5tpW N OF
/�S GASES
COUNCIL AGENDA REPORT
DATE: MAY 9, 2013
TO:
FROM:
MEETING DATE: 05/20/13
ITEM NO: 5
MAYOR AND TOWN COUNCIL
GREG LARSON, TOWN MANAGER —
SUBJECT: PPW JOB NO. 12 -04 — WINCHESTER BOULEVARD/KNOWLES AVENUE
INTERSECTION IMPROVEMENT PROJECT 813 -0204
A. AUTHORIZE THE TOWN MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH DURAN & VENABLES INC. IN
AN AMOUNT NOT TO EXCEED $403,759.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY IN AN AMOUNT
NOT TO EXCEED $40,000.
RECOMMENDATION:
1. Authorize the Town Manager to execute a construction contract with Duran & V enables Inc.
in an amount not to exceed $403,759.
2. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $40,000.
BACKGROUND:
The Town's adopted FY 2012/13 — 2016/17 Capital Improvement Program (CIP) Budget
designates funding for infrastructure construction projects. This is consistent with the Town's
goals to improve public safety and improve the quality of Town streets.
The need for improvements at the intersection of Winchester Boulevard/Knowles Avenue has
been identified by the Town for several years but were postponed due to the Town not having the
required right -of -way to construct an additional turning lane on Knowles Avenue. As a result of
a recent private development project in the vicinity of this intersection, the Town acquired the
necessary right -of -way in 2012.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by:
Town Manager Z Town Attorney
N:\ PPW\ MANAGEMENT \COUNCIL \COUNCIL REPORTS\9-013 Reports \052013 \12 -
04. WINCHESTER. KNOWLES.INTERSECTION.award.doex
PAGE 2
MAY 9, 2013
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 12 -04 — WINCHESTER BOULEVARD /KNOWLES AVENUE
INTERSECTION IMPROVEMENT PROJECT 813 -0204
DISCUSSION:
The improvements in this project include: construction of a right turning lane on the south side of
Knowles Avenue from Capri Drive to Winchester Boulevard, relocation of the traffic control
system cabinet and hardware to the north side of the intersection, reconstruction of sidewalks and
ramps on Knowles Avenue, modification of the traffic signal system at Knowles Avenue
intersection with Winchester Boulevard and Capri Drive, and storm drain improvements to
address the chronic flooding problems at this intersection. The striping and signing will be
updated to enhance vehicular and pedestrian safety at this intersection as part of this prof eci.
At the April 1, 2013, Town Council meeting, the Council approved plans and specifications for
this project and authorized staff to advertise the project for bids.
On May 8, 2013, three (3) bids were received for this project (Attachment 1.) Staff reviewed the
bids received and determined that Duran & Venables Inc. is the lowest responsible entity and is
most responsive to the Town's formal bid process.
CONCLUSION
Staff recommends that the Town Council authorize the Town Manager to execute a construction
contract in an amount not to exceed $403,759. Additionally, due to the variables associated with
this particular type of construction and to address unforeseen circumstances during the course of
construction, staff further recommends that the Town Council authorize staff to execute future
change orders to the construction contract as necessary, in an amount not to exceed $40,000.00
for work beyond that which is identified in the base bid.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
PAGE 3
MAY 9, 2013
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 12 -04 — WINCHESTER BOULEVARDlKNOWLES AVENUE
INTERSECTION IMPROVEMENT PROJECT 813 -0204
FISCAL IMPACT:
There are sufficient funds for this project as demonstrated in the table below.
