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4�pW N 0,r DATE: TO: FROM: SUBJECT: MEETING DATE: 01/22/13 ITEM NO: 1-1 COUNCIL AGENDA REPORT JANUARY 7, 2013 MAYOR AND TOWN COUNCIL GREG LARSON, TOWN MANAGER PUBLIC HEARING - HAZARDOUS VEGETATION ABATEMENT (WEEDS) ORDER ABATEMENT OF HAZARDOUS VEGETATION (WEEDS) RECOMMENDATION: 1. Open and hold the public hearing. 2. Close the public hearing. 3. Order abatement of hazardous vegetation (weeds). BACKGROUND: The Council annually adopts a Hazardous Vegetation (Weed) Abatement Resolution in coordination with the County Agricultural Commissioner's Office. This program is authorized through Section 14890 of the California Health and Safety Code and has been in place for over 25 years. The purpose of this program is to locate and identify annual herbaceous vegetation, noxious weeds, and combustible debris for removal. The County Agricultural Commissioner's Office conducts annual site reviews prior to the fire season and maintains a listing of properties where vegetation has been identified for removal. On November 19, 2012, the Town Council passed Resolution 2012 -064 declaring hazardous vegetation (weeds) a public nuisance and set January 22, 2013 as the date for public hearing (Attachment 1). The required posting and publishing have been done. Property owners have also received a notice and guidelines from the County Agricultural Commissioner's Office to remove the hazardous vegetation from their property (Attachment 2). PREPARED BY: TODD CAPURSO Director of Parks and Public Works Reviewed by: ,_Assistant Town Manager _Town Attorney Finance N\PPW\MANAGEMENT \COUNCIL \COUNCIL REPORTS\2013 Reports \012213\Hazardous Vegetation Abatement (Weeds).docx Page 2 JANUARY 22, 2013 MAYOR AND TOWN COUNCIL SUBJECT: PUBLIC HEARING - HAZARDOUS VEGETATION ABATEMENT (WEEDS) DISCUSSION: In addition to the Hazardous Vegetation Abatement Program, the County Fire Department established a Brush Abatement Program in 1995, as a result of the Oakland Hills fire. The Hazardous Weed and Brush Abatement are two programs operated by the County to identify hazardous vegetation locations and to notify property owners about the possibility of fire hazards. The two County departments work effectively together to coordinate these programs. The report for the Brush Abatement program •will be presented to the Town Council in May 2013, and its time table is consistent with the generally accepted procedures throughout Santa Clara County as recommended by the County Agricultural Commissioner's Office. CONCLUSION: The Town annually declares hazardous vegetation (weeds) a nuisance due to fire danger and enters into a contract (along with other municipalities) with the County to abate the hazardous vegetation (weeds) not removed by property owners. FISCAL IMPACT: There is no fiscal impact associated. Attachments: 1. Notice of Public Hearing 2. Letter to Property Owners (with attachments) prepared by the Office of the County Agricultural Commissioner Distribution: Kevin O'Day, Acting Agricultural Commissioner, County of Santa Clara, Department of Agriculture and Environmental Management, 1553 Berger Drive, Building #1, San Jose, CA 95112 Moe Kumre, Program Coordinator, Agricultural Commissioner, County of Santa Clara, Department of Agriculture and Environmental Management, 1553 Berger Drive, Building #1, San Jose, CA 95112 Attachment 1 TOWN OF LOS GATOS OFFICE OF THE CLERK ADMINISTRATOR NOTICE OF PUBLIC HEARING TO DESTROY WEEDS NOTICE IS HEREBY GIVEN that on November 19th, 2012, pursuant to the provisions of Section 11.20.020 of the Town Code of the Town of Los Gatos, the Town Council of said Town adopted a Resolution (2012 -064) declaring that all weeds growing upon any private property or in any street, sidewalk or alley, as defined in Section 11.20.010 of such Code, constitute a public nuisance, which nuisance must be abated by the destruction or removal thereof. NOTICE IS FURTHER GIVEN that property owners shall, within thirty (30) days after the adoption of such resolution, or within the time specified in a written agreement with the Director of Parks and Public Works of the Town of Los Gatos, or the Director of Parks and Public Works' representative, whichever time shall be later, remove all such weeds from their property, the abutting sidewalks, and the abutting half of the street in front, and alleys, if any, behind such property, and between the lot lines thereof as extended, or such weeds will be destroyed or removed and such nuisance abated by the Town of Los Gatos, in which case the cost of such destruction or removal will be assessed upon the lots and lands from which, or from the front or rear of which, such