11 - Infrastructure ProjectsPUBLIC FACILITIES DIRECTORY
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TOWN INFRASTRUCTURE PROJECT DIRECTORY
2002 Town Beautification E – 6
2105 Old Library Re-use Project E – 8
2103 HVAC Upgrades – Old Library E– 10
2107 Civic Center Deck Repairs & Waterproofing E - 12
2303 PPW Administration Building Improvements E –14
2302 Building Replacement at Corporation Yard E –16
2006 Town Digital Aerial Photograph / Topographic Map E - 18
EQUIPMENT PROJECT DIRECTORY
6101 Information System Upgrade E – 24
6001 Audio / Video System Upgrade E – 26
6202 Town-Wide Document Imaging Project E – 28
6302 Tiburon CAD/RMS Upgrade E – 30
PUBLIC FACILITIES PROGRAM
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PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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LOS GATOS-SARATOGA RDLOS GATOS BLVD
E M AI N S T
HWY 17
HWY 17
N SANTA CRUZ AV
WINCHESTER BLVD
BLOSSOM HILL RD
LOS GATOS BLVD
HWY 85
KENNEDY RDSHANNON RD
LARK AV
LOS GATOS-ALMADEN RD
UNIVERSITY AV
WEDGEWOOD
KNOWLES
B,C,D
"A" & "G" ARE TOWN-WIDE PROJECTS
E,F
PROJECT LOCATIONS
A Town Beautification Projects
B Old Library Re-use Project
C HVAC Upgrades – Old Library
D Civic Center Deck Repairs & Waterproofing
E PPW Administration Building Improvements
F Building Replacement at Corporation Yard
G Town Digital Aerial Photograph / Topographic Map
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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PROGRAM SECTION DIRECTORY PAGE
2002 Town Beautification Projects E - 6
2105 Old Library Re-use Project E - 8
2103 HVAC Upgrades – Old Library E - 10
2107 Civic Center Deck Repairs & Waterproofing E - 12
2303 PPW Administration Building Improvements E - 14
2302 Building Replacement at Corporation Yard E - 16
2006 Town Digital Aerial Photograph / Topographic Map E - 18
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or
improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned
buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and
associated structures, and the following buildings leased to other agencies: Tait and Forbes Mill Museums, the Los Gatos-
Saratoga Community Education and Recreation headquarters building, and the Adult Recreation Center (formerly the
Neighborhood Center).
Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates,
federal and state grant restrictions, and local community standards. The Community Development Department assumes
responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The
Parks & Public Works Department assumes responsibility for project design, planning, and construction.
This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure
and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources,
project costs, and community needs.
Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities;
however, grants, CDBG funds, and donations are pursued and utilized when available.
TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY
Carryforward Projects
2002Town Beautification Projects87,593 10,160 - - - - 97,753
2105Old Library Re-use Project- 500,000 - - - - 500,000
2103HVAC Upgrades - Old Library179,505 200,000 - - - - 379,505 - -
New Projects
2006Town Digital Aerial Photo/Topographic Map- - 130,000 - - - 130,000
2302Building Replacement at Corporation Yard- - 20,000 200,000 - - 220,000
2107Civic Center Deck Repairs & Waterproofing- 60,000 - - - - 60,000
2303PPW Administration Building Improvements- 50,000 - - - - 50,000
Total Infrastructure / Facility Projects267,098 820,160 150,000 200,000 - - 1,437,258
Total
Budgeted
2016/17
Budget
2017/18
Budget
2015/16
Budget
2014/15
Budget
Expended Through
2012/13
2013/14 Budget
& Carryfwd*
Total FY 2012/13 Carryforward $310,160
Unfunded Projects
Downtown gateways
Deferred maintenance at Town-owned, leased properties
Lighting system improvements throughout town
Deferred improvements to Town-owned properties
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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TOWN-WIDE
Project Name Town Beautification Projects Project Number 821-2002
Department Town Manager Project Manager Assistant Town Manager:
Pamela Jacobs
Description This project funds Town-wide beautification projects on an annual, as-needed basis.
Location Project size and locations vary, depending upon the individual project.
Project
Background
The Town Beautification Program was established to provide improvements to enhance the Town’s
beauty, particularly along public streets, sidewalks, and other Town property.
Past projects include the banner program along major arterial roadways, including Los Gatos
Boulevard, Lark Avenue, Blossom Hill Road, Highway 9, and North Santa Cruz Avenue; and upgrades
to the Town green garbage receptacles (located alongside Town roadways). Other projects include
replacing the twinkle lights in downtown holiday trees, planting additional spring flower bulbs in
downtown street medians, and upgrading landscape medians on Los Gatos Boulevard.
Per the Council Strategic Goals, the Newsrack Ordinance was amended to address safety and design
concerns expressed by the general public and Central Business District (downtown) business owners.
The amendments focus on existing newsrack placement and design requirements for the Historic
District, which is part of the Central Business District and replacement newsracks that meet these
amendments were installed in FY 2011/12.
The remaining Downtown Beautification funds will be carried over to FY 2013/14 and may be
combined with other funding sources to support future projects. In the meantime, the remaining funds
will serve as contingency funds for general maintenance and equipment replacement of existing
Downtown Beautification project components.