$ 530,000 $ 43,553 $ 4
Construction _ $ 403,759
Contingency 40,000
TOTALS $ 443,759
Attachment:
Certified Bid Tabulation
THIS PAGE
INTENTIONALLY
LEFT BLANK
Tvunt of Las Galas Parks mod Pablic Works Depamnnft
Winchester BOatepard7B11o,✓h'# Avnme Bltersectien, BnprovnnntProjea 912 -M
Certified Bid TabnhrHon Bid oyening May 8r2013at 10:00 A.M.atthe Civic Cnrter
This certifies that aft bids were received and opened on May 8, 261$ and riot this b e copy of the
bid tubudaHon SVdT bids ,A a usd So, er -Be in addition& neWtipliaoi By:
` L
Attachment 1
Duran &Verebles, Inc.
740 Hillvlew Ot
Milpitas, CA 05035
Joseph J. Albanese, Ino.
PO Box 087
Santa Clara, CA 85052.0087
Golden Bay C,swWd'Nn, Inc.
U260epo1 Rd.
Hand, CA W545
1. N.. Dim' Han
QuniiH
than
_ y, { Un"Pnn
Ihn, C.,
WtltPtln
It.. Coil
UniLPr/a
Non COs,
1
SawaA
600
LF
fiD_. 20.00
10.000.00
I'M
500.00
2.00
1,000.00
2
Rwnove AC PevemeM
600
IF
T "0_OU Ban
4.000.00
20,00
ID.000.00
4.25
2.125.00
3
Remove Cosh &Culler
BOB
LF
17.00
8fioom
5.00
2,50000
11.00
61600.00
4
Remove FlakwdJbNenik
4,000
SF
6.50
28.000.00
1.20
4,800.00
3.00
12.000.00
5
Remove Trees
3
EA
A 250.00
750.00
30.00
B0 p0
150.00
4SAW
B
RemovelWSD
2fi
LF
183.0
4.575.00
115.00
2.005,00
4580
1.125.
7
Remove Inlet
1
EA
450.00
anion
21000,W
2,000.00
2 043
2,000.00
0
1WW.P. and. vane Mrepair)
15
lF
310.OB
4,650.00
625.00
0.3]5.
433.00
6.405.0
0
New SD MCNwIa
1
EA
6300.00
81300.00
0600.0
8.600,.
B4OBS..
0,085.00
f0
Nen CUT InIN
t
EA
4200.00
4,2WOB
715OOB0
],SOO.W
4.900.0
4,600.00
11
N.CUT &GuOer
460
LF
- 34.00
16,3..00
42.00
18.800.00
29,W
12oW..
12
Nea6Nevap
2250
SF
7.0
16,750..
10.00
22,500.00
ASO
14,025..
Is
Now Driven
426
SF
13.00
2,825.00
20.00
4,500.00
&00
1,00000
is
I2ACDeep LOl
3500
SF
MOB
49,600.00
10.00
35,OW..
1200-
d2,D00.W
t5
Macrosudaae N' b1 WOA
4716
ST
].20
33,048.00
]..
93,005..
2.BB
13,6]8]0
18
New HenJra Ram
2
EA
2460.00
4920..
4200.00
B,dOB.Op
2,SOB.Po
5012.00
T]
Medea Island! IT Was maim CuT
250
LF
88000
P,CW OB
40.00
10,000.00
38.00
91500.00
10
New VBNra! CUT for Pod Chi Isla
100
LF
2],.
2,700.00
30.00
3,000.00
28..
$fi00.p0
19
Nttr Conuele FlahwM (for Patic CMp
IsH
150
SF
17.00
2550.00
15.00
2,250.00
1050
10]6..
20
Emsbn COMmI
1
LS
I;b 1800..
1000.
4..0..
q,B00P0
500,W
600,00
21
Citation S.L. Ia only)
1
FA
8.000.00
8000.00
4,WO.Po
4,000..
6900.
5.0..
22
TYpe1B 184-100
1
EA
15.000.00
10,000.
13.700.00
13,700.00
14,600.00
14,5..00
23
Type 1 -Al1 -BSI nest Pole
1
E4
2.40D.W
2400.00
2850.00
2850,1XI
2.400..
2400.
