6taw H o,� MEETING DATE: 02/04/13
ITEM NO: /
ios G��o� COUNCIL AGENDA REPORT
DATE: JANUARY 30, 2013
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 12 -19 — FY 2012/13 CURB, GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411- 813 -9921
A. AUTHORIZE THE TOWN MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH JJR CONSTRUCTION INC. IN AN
AMOUNT NOT TO EXCEED $173,090.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY IN AN AMOUNT
NOT TO EXCEED $20,000.
RECOMMENDATION:
1. Authorize the Town Manager to execute a construction contract with JJR Construction Inc. in
an amount not to exceed $173,090.
2. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $20,000.
BACKGROUND:
The adopted FY 2012/13 — 2016/17 Capital Improvement Program (CIP) Budget designates
funds for curb, gutter, and sidewalk replacement projects and is consistent with the Town's goals
to improve public safety and the quality of Town streets.
One of the primary causes of damage to curbs, gutters, and sidewalks is tree root growth. The
Town has many mature trees that were planted years ago, and despite their many positive
attributes, they have outgrown their respective planter areas and their roots continue to cause
damage to the Town street infrastructure. The roots have grown under curbing, sidewalks, and in
some cases, under the roadway, causing uplifts and extensive damage, which result in uneven
surfaces and present safety concerns.
PREPARED BY: TODD CAPURSO
Director of Parks and Public Works
Reviewed by: Assistant Town Manager
Town Attorney finance
C:\ Users \dromero\AppData\Local\Microsoft \Windows \Temporary Internet Files \Content.0utlook \YBI74EZW\12 -19 curb gutter sidewalk
award.docx
PAGE 2
JANUARY 30, 2013
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 12 -19 — FY 2012/13 CURB GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411 -813 -9921
DISCUSSION:
At the December 17, 2012, Town Council meeting, the Council approved plans and
specifications for this project and authorized staff to advertise the project for bids.
This project will repair and replace damaged curbs, gutters and sidewalks throughout the Town.
Locations for repair and replacement work were identified over the past year by Parks and Public
Works Department staff and were also determined by service calls the Town received from
residents. In conjunction with the replacement of hazardous and damaged concrete, tree roots
will be pruned and root barriers placed to minimize further damage to new curbs, gutters and
sidewalks.
On January 30, 2013, three (3) bids were received for this project (Attachment 1). Staff
reviewed the bids received and determined that JJR Construction Inc. is the lowest responsible
entity and is most responsive to the Town's formal bid process.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a construction
contract in an amount not to exceed $173,090.00. Additionally, due to the variables associated
with this particular type of construction and to address unforeseen circumstances during the
course of construction, staff further recommends that the Town Council authorize staff to
execute future change orders to the construction contract as necessary, in an amount not to
exceed $20,000.00 for work beyond that which is identified in the base bid. .
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). Ik
Notice of Exemption will not be filed. I
PAGE 3
JANUARY 30, 2013
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 12 -19 — FY 2012/13 CURB GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411 - 813 -9921
FISCAL IMPACT:
There are sufficient funds for this project as demonstrated in the table below.
Attachments:
1. Bid Summary
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