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12DATE: TO: FROM: MEETING DATE: 12/17/12 ITEM NO: I a COUNCIL AGENDA REPORT DECEMBER 4, 2012 MAYOR AND TOWN COUNCIL / GREG LARSON, TOWN MANAGER ✓/% �/ SUBJECT: PPW JOB NO. 10 -17 —ALMOND GROVE STREET REHABILITATION PROJECT UPDATE ACCEPT THE STAFF REPORT ON THE REHABILITATION OF STREETS IN THE ALMOND GROVE AREA RECOMMENDATION: Accept the staff report on the rehabilitation of streets in the Almond Grove Area. BACKGROUND: During consideration of the 2010 -16 Capital Improvement Program, the Town Council made an inquiry with regard to the funding being proposed for an analysis of the condition of streets in the Almond Grove area. The Council requested that staff include streets outside the Almond Grove Historic District and also include the Broadway District as well as streets west of the Almond Grove neighborhood. In March 2011, staff submitted a report to Council regarding the condition of streets in this expanded Almond Grove area. The report not only included condition information for each individual street, but also a range of recommended treatments and associated costs. The streets in the Almond Grove area are constructed of both concrete and asphalt. There are 10 streets adjacent to the core downtown area with a concrete surface (e.g. Bachman, Tait, Massol, Broadway) and 21 streets with an asphalt surface in the upper part of the Almond Grove area (e.g. Alexander, Belmont, and Hernandez.) The conditions of these streets have deteriorated over the past decades to the point that normal street resurfacing is not an option in order to make improvements to these concrete streets. These streets are all shown on the Almond Grove District Street List (see Attachment 1). PREPARED BY: TODD CAPURSO Director of Parks and Public Works Reviewed by: _Assistant Town Manager 1)j, Town Attomey�n�Finance NTP MAGEME COUNCMTOUNCd R ORT$ 012 RWOMM21l12WmatM.G W Gro�are.SV t Rdhb.Updete.da _/ PAGE DECEMBER 4, 2012 MAYOR AND TOWN COUNCIL SUBJECT: PPW JOB NO. 10 -17 —ALMOND GROVE STREET REHABILITATION PROJECT UPDATE ACCEPT THE STAFF REPORT ON THE REHABILITATION OF STREETS IN THE ALMOND GROVE AREA BACKGROUND (cont'd.): In March 2011, staff presented the Town Council with an update on the condition of the Almond Grove area street infrastructure and a comprehensive program to reconstruct and rehabilitate these neighborhood streets. The estimated cost to rehabilitate the Almond Grove area street infrastructure was approximately $19 million. At that time, the majority of streets in the Almond Grove area were within the Town's Redevelopment Area (RDA) and staff identified funding in both the Town RDA Budget and regular CIP Budget as a starting point to begin the reconstruction of these streets. Minimal street reconstruction work has been performed on the concrete streets in Almond Grove area over the last several decades for two primary reasons. The first is that concrete streets do not lend themselves to preventive maintenance treatments compared to asphalt streets. Concrete streets are typically repaired by removing and replacing entire sections of roadway. Over the years, this can create a patchwork effect, which can be seen on many of the streets in the area, particularly those streets that have experienced extensive utility replacement work. The second reason has been funding constraints. Concrete streets are not good candidates for preventive maintenance, so the only method by which the streets can be rehabilitated is through complete reconstruction. This is a relatively expensive proposition when compared to the preventive maintenance activities associated with asphalt construction. Due to the age and condition of these concrete streets, nearly all of these streets in the Almond Grove area are now in need of full reconstruction. Most of the streets in this area are approximately 80 years old and the condition of these streets has deteriorated over the years, resulting in base failures, uneven surfaces, cracks, and separation. In addition to the poor condition of the concrete streets, the curbs, gutters, and sidewalks have also deteriorated. The curbs, gutters, and sidewalks in the Almond Grove Area were not built to current concrete construction standards. They are constructed of a thin concrete face, directly on a gravel and dirt base. The curbs and sidewalks have a high amount of cracking and uplift by tree root growth. In recent years, the Town has had to allocate a higher than average amount of resources for patching cracks, grinding surfaces, and replacing entire sections of sidewalk in this area due to the deteriorating condition. DISCUSSION: In early 2012, the State took legislative action to end redevelopment agencies, which was the primary intended funding source for Almond Grove concrete street reconstruction. Staff has been working over the past year to address the loss of RDA funding and its impacts on associated Town projects. In summer 2012, a Successor Agency to the Town's former Redevelopment Agency was formed as required by state law and various funding options have been evaluated to address former redevelopment related projects. PAGE DECEMBER 4, 2012 MAYOR AND TOWN COUNCIL SUBJECT: PPW JOB NO. 10 -17 —ALMOND GROVE STREET REHABILITATION PROJECT