24
T,. 26 e
1
E4
18000.00
10.800.00
20.000.00
2D,000.00
16,800..
188W.00
26
VoWds SI,nal LED Module
24
FA
480.00
11.620.00
16aAa
360D.00
60000
12000..
26
Mast Aim Mounted 35edbn VehlGaSteel
3
EA
840,00
2.520.00
Una.
345.00
27
Pale TO "wean Vehldeblrel UNA I
1
EA
F
.0.00
840.00
11500
115.00
000.00
00.0000
20
Pole Want"ectpn Valid. S" rel (SV-1)
4
EA
840.
3,300,00
116.00
400.00
WO..
3,800.00
20
Pelestran3 "-ILEDMOdule
4
EA
400.00
1,60000
400,.
1,800.00
gOO,Po
1,000.00
W
Pedestrian Push Bubon B and Sign
4
EA
3000B
L200.a0
115.00
400.00
900.00
1,200.00
31
Pedeslran Sgnl BIM Moudllg(SP -1 &TP
11
4
EA
_ 715.00
2880.0i
118000
400000
700.00
2B0000
32
Remove aM Remslall AWable Ped Signal
2
EA
$1 - 205.00
1 410..
SIOBD
6BOPo
20000
400.00
33
LED LUminclre
B
FA
300.00
t,80n.
885000
4110.00
30000
1,.000
36
RemavdRe lace Lumhaim
1
EA
b 1.65000
t 691.00
085.00
685.00
1,700011
170000
35
#BPu1l Bes th COVer
4
EA
70000
2,8O0..
45500
1,820.00
700.60
2,000 .00
36
si
Type'. Wandler Cabinel (Fodallon
CA0
t
EA
BB0.00
B00.W
1,140.00
114000
11000.00
1.000..
37
Iroiell Town-Fumished Type- P- CUNmller
CBlicAncendy
1
EA
-
1,4100
1,400.00
856.00
855.00
1,450..
1450.On
3B
1PVCSnh40
250
LF
p 42.00
10,500.00
100000
26,00B,.
6OP0
0
W
TPVCSO. BO
250
IF
88.00
16,50.00
100..
2500
B.BB
12],005000..000
0
414 -#9 Cantluolan:
15.000
LF
9i 1.20
10,0.,.
1.50
ffi,600.W
2.25
33,75000
41
#6 - #1 Conductors
400
LF
&04
2,4BOB0
3.50
1.4.,00
6.60
260000
42
EmmBenry Wide. Preamytion Cables
OplNwm
200
LF
3.80
720.00
1.18
MOBS
4.80
000.00
43
Remove GMlMO.& Clean Cowl Lit
25a
lF
3.00
900.00
1.10
275..
600
1112&W
44
Video COWpwrer Cade
t,an.
LF
IBC
1820..
2,30
3080.00
2.25
3600,.
46
Atmrv.T IV L or R
4
EA
Illiolatuaw
144,00
576.30
68.00
272.00
86.00
394.00
46
Auay,Type Vll N or OR
2
EA
28000
620.03
115..
230.00
14300
286.0
47
Install New b "nBM Pwd
5
EA
D 300.00
9,.0.00
280,W
11400BO
258.W
1,200.00
4B
InsbIIS nOnIT
2
EA
300..
"WOO
200.W
400.00
155.00
310.00
49
hen. T 'W Made
2
EA
160.00
380.00
96.00
182..
B3B0
120,00
50
Sig, R Mato on Sinal Most A.
4
EA
360.00
L400.0`
400.00
1.0...
645.W
.0.00
L400.W
51
S'n,Rahwate Remove&Reanstall
1
EA
BW.00
.0,00
245.00
172.00
172..
62
Sgn, SaNa,. Train, Sin& Replace e[N.
BOB.
t
EA
600.00
B...
