Pageant Grounds Renovation Projecti
COUNCIL AGENDA REPORT
DATE: JUNE 7, 2012
TO:
:eu
MEETING DATE: 06118/12
ITEM NO: 1 3
MAYOR AND TOWN COUNCIL
GREG LARSON, TOWN MANAGER 666
SUBJECT: PPW JOB NO. 12 -01 PA GEANT GROUNDS RENOVATION PROJECT 411-
825 -2501
APPROVE PLANS AND SPECIFICATIONS FOR THE PAGEANT GROUNDS
RENOVATION PROJECT AND AUTHORIZE STAFF TO ADVERTISE THE
PROJECT FOR BID.
RECOMMENDATION
Approve plans and specifications for the Pageant Grounds Renovation Project and authorize staff
to advertise the project for bid.
BACKGROUND
The new Los Gatos Library project included the construction of access improvements to the
adjacent Pageant Grounds as the first step in renovating this historic Town park. The
improvements included in the library project consisted of the removal of a large enclosure
housing the Civic Center cooling tower, construction of an ADA compliant pathway providing
access to both levels of the park, installation of historic mosaics, historical lighting fixtures, and
landscaping adjacent to the new library and the entrance to the park.
At the April 2, 2011 Town Council meeting, staff received several questions from the Council
regarding the scope of the project, which was being presented to Council for the approval of
plans and specifications. The questions mainly pertained to the proposed installation of
hardscape (stamped concrete) as the primary surface in the upper area of the park. Council gave
staff direction to bring to council alternatives regarding the primary surface treatment of the
upper area.
At the Council meeting of May 7 staff provided four alternatives with specific design criteria
for each. A table outlining these alternatives below:
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by: h�_Assistant Town Manager� Town Attorney F inance
N:\PPW\MANAGEMENIICOUNCIL \COUNCIL REPORTS\2012 ReportsUuue ISTY 11 -12 12- O1Pageant Grounds Renovation.docx
PAGE 2
JUNE 7, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 12 -01 PAGEANT GROUNDS RENOVATION PROJECT 411 -825-
2501
BACKGROUND (contjQ
Design Alternatives Summary:
Design
Upper level primary
Approximate
Relative
Accommodate
Alternative
surface
construction cost
MaintenanceAVater
Special Events
including re-
Requirements
design work
I.
Hardscape and
$240,000
Low
Yes
Landscaping
II.
Hardscape with
$260,000
Medium
Yes
Natural Turf
IIl.
Natural Turf Only
$220,000
High
No
IV.
Artificial Turf Only
$280,000
Medium
No
Council reviewed and discussed these alternatives and directed staff to bring forward a design
that incorporated natural turf as the primary surface on the upper level, with the inclusion of a
small picnic area as well. The layout of the turf area would be reduced (relative to what was
presented at Council), given sun/shade and tree root issues.
DISCUSSION
Staff worked with the landscape architect to incorporate the design elements as directed by
Council (Attachment 1). The plans call for two primary areas of landscape design. On the lower
level, a circle of benches will surround a flagstone terrace with a raised planter for shade trees.
The upper level will feature natural turf with ADA access provided directly to the additional
tables and benches. Low maintenance plantings will cover non - developed (buffer) areas, and
there will also be locations for public art. Also included in the design is a mechanism to
periodically operate the historic waterfall utilizing (non - recirculated) irrigation water.
Plans and Specifications for this project are complete and will be available for review in the
Clerk's Department on June 15, 2012. Pending approval, this project will be advertised and an
agreement for the award will be presented for the Town Managers approval during the July, 2012
Council recess.
CONCLUSION
It is recommended that the Town Council approve the plans and specifications for the Pageant
Grounds Renovation Project and authorize staff to advertise the project for bids.
PAGE
JUNE 7, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 12 -01 PAGEANT GROUNDS RENOVATION PROJECT 411 -825-
2501
ENVIRONMENTAL ASSESSMENT
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
FISCAL IMPACT
The construction cost estimate for this project is $220,000. There are sufficient funds available
for this project through the adopted FY 2012/13 — 2016/17 Capital Irnprovement Program (CIP)
Budget.
Attachments
1. Pageant Ground Final Landscape Plan dated June 1, 2012
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