Operating
Budget Impacts
Staff time for oversight of planned beautification projects is included in the FY 2013/14 Operating
Budget on an ongoing basis.
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Project
Components &
Estimated
Timeline
TBD
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
SOURCE OF FUNDS& Carryfwd *
GFAR87,593 - 10,160 - - - - 97,753
TOTAL SOURCE OF FUNDS87,593 - 10,160 - - - - 97,753
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses87,593 - 10,160 - - - - 97,753
TOTAL GFAR87,593 - 10,160 - - - - 97,753
TOTAL USE OF FUNDS87,593 - 10,160 - - - - 97,753
*Total FY 2012/13 Carryforward10,160$
TOWN BEAUTIFICATION PROJECTSProject 821-2002
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Old Library Re-use Project Project Number 821-2105
Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani
Description This project will renovate the old Library building by replacing the elevator, and restroom ADA
related improvements.
Location This project is located at the old Library, which is at 110 East Main Street.
Project
Background
The old Library building was constructed nearly 50 years ago and there have not been any major
infrastructure improvements to this building since then. For the past few years, this building has been
vacant after the construction of the new Library. Town Council approved the use of this facility by the
Los Gatos Museum and the Friends of the Library. Renovations to this building are needed prior to the
new tenants occupying this space so that the building can be in code compliance.
This project will perform building improvements that include: replacement of the elevator and
renovations to the restroom facilities to meet current building code compliance regulations.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the FY 2013/14 Operating Budget.
PUBLIC FACILITIES PROGRAM
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Project
Components &
Estimated
Timeline
Summer 2013 Design Project design & development
Fall 2013 Bidding Process Project bidding & contract award
Winter 2013 Construction Project construction
Spring 2014 Completion Project completion
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
SOURCE OF FUNDS& Carryfwd *
GFAR- - 500,000 - - - - 500,000
TOTAL SOURCE OF FUNDS- - 500,000 - - - - 500,000
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - 500,000 - - - - 500,000
Project Construction Expenses- - - - - - - -
TOTAL GFAR- - 500,000 - - - - 500,000
TOTAL USE OF FUNDS- - 500,000 - - - - 500,000
*Total FY 2012/13 Carryforward100,000$
OLD LIBRARY RE-USE PROJECTProject 821-2105
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name HVAC Upgrades – Old Library Project Number 821-2103
Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani
Description This project will renovate the old Library building by replacing the HVAC system.
Location This project is located at the old Library, which is at 110 East Main Street.
Project
Background
The old Library building was constructed nearly 50 years ago and there have not been any major
infrastructure improvements to this building since then. For the past few years, this building has been
vacant after the construction of the new Library. The Town Council approved the use of this facility by
the Los Gatos Museum and the Friends of the Library. Renovations to this building are needed prior to
the new tenants occupying this space so that the building can be in code compliance.
This project will replace the HVAC system in the building to address heating and cooling issues.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the FY 2013/14 Operating Budget.
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Project
Components &
Estimated
Timeline
Summer 2013 Design Project design & development
Fall 2013 Bidding Process Project bidding & contract award
Winter 2013 Construction Project construction
Spring 2014 Completion Project completion
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
SOURCE OF FUNDS& Carryfwd *
GFAR
Transfer from Facilities179,505 - 200,000 - - - - 379,505
TOTAL SOURCE OF FUNDS179,505 - 200,000 - - - - 379,505
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses179,505 - 200,000 - - - - 379,505
TOTAL GFAR179,505 - 200,000 - - - - 379,505
TOTAL USE OF FUNDS179,505 - 200,000 - - - - 379,505
*Total FY 2012/13 Carryforward200,000$
HVAC UPGRADES - OLD LIBRARYProject 821-2103
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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HWY 9
E MAIN ST
HWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Civic Center Deck Repairs & Waterproofing
Project Number 821-2107
Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani
Description This project will remove and replace a section of the concrete deck at civic center plaza and waterproof
the area.
Location This project is located at the Civic Center, which is at 110 East Main Street.
Project
Background
The Civic Center building was constructed nearly 50 years ago and there have not been any major
infrastructure improvements to this building since then. The plaza concrete deck has deteriorated to
the point that has caused water leaking from the upper section to the floor below. A project was
undertaken in 2012 to perform repairs to the concrete deck and water proof the area in front of the old
Library section. Over the last year, the section of the deck adjacent to the Administration Office
entrance and steps has started to leak and deteriorate. This project will repair this section of the Civic
Center deck.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the FY 2013/14 Operating Budget.
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Project
Components &
Estimated
Timeline
Spring 2013 Design Project design & development
Summer 2013 Bidding Process Project bidding & contract award
Summer2013 Construction Project construction
Fall 2013 Completion Project completion
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
SOURCE OF FUNDS& Carryfwd *
GFAR
Transfer from Facilities- - 60,000 - - - - 60,000
TOTAL SOURCE OF FUNDS- - 60,000 - - - - 60,000
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - 60,000 - - - - 60,000
TOTAL GFAR- - 60,000 - - - - 60,000
TOTAL USE OF FUNDS- - 60,000 - - - - 60,000
*Total FY 2012/13 Carryforward-$
CIVIC CENTER DECK REPAIRS & WATERPROOFINGProject 821-2107
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name PPW Administration Building
Improvements
Project Number 821-2303
Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani
Description This project will improve the front entrance of the Parks and Public Works (PPW) Administration
Office to improve customer service workflow and delivery.