weeds shall have been destroyed or removed, and such cost will constitute a lien upon such lots or lands until paid; and will be collected upon the next tax roll upon which general municipal taxes are collected. All property owners having any objections to the proposed destruction or removal of such weeds are hereby notified to attend a meeting of the Town Council of such Town to be held in the Council Chambers of said Town, at 110 East Main Street, TUESDAY, JANUARY 22, 2013, AT 7:00 P.M. or as soon thereafter as the matter can be heard, when and where their objections will be heard and given due consideration. A COMPLETE RECORD OF THE ABOVE IS ON FILE IN THE OFFICE OF THE CLERK ADMINISTRATOR /s/ Mazarin Vakharia CLERK ADMINISTRATOR OF THE TOWN OF LOS GATOS PUB: December 4, 2012 and December 11, 2012 THIS PAGE INTENTIONALLY LEFT BLANK County of Santa Clara Department of Agriculture and Environmental Management Weed Abatement Division Attachment 2 1553 Berger Drive tP. _� Building 1 i CVO¢ San Jose, CA 95112 (408) 282 -3145 Fax (408) 2862460 November 13, 2012 IMPORTANT NOTICE TO ABATE WEEDS Dear Property Owner, To protect your property and the surrounding area from possible Ere, your jurisdiction contracts with the County of Santa Clara to operate a Weed Abatement Program, The County is providing this notice and information packet to you as part of the Program, Please read the information carefully, and call us for clarification or additional information. Your jurisdiction has or will adopt a resolution declaring your property as one that may contain potential Ere hazards from weeds or other debris. In addition, your jurisdiction will be conducting a public hearing to consider an abatement order requiring you to remove any hazardous vegetation or combustible debris. The public hearing will be held on the date and at the place stated in the attached notice to destroy weeds, The public hearing provides an opportunity for you to raise any objections and/or concerns to the requirement that you remove fire- hazardous 'vegetation and /or debris from your property prior to the deadline provided in the attached abatement schedule. The Weed Abatement Program works in coordination with parcel owners if their property is habitat to protected species of plants and/or animals, If you believe your parcel includes an environmentally sensitive habitat, please check the box and explain this on the reply form to assist us. in determining the best approach to weed abatement at your property. If after the public hearing the Weed Abatement Program is approved for your property, the County is authorized by its contract with the cities and by state law to perform an inspection of your property to determine whether the property has been cleared of hazards according to Minimum Fire Safety Standards (see enclosed brochure). Inspections will begin after the abatement deadline for your jurisdiction. This notice-does- not - relieve you of your responsibility to complete the necessary work prior to the deadline for your jurisdiction. If this is your first year in the Weed Abatement Program, you will be responsible for a fee of $41.00 per parcel to cover the cost of creating and maintaining a file in our database. If you fail to complete the abatement work prior to the County inspection of your property, you will be responsible for an inspection fee of $250 per parcel and your property will be scheduled for abatement by the County contractor. If you complete the abatement work before the County contractor, you will not incur further charges. Should the abatement work be completed by a County contractor, you will be assessed the contractor's charges plus a County administrative fee of $169 per parcel. The County will use the least costly method of abatement considering the physical characteristics of your property and environmental concerns. Fees are detailed in the attached price list, The total amount will be included as a special assessment on your property tax bill following confirmation of the charges by Board of Supervisorsi Mike Wasserman, George Shirakawa, Dave Cortese, Ken Yeager, Liz Kniss County Executive; Jeffrey V, Smith your jurisdictiona.. Notice of the date of that meeting will be posted at a location prescribed by your jurisdiction (tyiiicall" the Civic Center) at least three days prior to the meeting. " You can avoid alf costs, other than the first year fee, by completing the abatement work yourself accod��g to P,�LliiKnum ]Fire Safety Standards (see enclosed brochure) prior to the abatement deadline.::for yq#'O jurisdiction and maintaining the Mnimum ]Fire Safety Standards for the durahon= of �fire_.s'eason, which typically runs through