards projects that will improve access to public facilities for individuals with physical disabilities. In the past, the Town’s CDBG projects have included automatic entrance/exit doors, sidewalk ramps and cut-outs for curbs and medians, and Town park pathway improvements. The project at Blossom Hill Park will resurface and widen the pathway at the park and improve accessibility for individuals with physical disabilities. The pathway goes through the entire park and can be accessed from either Blossom Hill Road or Shannon Road. Santa Clara County manages the CDBG program, and provides an allocation for participating cities, including Los Gatos. Public access infrastructure improvement projects are funded through grants administered by the CDBG program. Operating Budget Impacts Staff time for oversight of this project is addressed in the FY 2013/14 Operating Budget. STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-27 Project Components & Estimated Timeline FY 2013/14 Allocated Blossom Hill Park Pathway Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project SOURCE OF FUNDS& Carryfwd * GRANTS & AWARDS- - - - 50,000 50,000 50,000 150,000 TOTAL SOURCE OF FUNDS- - - - 50,000 50,000 50,000 150,000 Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project USE OF FUNDS& Carryfwd * GRANTS & AWARDS Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses- - - - 50,000 50,000 50,000 150,000 TOTAL GRANTS & AWARDS- - - - 50,000 50,000 50,000 150,000 TOTAL USE OF FUNDS- - - - 50,000 50,000 50,000 150,000 *Total FY 2012/13 Carryforward-$ PUBLIC ACCESS INFRASTRUCTURE IMPROVEMENT PROJECTSProject 821-2102 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-28 Project Name Guardrail Replacement Project Project Number 812-0120 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description The project will construct a new metal beam guard rail and replace old and damaged guardrails along sections of Town roadway. Location This project is located on Hicks Road, Foster Road, and Wood Road. Project Background There are several narrow sections on Hicks and Shannon Roads that have been a safety concern for residents. Construction of new guard rails will help address concerns related to the steep embankment and narrow lanes. These two roads were originally a part of the Santa Clara County road system and were later annexed into the Town. Since that time, Hicks and Shannon Roads have received minimal improvements. Operating Budget Impacts Engineering staff time will be addressed in the FY 2013/14 Operating Budget. TOWN-WIDE STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-29 Project Components & Estimated Timeline Spring 2013 Design Project Design & development Summer 2013 Bid Process Project bidding contract award Fall 2013 Construction Project construction Fall 2013 Completion Project completion Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project SOURCE OF FUNDS& Carryfwd * GFAR- - 230,000 - - - - 230,000 TOTAL SOURCE OF FUNDS- - 230,000 - - - - 230,000 Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses- - 230,000 - - - - 190,000 TOTAL GFAR- - 230,000 - - - - 230,000 TOTAL USE OF FUNDS- - 230,000 - - - - 230,000 *Total FY 2012/13 Carryforward40,000$ GUARDRAIL REPLACEMENT PROJECTSProject 812-0120 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-30 HWY 9 E M A I N S T HWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Electrical Panel Replacement on Pageant Way Project Number 812-0122 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description This project will replace an old electric panel that services the tree and street lights along Main Street. Location This project is located on Pageant Way next to the old Library parking lot. Project Background Over the past several years, the Town has upgraded and replaced multiple outdated electric panels that service street light posts and tree lights in the downtown area. This project began in 2003 as part of the downtown streetscape project. Since then, all electric panels along Santa Cruz Avenue and Park Plaza have been replaced to bring these panels to current electric codes. The last old electric panel that is need of replacement is the panel located on Pageant Way, which services the tree and street lights along Main Street. Replacement of this panel will complete the electric panel upgrades in the downtown area. Operating Budget Impacts Engineering staff time for project oversight is addressed in the FY 2014/15 Operating Budget. STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-31 Project Components & Estimated Timeline Spring 2014 Design Project design & development Summer 2014 Bidding Project bidding & contract award Fall 2014 Construction Project construction Spring 2015 Completion Project completion Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project SOURCE OF FUNDS& Carryfwd * GFAR- - - 80,000 - - - 80,000 TOTAL SOURCE OF FUNDS- - - 80,000 - - - 80,000 Prior Yrs Actuals 2012/13 Estimated 2013/14 Budget 2014/15 Proposed 2015/16 Proposed 2016/17 Proposed 2017/18 Proposed Total Project USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses- - - 80,000 - - - 80,000 TOTAL GFAR- - - 80,000 - - - 80,000 TOTAL USE OF FUNDS- - - 80,000 - - - 80,000 *Total FY 2012/13 Carryforward-$ ELECTRICAL PANEL REPLACEMENT ON PAGEANT WAYProject 812-0122 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-32