1999-055-Amending The Purchasing Manual Related To Reimbursement Of Reasonable Expenses Incurred As A Result Of Attendance At Governmental Business FunctionsRESOLUTION 1999 55
RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF LOS GATOS AMENDING
THE PURCHASING MANUAL RELATED TO
REIMBURSEMENT OF REASONABLE EXPENSES
INCURRED AS A RESULT OF ATTENDANCE
AT GOVERNMENTAL BUSINESS FUNCTIONS
WHEREAS, the Town's Purchasing Manual was adopted by Town Council
Resolution 1997 -25; and
WHEREAS, the Purchasing Manual sets forth procedures for reimbursement of
expenses incurred as a result of attendance at governmental business functions in the "Claim
for Reimbursement" section; and
WHEREAS, the maximum daily allowance for meal expenses ($35 per day) has
not be adjusted since 1987; and
WHEREAS, the Town desires to increase the maximum allowance for meal
expenses to $45 per day, authorize a per diem rate for meal expenses, and simplify claim
procedures;
RESOLVED, that the "Claim for Reimbursement" section of the Purchasing
Manual as adopted by Resolution 1997 -25 is revised as shown in Exhibit A (attached).
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town
of Los Gatos, California, held on the 17th day of May, 1999 by the following vote:
COUNCIL MEMBERS:
AYES: Randy Attaway, Steven Blanton, Linda Lubeck, Joe Pirzynski,
Mayor Jan Hutchins
NAYS: None
ABSENT: None
ABSTAIN: Non(
SIGI
ATTEST:
v�
CLERK. OE THE TOWN OF L . GATOS
LOS GATOS, CALIFORNIA
EXHIBIT A
CLAIM FOR REIMBURSEMENT
All expenses other than automobile - related travel and per diem meal expenses shall be
reimbursed at actual cost. The allowance for per diem meal expenses is $45 per day and
individual meal receipts are not required. A "Claim for Reimbursement" form shall be filed with
the Town Manager as soon as practical after the expense is incurred. Documentation supporting
the claim for reimbursement shall be included with the "Claim for Reimbursement" form.