2003-077- Establishing The Fiscal Year 2003-2004 Voluntary Furlough Program And Authorizing Town Manager To Execute Side- Letters Of Agreement With The Town's Bargaining Units On Behalf Of The Town Of Los GatosRESOLUTION 2003 - 77
RESOLUTION ESTABLISHING THE FISCAL YEAR 2003 -2004
VOLUNTARY FURLOUGH PROGRAM AND AUTHORIZING TOWN MANAGER
TO EXECUTE SIDE- LETTERS OF AGREEMENT WITH THE
TOWN'S BARGAINING UNITS ON BEHALF OF THE TOWN OF LOS GATOS
RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa
Clara, State of California, that the Fiscal Year 2003 -2004 Voluntary Furlough Program shall be
established as set forth in the attached EXHIBIT A.
BE IT FURTHER RESOLVED, that the Town Manager is authorized to execute
side - letters of agreement with the Town's bargaining units regarding the Voluntary Furlough
Program, consistent with the parameters set forth in the attached EXHIBIT A.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town
of Los Gatos, California, held on the 16`" day of June, 2003 by the following vote:
COUNCIL MEMBERS:
AYES: Steve Glickman, Diane McNutt, Joe Pirzynski, Mike Wasserman,
Mayor Sandy Decker.
NAYS: None
ABSENT: None
ABSTAIN: None
SIGNED:�`°��
MAYO OF THETOWN OF LOS GATOS
LOS GATOS, ALIFORNIA
ATTEST:
CLERK OF THE TOWN OF LOS &TOS
LOS GATOS, CALIFORNIA
Exhibit A
Town of Los Gatos Fiscal Year 2003 -2004
Voluntary Furlough Program
Effective: June 22, 2003 through June 19, 2004
Purpose: To provide eligible employees the ability to take up to 80 hours of leave -
without -pay each fiscal year and thereby contribute toward the organizational
efforts to reduce operating expenditures.
Program Conditions
The Request: Participants must submit a request to their Department Director to
take between 1 -80 hours of leave- without -pay during the fiscal year.
The decision to permit an employee to participate in the leave without
pay program rests exclusively with the Department Director and the
Town Manager. The leave must be taken between June 22, 2003
and June 19, 2004.
Benefits: Health benefits for employees will be fully maintained during the pre -
authorized leaves under the Program. The benefits that will be
maintained include: medical, dental and life insurance; supplemental
benefit cash allocation; and employee assistance program (EAP).
Participating employees will not accrue vacation, sick leave and
retirement benefits during their leave.
Spreading Impact: Participants will have the option of spreading the reduced income
associated with the leave- without -pay over twenty -six pay periods, or
of having the leave- without -pay effective in the pay period in which it
is taken. Any reconciliation of income will be made when the leave -
without -pay is taken. Final reconciliation may be necessary based on
any mid -year salary adjustments.
Termination: If employment with the Town is terminated prior to June 19, 2004, any
income due the employee or the Town associated with this program
shall be reconciled in the employee's last paycheck. In the event the
amount owed the Town exceeds the amount of the employee's last
paycheck, a payment schedule shall be established.