Minutes 01282012 Council Retreat 2/21 /12 Item #5b MINUTES OF THE TOWN COUNCIL RETREAT JANUARY 28, 2012 The Town Council of the Town of Los Gatos conducted a Town Council Retreat on Saturday, January 28, 2012, at the Police Operations Building, 15900 Los Gatos Boulevard, Los Gatos, California 95030. MEETING CALLED TO ORDER - 8:50 A.M. ROLL CALL Present: Mayor Steve Rice, Vice Mayor Barbara Spector, Council Member Steven Leonardis, Council Member Diane McNutt, and Council Member Joe Pirzynski. Absent: None DISCUSSION TOPICS Budget Update Jenny Haruyama, Assistant Finance Director , presented the budget update. Budget Priorities Greg Larson, Town Manager , introduced the session and described the process for adjusting the priorities. The following changes were directed by a majority of the Council: Move from Tier 3 to Tier 2: C onducting sergeant salary level/compaction analysis. Move from Tier 2 to Tier 1 Shift funding for street sweeping. Move from Tier 2 to Tier 3: P ursuing service maintenance revenues . I mplementing 9 -8s/closed Fridays. R educing library programs. R educe library collections. Eliminate community outreach position
Move from Tier 1 to Tier 3: I mplement library day closure . E liminate or reduce GF grant funding. Move from Tier 1 to Tier 2: E liminate community service officer position . Reduce PPW administrative support Reduce parks maintenance. Reduce streets/sign maintenance. Restructure library management. Reassign and eliminate building inspector position ; extension of notice per iod remains Tier 1 . Reduce planning staff. Reduction of emergency preparedness and dispatch consolidation funds. Council requested that staff review training and travel budgets to ensure they are not excessive. Staff commented that Council direction on the budget adjustments will be used in developing the proposed FY 2012/13 budget. Council commented that the items in Tier 2 should still be considered in budget development if necessary. Strategic Goals Update and Discussion Greg Larson, Town Manager, presented the Staff Report. Council requested t he foll owing revisions to the FY 2012 -2014 Strategic Goals: Remove construction of library since that project has been completed. Revise the reference in the General Plan goal to the “next” two years, rather than the “first” two years. Review the goal regarding affordable housing following decisions related to Redevelopment Agency dissolution. Revise the goal regarding the North Forty to read “Complete” rather than “Facilitate development process and.” Revise the goal regarding ongoing capital funding for infrastructure to: Explore and present funding mechanisms for ongoing street maintenance . Revise the goal regarding the sports park to remove “Develop master plan and.”
Revise the goal regarding the police services contract to read: Conduct mid -contract review and update of contract with Monte Sereno for police services to reflect needs and resources. Council suggested letting the need for a Business Improvement District rise from the business community and for staff to work with the Chamber of Commerce to address the need given the demise of the Redevelopment Agency. Council requested that staff bring to Council items 3 and 4 of the guiding principles for re -use of the former library space . Council requested that staff schedule a special meeting for Council to discuss a vision for the North Forty that will be shared with the North Forty Advisory Committee. VERBAL CO MMUNICATIONS Ms. Quintana commented on preserving library hours, the importance of street maintenance , her willingness to pay for street maintenance, the interpretation of the density bonus law, the need to coordinate the North Forty plan with the Boulev ard Plan, the importance of considering what the developer might need to make the process successful, and need to obtain community input on the reuse of the former library space. Mr. Hudes commented on being impressed with the retreat process and looking at economic vitality to generate revenue , and an approach and vision for the North Forty. OTHER BUSINESS There was no other business for this meeting. ADJOURNMENT The meeting adjourned at 12:38 p.m. Attest: /s/Mazarin A. Vakharia Clerk Administrator