2009-009-Execute An Agreement And Feature Minor Amendments With The City Of Campbell To Provide Court Liaison Services For The Town Of Los Gatos/Monte Sereno Police DepartmentRESOLUTION 2009 -009
RESOLUTION OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE AN
AGREEMENT AND FUTURE MINOR AMENDMENTS WITH THE CITY OF CAMPBELL
TO PROVIDE COURT LIAISON SERVICES FOR THE TOWN OF LOS GATOS /MONTE
SERENO POLICE DEPARTMENT.
WHEREAS, the Town of Los Gatos and the City of Campbell have agreed it is in both
agency's best interest to enter into an AGREEMENT TO PROVIDE COURT LIAISON SERVICES
(hereinafter "Original Agreement" attached), in order to streamline services and reduce costs for both
entities related to the processing of criminal complaints, warrants, sulpoenas, and other related tasks
as described in Exhibit A,
WHEREAS, the Town of Los Gatos and the City of Campbell may desire to continue
the Original Agreement and to modify its terms with respect to future costs of services provided upon
mutual agreement of the Town and City Managers' extension of the term of Original Agreement for
each subsequent year of existence,
WHEREAS, the Town of Los Gatos will recognize a cost savings associated with the
reduction of approximately .5 FTE Police Records Specialist in the police department in FY 2009/10,
RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara,
State of California, that the To An of Los Gatos enter into an agreement with the City of Campbell to
provide court liaison services for the Town of Los Gatos /Monte Sereno Police Department, and that
the Town Manager is authorized, and is hereby directed, to execute said agreement and futue minor
amendments in the name and on behalf of the Town of Los Gatos.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 2nd day of February, 2009 by the following vote:
COUNCIL MEMBERS:
AYES: Diane McNutt, Joe Pirzynski, Steve Rice, Barbara Spvctor, and Mayor Mike Wasserman
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST;
LE OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
SCOPE OF SERVICES
The following list constitutes a general outline of the court liaison services that will be provided to
the Town of Los Gatos by the City of Campbell court liaison staff person:
1. The court liaison person will go to the Town of Los Gatos a minimum of two (2) times a
week for pick -up of paperwork that Is required to be submitted to the appropriate Court.
2. The court liaison person will run the arrest booking list in Criminal Justice Information
Center for both agencies to determine which agency has time sensitive, in- custody
reports that must be submitted to the Office of the District Attorney.
3. The court liaison person will process all In- custody complaints as necessary.
4. The court liaison person will take all criminal complaint requests to the Office of the
District Attorney,
5. The court liaison person will be responsible for walking through arrest warrants when
requested.
6. The court liaison person will be responsible for the collection and delivery of all required
documents to Office of the District Attorney, Juvenile Probation Department, Traffic
Court, Central identification Unit, Central Identification Division and the Mall of Justice.
7. The court liaison person will update the Tiburon database with charges that are filed,
complaint requests that are refused or require follow up and the date if a complaint is re-
submitted to the Office of the District Attorney,
8. The court liaison person will process and enter subpoenas into the Tiburon database and
deliver subpoenas to the office of the Patrol Sergeant for service. The Court Liaison
person will enter the service information Into the database and deliver the served
subpoenas to the Office of the District Attorney.
9. The court liaison person will update charges in the arrest database as needed.
10. The court liaison person will update CJIC and send the 849 letters when necessary.
11. The court liaison person will review the charge audit report once a month.
12. The court liaison person will obtain lab results from Criminal Justice Information Center
and forward the information to the Office of the District Attorney and Department of Motor
Vehicles as needed.
13. The court liaison person will mail required forms to the Department of Motor Vehicles.
14. The court liaison person will be the main point of contact between the Los Gatos Police
Department and members of the Office of the District Attorney and Superior Court when
needed.
IXHIBIT A
15. The court liaison person will be responsible for notifying the Los Gatos Detective
Sergeant of all follow up requests from the Office of the District Attorney.
16. The Town of Los Gatos will provide a workstation for the court liaison person and remote
access to their Tiburon Records Management System.
17, Reporting Relationships -- Any Issues that Los Gatos.Monte Sereno Police Department
has regarding employee performance should be brought to the attention of the Campbell
Police Records Supervisor.
18, Time Off Requests - All time off requests will be submitted to the Campbell Police
Department Records Supervisor for approval.
19. Sick Calls - The court liaison person will contact the Campbell Police Department
Records Supervisor or person designated by the Records Supervisor when calling in
sick.
20. Point of Contact for Los Gatos -Monte Sereno Police Department is the Administrative
Services Manager,
21. The Scope of Services document will be reviewed annually or as either agency deems
necessary.
CITY OF CAMPBELL
RATESCHEDULE
Rates are calculated for Community Service Officer position assigned to Court Liaison
FY 2008-2009
A FTE $18,256.72 (January 1, 2009 — June 30, 2009)
$ 47.70 (Hourly overtime pay — including benefits)
FY 2009 -2010
.40 FTE $37,826.83 (July 1, 2009 —June 30, 2010)
$ 52.22 (Hourly overtime pay — including benefits)
FX"IT B