2009-061 - Authorizing The Award Of A Security Systems Installation Contract With Protection One For Project 07-22--Police Operations BuildingRESOLUTION 2009 -061
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS
AUTHORIZING THE AWARD OF A
SECURITY SYSTEMS INSTALLATION CONTRACT WITH PROTECTION ONE
FOR PROJECT 07 -22 — POLICE OPERATIONS BUILDING
WHEREAS, bids were sought in conformance with State and Town law for Project No. 07 -22
Police Operations Building Security Systems Installation; and
WHEREAS, Protection One submitted the lowest bid which the Town Council deems to be
responsive to the Town's solicitation dated May 19, 2009.
NOW THEREFORE, BE IT RESOLVED by the Town Council of the Town of Los Gatos
that Protection One is declared to be the lowest responsible bidder for Project No. 07 -22 Police
Operations Building Security Systems Installation and that the Town Manager is authorized to execute
a contract (attached as Exhibit A) for said project on behalf of the Town in the amount of $61,093.04.
BE IT FURTHER RESOLVED, that staff is authorized to execute future change orders as
necessary up to an amount of $6,000.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 1" day of June, 2009 by the following vote.
COUNCIL:
AYES: Diane McNutt, Joe Pirzynski, Steve Rice, Barbara Spector, and Mayor Mike Wasserman
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
TEST:
CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
Exhibit A
CONTRACT
TFHS AGREEMENT is between the Town of Los Gatos (hereinafter referred to as "Owner"
and Protection One (hereinafter referred to as "Contractor "). Owner and Contractor, for the
consideration hereinafter named, agree as follows:
A. SCOPE OF WORK
Contractor shall furnish all materials and perform all of the work for the construction of
Project No. 07 -22 Police Operations Building Security Systems Installation in accordance
with the Contract Documents,
B. CONTRACT PRICE
As full compensation for furnishing all materials and for doing all the work contemplated and
embraced in this Contract, also for all loss or damage arising out of the nature of the work
aforesaid, or from the actions of the elements, or from any unforeseen difficulties or
obstructions which may arise or be encountered in the prosecution of the work until its
acceptance by Owner, and for all risks of every description connected with the Work, also for all
expenses incurred by or in consequence of the suspension or discontinuance of work, and for
well and faithRilly coinpleting the Work, and the whole thereof, in the manner and according to
the Contract Documents, Owner shall pay (sixty -one thousand ninety -three dollars and four
cents), $61,093.04, which shall supersede any other amount specified in the Contract
Documents.
C. CONTRACT DOCUMENTS
All rights and obligations of Owner and Contractor are fully set forth and described in the
Contract Documents. All parts of the Contract Documents are intended to be correlated so that
airy work called for in one part and not mentioned in the other, or vice versa, is to be executed
the same as if mentioned in all said documents.
D. BEGINNING OF WORK
Following the execution of tlus Contract and the approval of bonds and insurance policies and
certificates, Owner shall issue a Notice to Proceed with the Work, Commencing work or the
entrance of equipment or materials on the site of the Work by Contractor before receipt of the
Notice to Proceed is at the sole risk and expense of Contractor, and the Contractor shall be fully
liable for any damage or injury sustained by Owner or third persons resulting therefrom.
E. TIME OF COMPLETION
The Work called for herein shall be fully completed by August 30, 2009.
F. CORRECTION OF WORK AFTER ACCEPTANCE AND FINAL PAYMENT BY
TOWN
Contractor shall remedy any defects due to faulty materials and /or workmanship and pay
for any damages to other work and /or existing facilities resulting therefrom which shall
appear within a period of 1 year from the date of recording of the Notice of Completion.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
of June, 2009.
TOWN OF LOS GATOS, by: Proteetion One, by:
Greg Larson, Town Manager . (Signature)
RECOMMENDED BY:
(Print Name)
Todd Capnrso (Address)
Director of Parks and Public Worto
APPROVED AS TO FORM:
Orry P. Korb, Town Attorney
ATTEST:
(City, State, Zip)
(Contractor's License Number)
Jackie Rose
Clerk Administrator
Exhibit B
BID SUMMARY
PROJECT 07 -22 — POLICE OPERATIONS BUILDING
SECURITY SYSTEMS INSTALLATION
Protection One $ 61,093.04
RFI $115,326.00
American Alarm $185,400.00