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2003-115 - Awarding A Contract To Santa Clara Valley Corporation For Project 0410 Custodial Services ContractRESOLUTION 2003 -115 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AWARDING A CONTRACT TO SANTA CLARA VALLEY CORPORATION FOR PROJECT 0410 CUSTODIAL SERVICES CONTRACT WHEREAS, proposals were sought in conformance with State and Town law for Project #04 -10 - Custodial Services Contract; and WHEREAS, Council awarded the custodial services agreement to Star Time Building Maintenance on August 18, 2003 in the amount of $95,983.20; and WHEREAS, Star Time Building Maintenance did not fulfill the terms of their agreement. WHEREAS, Santa Clara Valley Corporation submitted a proposal which the Town Council deems to be the most responsive to the Town's solicitation dated in June, 2003. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Los Gatos that the agreement with Star Time Building Maintenance is being terminated effective October 31, 2003. BE IT RESOLVED by the Town Council of the Town of Los Gatos, County of Santa Clara, State of California, that Silicon Valley Corporation is declared to be the second lowest responsible bidder for Project #04 -10 - Custodial Services Contract. BE IT FURTHER RESOLVED that the Town Manager is hereby authorized and directed to execute a custodial services contract with Santa Clara Valley Corporation (Attached as Exhibit A) on behalf of the Town in the amount of $67,040.00. PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos, California, held on the 6th day of October, 2003, by the following vote: COUNCIL MEMBERS: AYES: Steve Glickman, Diane McNutt, Joe Pirzynski, Mike Wasserman, Mayor Sandy Decker. NAYS: None ABSENT: None ABSTAIN: None SIGNED: MAYOR THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: U CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA Section 3 AGREEMENT THIS IS AN AGREEMENT between the Town of Los Gatos (hereinafter referred to as "Owner ") and Santa Clara Valley Corporation, (hereinafter referred to as "Contractor "). Owner and Contractor, for the consideration hereinafter named, agree as follows: 3 -01. SCOPE OF WORK. Contractor shall furnish all materials and perform all of the work for PROJECT # 04 -10 Contractual Custodial Services to maintain interior, and exterior building facilities at the CIVIC CENTER, DOWNTOWN NEIGHBORHOOD CENTER, SERVICE CENTER, POLICE DEPARTMENT ANNEX, in accordance with the Contract Documents, as may be modified by negotiations between Owner and the Contractor. 3 -02. CONTRACT PRICE First Year. As full compensation for furnishing all materials and equipment and for doing all the work contemplated and embraced in this Agreement, also for all loss or damage arising out of the nature of the work aforesaid, or from the actions of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by Owner, and for all risks of every description connected with the work, also for all expenses incurred by or in consequence of the suspension or discontinuance of work, and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Contract Documents, Owner shall pay the amount specified by Contractor in Contractor's Proposal Form, or the amount that may be negotiated between Owner and Contractor pursuant to this request for proposals. Successive Years. One year from the date of this Agreement and each anniversary thereafter, the monthly price paid for such services shall be adjusted upward or downward, increased or decreased, according to the percent change in the U.S. Department of Labor, Bureau of Labor Statistics Consumer Price Index, All Items, All Urban Consumers, San Francisco - Oakland -San Jose, 1982 -84- 100 Index. Contractor shall be responsible to submit a written notice 60 days in advance requesting an adjustment to the current index. The index used shall be that issued for all items of each year. The beginning index is 197.3 as of April, 2003. 3. Town Council Budget Discretion. The authority to determine annual budgets for Owner is vested by law with the Town Council of the Town of Los Gatos. Nothing in this Agreement shall bind the Town Council to budget funds in successive fiscal years for payment of services under this Agreement, and the Ownpr reserves the right to terminate this Agreement without consequences to the Owner in the event the Town Council determines in the future not to budget funds for this Agreement. 3 -03. CONTRACT DocuMENTS. All rights and obligations of Owner and Contractor are fully set forth and described in the Contract Documents. All parts of the Contract Documents are intended to be correlated so that any work called for in one part and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. The Contract Documents are defined in Section 4 -01.A of these Specifications and are incorporated herein by reference the same as though set out in full. 3 -04. BEGINNING OF WORK. Following the execution of this Agreement and the approval of bonds and insurance policies and certificates, Owner shall issue a Purchase Order. Commencing work or the entrance of equipment or materials on the site of the work by Contractor before receipt of the Purchase Order is at the sole risk and expense of Contractor, and the Contractor shall be fully liable for any damage or injury sustained by Owner or third persons resulting therefrom. 3 -05. TERM OFTHIs AGREEMENT. The term of this Agreement shall begin on November 1, 2003 and end on June 30, 2004, with renewal based on performance evaluation. Exhibit A 3 -06. TERMINATION OF A _ °EMENT 1. Failure to Perform Satisfactorily. All work shall be performed to the satisfaction of the Director of Parks and Public Works. If performance is not satisfactory, Owner shall give Contractor written notice including a reasonable time (15 days) for meeting the necessary standards. If Contractor fails to perform satisfactorily after written notice, Owner may terminate this agreement on five days written notice. 2. Failure to Meet Security Clearance Requirements. Failure to meet security clearance requirements shall be grounds for termination on 30 days written notice by Owner. 3. Termination Without Cause. The Owner may terminate this Agreement without cause on 30 days written notice. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the _ day of , 200_. TOWN OF LOS GATOS, by: Debra J. Figone, Town Manager Recommended by: John Curtis Director Parks & Public Works Department Approved as to form: Orry P. Korb, Town Attorney CONTRACTOR, by: Silicon Valley Corporation Signature Print Name Title ATTEST: Marian V. Cosgrove, Town Clerk e Q ►lw'L 3 v a �v a� 0 a• C� o cn ..7 O • 0 C I r d U v 'a U w a e C r, e 0 MN N e O M e c Ug oyi = � F U U d W O' i, a 3 A G A N p. o a, v � aci o m m a� a, a 8 •z .5 6 c � O A 'a .5 � o 'O y .. d d 3 � � N a� A y � o ie L Attachment 2