October. Parcels will be removed from the program after three (3) consecutive years of voluntary compliance (work completed prior to the deadline), In preparation for this program, please complete and return the enclosed Reply For so that we are aware of your intentions regarding the maintenance of your property. If you designate in your reply that you intend to abate the weeds yourself, you are expected to complete the abatement before the deadline listed on the abatement schedule and maintaiin fire safe conditions for the duration of the fire season. Responding that you intend to provide maintenance yourself -does �►ot release you; from this responsibility ::tq have t e ,Maintenance completed before your deadline ,ano rep ;aced as ,necessary -to maintain lYii dim tm ]Fire Safe Standards. County contractors will proceed to abate hazardous vegetation as necessary after the deadline for your jurisdiction. Enclosed you will find the following information: A Reply Form specific to your property. Please complete and return promptly. A Notice to Destroy Weeds informing you of an upcoming public meeting that you must attend if you have any objections to the proposed removal of hazardous vegetation or debris from your property. Nf A Feed Abatement Program Schedule for your city and a current County price list. q A Brochure about the Santa Clara County Weed Abatement Program. Please be aware that any abatement performed by the County contractor must be in compliance with all applicable enviirortmental protection regulations. If your property falls within an area designated as possible habitat for burrowing owls or any,other protected species of bird or animal, the methods used to remove vegetation to - be regulated by specific laws or local,ordinances. If you! are no longer; -the owner of the property identified by this mailing; please notify the County immediately. If you sell your property after the date of this letter, it is your responsibility to, notify the new owner and to include the obligation to pay any abatement costs in your agreement of sale. Without taking this action; you.will be responsible for all hazard abatement charges. assessed to the.property. Our goal is voluntary compliance with the Minimum Buie Safety Standards, and it is our objective to ensure that all,properties .remain,safe. from fit;e,:If you have, any questions about your property or need .on. site advice,to., help °you,aehieve�cotnpliance withahe Minimum Fire' =Standards, please call the.Santa Clara County: Weed Abatement Program at (4.08) 282,3145. Sincerely, Greg an Wasseithove; Director Department of Agriculture and Environmental Management TRA 03 1 • NOTICE IS HEREBY GIVEN that on November 19, 2012, pursuant to the provisions of Section 11.20.020 of the Town Code of the Town of Los Gatos, the Town Council of said Town adopted a Resolution declaring that all weeds growing upon any private property or in any street, sidewalk or alley, as defined in Section 11.20.020 of such code, constitute a public nuisance, which nuisance must be abated by the destruction or removal thereof. NOTICE IS FURTHER GIVEN that property owners shall within thirty days after the adoption of such resolution, or within the time specified in a written agreement with the Director of Parks and Pubic Works of the Town of Los Gatos, or the Director of Parks and Pubic Works' representative, whichever time shall be later, remove all such weeds from their property, the abutting sidewalks, and the abutting half of the street in front, and alleys, if any, behind such property, and between the lot lines thereof as extended, or such weeds will be destroyed or removed and such nuisance abated by the Town of Los Gatos, in which case the cost of such destruction or removal will be assessed upon the lots and lands from which, or from the front or rear of which, such weeds shall" have been destroyed or removed; and such cost will constitute a lien upon such lots -or lands until paid, and will be collected upon the next tax roll upon which general municipal taxes are collected. All property owners having any objections to the proposed destruction or removal of such weeds are hereby notified to attend a meeting of the Town Council of such Town to be held in the Council Chambers of said Town at 110 East Main Street, Los Gatos, California, on Tuesday, January 22, `2013 at `1:00 p.m., or as soon thereafter as the matter can be heard,'when their objections will be heard and given due consideration. The language and format for this notice is required by California Health and Safety Code Sections 14891 Et. Seq. (over) LOS GATOS WEED ABATEMENT PROGRAM SCHEDULE January 22, 2013 Public hearing to consider