Location This project is located at the PPW Administration Building, which is at 41 Miles Avenue.
Project
Background
The PPW Administration building is a converted house that was moved to the Corporation Yard over
20 years ago. Because this building used to be a former residence, the existing layout is not conducive
for providing a customer service friendly work environment. Modifications will be made, specifically
to the entrance and lobby areas so that customer workflow issues and customer service delivery can be
improved.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the FY 2013/14 Operating Budget.
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Project
Components &
Estimated
Timeline
Summer 2013 Design Project design & development
Fall 2013 Bidding Process Project bidding & contract award
Winter 2013 Construction Project construction
Spring2014 Completion Project completion
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
SOURCE OF FUNDS& Carryfwd *
GFAR
Transfer from Facilities- - 50,000 - - - - 50,000
TOTAL SOURCE OF FUNDS- - 50,000 - - - - 50,000
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - 50,000 - - - - 50,000
TOTAL GFAR- - 50,000 - - - - 50,000
TOTAL USE OF FUNDS- - 50,000 - - - - 50,000
*Total FY 2012/13 Carryforward-$
PPW ADMINISTRATION BUILDING IMPROVEMENTSProject 821-2303
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name
Building Replacement at Corporation Yard
Project Number 821-2302
Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani
Description This project will replace an old building at the Parks and Public Works Department (PPW)
Corporation Yard that is used for office space and evidence storage.
Location This project is located at the PPW Corporation Yard, which is located at 41 Miles Avenue.
Project
Background
The maintenance lead staff has been using a small portable building located at the north side of the
PPW Corporation Yard for their office facility. This building has deteriorated over the years and is
becoming more difficult to maintain because of its aging infrastructure. The existing building has
several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and
lacks a restroom facility in the building. This building is also used partially by the Police Department
as their evidence storage facility. Evidence must be stored and kept at a certain room temperature,
which requires an updated HVAC system. This project will replace the existing building and configure
an effective layout in the new building for both office and storage space uses.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project will be included in the FY 2014/15 Operating Budget.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Summer 2014 Design Project design & development
Winter 2014 Bidding Process Project bidding & contract award
Spring 2015 Construction Project construction
Fall 2015 Completion Project completion
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
SOURCE OF FUNDS& Carryfwd *
GFAR
Transfer from Facilities- - - 20,000 200,000 - - 220,000
TOTAL SOURCE OF FUNDS- - - 20,000 200,000 - - 220,000
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - - 20,000 200,000 - - 220,000
TOTAL GFAR- - - 20,000 200,000 - - 220,000
TOTAL USE OF FUNDS- - - 20,000 200,000 - - 220,000
*Total FY 2012/13 Carryforward-$
BUILDING REPLACEMENT AT CORPORATION YARDProject 821-2302
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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TOWN-WIDE
Project Name Town Digital Aerial Photograph/
Topographic Map
Project Number 821-2006
Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani
Description This project will obtain a new digital aerial photography and topography map for the Town.
Location This project location is Town-wide.
Project
Background
In 2002, the Town undertook a project to obtain accurate digital maps for the community. Since then,
the Town has completed many development and improvement projects. It is time to update the Town
map to reflect these new projects so that is accurate. Various Town departments use these maps as a
resource, such as staff from the Parks and Public Works, Community Development, and Police
Department. The Community Development Department, for example, uses this map when designing a
new development project. The Parks and Public Works Department staff uses this map to determine
property lines and infrastructure areas for construction projects. Police Department staff uses these
maps for visual access to sites and for other public safety needs.
Operating
Budget Impacts
This project will use staff time for design and management. The staff time for this project will be
included in the FY 2014/15 Operating Budget.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Fall 2014 Design Project Development
Winter 2014 Bid process Project bidding and contract award
Summer 2015 Completion Project completion
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
SOURCE OF FUNDS& Carryfwd *
GFAR- - - 88,000 - - - 88,000
TRAFFIC MITIGATION - - - 42,000 - - - 42,000
TOTAL SOURCE OF FUNDS- - - 130,000 - - - 130,000
Prior Yrs
Actuals
2012/13
Estimated
2013/14
Budget
2014/15
Proposed
2015/16
Proposed
2016/17
Proposed
2017/18
Proposed
Total
Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - - 88,000 - - - 88,000
TOTAL GFAR- - - 88,000 - - - 88,000
TRAFFIC MITIGATION
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - - 42,000 - - - 42,000
TOTAL TRAFFIC MITIGATION- - - 42,000 - - - 42,000
TOTAL USE OF FUNDS- - - 130,000 - - - 130,000
*Total FY 2012/13 Carryforward-$
TOWN DIGITAL AERIAL PHOTOGRAPH / TOPOGRAPHIC MAPProject 821-2006
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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