200.00
200.
t]2.0(i
17200
63
Detail OB- 4' Winds Lana Line w /Maxis
glansca
500
LF
2.
tdW.00
1.50
870.00
0.00
B.OD
64
Dea822 -P Y JIOwLane Una MRefleclers
fflixers.)
50
LF
4.00
2.0.00
3.0
150.00
2BO
100.00
55
Derail 25 - I In. lane Line wlReOxtors
725
LF
200
1450.00
1050
1,067.50
0,85
816.26
SB
Detaal2]B- 4 'Whhe EtleWe Thermo
35
U,
_
x.89 8
2000
]O,W
1000
95.00
0.80
28A
67
Oda. 37 - Lane Dmp al Exit Ramp 8'
DeslsW W&MewlRdledsrs
0
W
L00
260.00
3.50
227.60
1.20
700D
60
Dde6 W -W WtTe Che- elaarg Stripe
w /RmMOts hemo
476
IF
3.00
1.428.W
3.50
1,666.00
1.30
018.80
68
04ai190 -Lose Line Extension Thelma
180
LF
ig
'B'
1.50
240.0
1.00
180.00
4.00
640.00
80
t2'While hnmoplastls
764
IF
_
3.50
2,674.00
3.60
2,004.00
5..
3,820.00
61
Remove ClOH FouMelbn
9
EA
Lj _
1,400..
4200.00
R,000.W
8.000..
t.9...
4,200.00
82
Remove Dist PNI Box
4
EA
306,00
1=..
tt6.-
480.00
300.
1,200.00
W
Remove Un unksced FsuMatpn
1
EA
600.00
600.0
2000.00
2.000..
800..
600.00
64
Remove Trace I. R. or III Foundaldon
2
EA
600.00
1.000.00
2,000.
1 4,000.00
5000.
1,000.00
85
SS. a Cabinet& CONmllcv
1
EA
Muni
600.00
680.00
57A.
57D,.
700.00
700.0
BO
baNa eLumiteire
8
EA
35.00
210..
N5000
BBC..
0
22&00
W
SoN .axL Sinal Head
4
EA
41.00
104.00
116.00
"am
172,W
as
Bob,. PPB
4
EA
21.00
09.00
57.00
228.00
8800
BB
Ssw a Signal Pole x4Mast Amt
2
EA
1,260..
2,500..
570.00
1,140.00
ran
2600.-
]0
S.Wa.Sk -tL ht Pde
t
EA
410.00
410.
6]0.00
570.00
425.W
]t
Salvage T se1 -B Signal Pale
2
EA
600..
1,200.
116,.
2304.
1,R-..
]2
Salves sVehB ralH -d On
B
EA
160.00
1,200.00
115.0
020,-
.
1,200,00
73
Removeand Ra-Rode SIC
2
EA
1$fi0.00
2500.
1,710.00
3420.W
.00
2,800.00
74
Undeaq
50
SF
W.BO
1,600.
8..
3...
R1300�W
250.00
75
Rdorale 1...11 Illunitadedb n
1
EA
2]500
276..
67000
570.0
00
280.00
70
Rc,Swd Cabinet FoudaWn
1
LS
1,350.0
1350.
230.0
R3D.
W
560,.
]]
Rdwsas Video Detection Cis.
2
EA
1,100.00
22..00
2.85000
6,700.0
.W
]0
MobT Ibn
1
LS
T, 350..
7,350..
2],300.-
27300,00
.00
30864.00
]0
Trel6a LOMOI
1
LS
1).000.-
1].0...
180000
180...
..
225..
80
CI ®d eM Gmbh'
1
LS
3,100.00
3,10.
13,6..00
1,800..
..
40,O..W
To
4- ,750.0.
424.4200
431,75225
This certifies that aft bids were received and opened on May 8, 261$ and riot this b e copy of the
bid tubudaHon SVdT bids ,A a usd So, er -Be in addition& neWtipliaoi By:
` L
Attachment 1
THIS PAGE
INTENTIONALLY
LEFT BLANK