objections twAbatement List. PARCEL ABATEMENT April 15, 2013 --ENT DEXD,UNE,-_ parcel must, e 'be free ` from iha doRu s vegetation by this date or Inspector will order abatement. July-August, 2013 Assessment Hearing to protest abatement charges Tate p ject to change, pleaik c­ rin with City Clerk) If this is your first year i4 the Mid AbaiieMPnt Pto ram, you will :b0.. ponsible fora fee of $41.00 per parcel to cover the cost of creating and maintaining a file in our database. Please be advised that the proper the April 15 th deadline will be cho scheduled for abatement' 6yAhe:( before the County contractor per Should the abatement work be ,`( contractor's charges plus 'a' noun n owner of any parcel found to be non-compliant on or after ;ed an inspection fee of $250.06. and the property will be haty.cdbtractl ­ jr. If Ybu complete the abatement work 9 the abatement, j6 .0 will not incur further charges. firmed by a., contractor, you will be assessed the istrative fee of §169.00 per parcel. 2013 COUNTY CONTRACTOR'S WEED ABATEMENT PRICE LIST A) Disc Work" PARCEL SIZE: 1St Disc + 2 "d Disc = Total Discs 0-12,500 sq.ft. $179.00 $120,40 1 A 10 - 12,501sq.ft.- 43,560sq.ft. $208.00 "'0 00 $ 59.00 Larger than 1 Acre $80.00 $79.4 $168.00 (PER. ACRE) It is re, uiredthat parcels be disced twice a.year.,,rhe.cqs'i for the first discing is higher due to , q . ...... additional work normally req ired during. the- first discifig. Adde,d, to ordQrswith removal at 160% of the dump site charge. *Please note this program does not offer herbicide application as a method of abatement. 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V•-;•• O .ro0., O 0 cn CD � �• � =r SD cp ° m c cam ° 0 ° m o CCD: D �a ° m m n ° -� �-� __ 8 a c o� ��� o �, 0� � a. -.. ro -ry = < w c c n ro ro m c Cp (n 'D a ro �m �o �o- 0 3 cnoCro =.3 n °y =�+ cn =. p f u o+ o >> m t� � cO 3 5 cn o o ro =moo ti m e -o ff d� ° rstoL. J0m PD A) cu wm J��+ m ro,BAo m c°o�°7 roro�� ni3 cDm ao to `" y cD ro :3 5 ro ro O' = ro N .=i• "O N w _,�• --i w 'O NO ,0.. ID ro N �. CD ' o .v U) — CD O .�• n c-Di '� w = ro ro Sr (/S ° ,Q.. Q ro ° cn w E a o y� cD- B a °c f w � fj f° ° o °' U7 < o _* < m % m -� v m ID ID Bran ro cn .' .» < =7�-c•° m(B= co =F°n me roro at ro N v' 2013 Return Reply Form IMPORTANT: Please complete this form and mail back to the Weed Abatement Program no later than January 15, 2013. Thank you. "TOPRANI, SUBODH K AND TOPRANI, SHRADDHA S 41 DOUD DR LOS ALTOS CA 94022 -2323 Parcel Number Site Address 175 -53 -045 26618 ASCENSION LOS "TOPRANI, SUBODH K AND TOPRANI, TRA: 14 -009 III I III I III 1111111111111 Please check the box that applies for each parcel (see explanations belowl: B C FE7 I am no longer the owner of this property, and the new owner information is listed below. Please return Reply Form immediately. B I intend to maintain this parcel in a manner consistent with the Minimum Fire Safety Standards from April 30, 2013 through the end of the fire season (typically runs through October). All parcels on the abatement list remain subject to inspection to ascertain compliance. Non- compliance by the deadline will result in an Inspection fee or the abatement of weeds by the County contractor and the resulting charges added to the propertv tax. C I request that the County Contractor perform weed abatement work on this parcel. Charges for this work will be added to my property tax bill. Work may commence on or about March 12th, 2013. Please provide any additional information such as new owners, presence of piping, irrigation, crops or other improvement. If your property is fenced /locked, please provide instructions on how to enter the property. If you are no longer the owner of the property identified by this mailing, please notify the County immediately. If you sell your property after December 1st ,2012, it is your responsibility to notify the new owner and to include the obligation to pay any abatement costs in your agreement of sale. Without taking this action, you will be liable for all hazard abatement charges assessed to the property. Thank you Please check if you feel this parcel is environmentaly sensitive Signature Name (please print) Date Day time phone Fold Here First Return Address Santa Clara County Weed Abatement Program Department of Agricultural and Environmental Management 1553 Berger Drive, Bldg. #1 San Jose, California, 95112 Fold Here Second Use Staples To Secure O a (L® LU Z Q: m Z co �- �W.E ®m ()LLW O Z Z W p r 0 N O O O O O N ~ 00 O N O m — O It O O � O O p ' r (D M O r" N cal N N O N N 00 00 N N N N W) k f V) O kn kn CN � CN � � Ol aN � � � � � � � � ON � � CN � � Cl% OC1 OM1 0.. 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