UPDATE ACCEPT THE STAFF REPORT ON THE REHABILITATION OF STREETS IN THE ALMOND GROVE AREA DISCUSSION (cont'd.): While the issues regarding the Town's former Redevelopment Agency were being resolved, staff acted proactively to include asphalt streets in the upper part of Almond Grove area (e.g. Pennsylvania, Hernandez, Chestnut, Laurel, Madrone, Overlook) that were outside of the Town's RDA boundaries in the annual street resurfacing project, and half of these streets were resurfaced in summer 2012. The remaining asphalt streets will be included in the summer 2013 street resurfacing project. This resurfacing work (cape sea]) is funded by the Town's regular CIP Budget. The above mentioned streets did not require full reconstruction like the concrete streets closer to the core downtown area. By the end of summer 2013, a total of 21 asphalt streets in the Almond Grove area will have been resurfaced at a cost of approximately $900,000. This cape seal resurfacing approach on the asphalt streets resulted in substantial cost savings in place of conventional asphalt overlay for the Town. The reconstruction of the remaining 10 concrete streets in the neighborhood is more complex because there are many factors that need to be evaluated and considered for this project. The Almond Grove and Broadway districts are classified as historic areas. According to the Town Code, the street surfaces in this area should remain of concrete construction to retain the historic character of the area. The Town Council may make changes to the codes and policies, as necessary, and it may require Council to reassess the construction materials used on the streets in these areas. The cost of construction associated with concrete streets has historically been higher than that of asphalt streets. The December 2012 cost estimate to reconstruct these streets with concrete is $13.8 million as opposed to $11.8 million with asphalt, making concrete approximately 17% more expensive than asphalt. The multiple phases of construction and neighborhood impacts are other key points that should be considered. Most houses in the neighborhood have very limited garage facilities and on- street parking, so convenient access to streets is important to these residents. The construction of a concrete street will take almost twice as long as an asphalt street. Additionally, during construction on- street parking and access will be severely limited. In past years the Town has worked closely with residents and merchants to minimize inconveniences due to construction projects in and around downtown and will do so in the reconstruction of concrete streets in the Almond Grove area. There are many details yet to be resolved to ensure the project is constructed expeditiously and with the least amount of inconvenience to the public. The long -term maintenance cost for a concrete street will be less than an asphalt street. However, over time, as new utility service connections for the house remodels /construction are completed, it will require cutting into the new street section and patching the street afterwards. The patches will be more visible on concrete streets, as seen today with an assortment of utility trench cuts and patches in the neighborhood. On asphalt streets such utility trench cuts can be resurfaced and look similar to the existing asphalt surface. PAGE 4 DECEMBER 4, 2012 MAYOR AND TOWN COUNCIL SUBJECT: PPW JOB NO. 10 -17 —ALMOND GROVE STREET REHABILITATION PROJECT UPDATE ACCEPT THE STAFF REPORT ON THE REHABILITATION OF STREETS IN THE ALMOND GROVE AREA DISCUSSION (cont'd.): If funding for the Almond Grove Street Reconstruction project is allocated and the Town Council approves this as a Capital Improvement Project, staff will hold neighborhood meetings to discuss various project options and solicit input as to the preference of the neighborhood on concrete versus an asphalt street and report back to the Town Council. CONCLUSION: Staff recommends that the Town Council accept this report and provide input to staff regarding this project. ENVIRONMENTAL ASSESSMENT: This is a project as defined under CEQA, but is Categorically Exempt (Section 15301c). A Notice of Exemption will not be filed. FISCAL IMPACT: The estimated cost to reconstruct concrete streets in the Almond Grove area is approximately $11M to $14M in today's dollars. As staff prepares the 2013/14- 2017/18 CIP Budget, funding from a variety of sources may be available to fund some portion of the identified improvements, even with the State and County taking the previously budgeted Redevelopment funds. The reconstruction of streets in the Almond Grove area will likely need to be a multi -phase project according to the funding that may be allocated. Council discussion of and direction on potential phasing will aid in preparation of Capital Budget alternatives for Council consideration at the January 22, 2013 Capital Project Priorities and Funding Study Session. Attachments: 1. Almond Grove District Street List \ § |� k ! k Qf / \2 : . p . / /< � SM. ;2I2I =I;II ^#\- - ~ \ § \ \� §| ■ \!■ §! | § § | | §|| ■ § || ■�§ | |,| \ \� (/ ■'; |° E , § |� k ! k Qf / \2 : . p . / /< � SM. ;2I2I =I;II ^#\- - ~ \ § \ \� §| ■ \!■ §! | § § | | §|| ■ § || ■�§ | |,| THIS PAGE INTENTIONALLY LEFT BLANK