Pageant Grounds Retaining Wall Construction Project�owN of MEETING DATE: 06/18/12
ITEM NO:
COUNCIL AGENDA REPORT
DATE: JUNE 7, 2012
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER Ap—
SUBJECT: PPW JOB NO. 12 -01A PAGEANT GROUNDS RETAINING WALL
CONSTRUCTION PROJECT 411- 825 -2501
APPROVE PLANS AND SPECIFICATIONS FOR THE PAGEANT GROUNDS
RETAINING WALL CONSTRUCTION PROJECT AND AUTHORIZE STAFF
TO ADVERTISE THE PROJECT FOR BID.
RECOMMENDATION
Approve plans and specifications for the Pageant Grounds Retaining Wall Construction Project
and authorize staff to advertise the project for bid.
BACKGROUND
The Los Gatos Library project included the construction of improvements to the adjacent
Pageant Grounds as the first step in renovating this historic Town Park. The improvements
included in the library project consisted of the removal of a large enclosure housing the Civic
Center cooling tower and construction of an ADA compliant pathway providing access to both
levels of the park.
DISCUSSION
During the construction of the new ADA pathway to the Pageant Grounds, it was discovered that
the embankment below the Pageant Grounds was failing in some locations and, if continued, this
would impact the pathway above to the Pageant Grounds and safety of the public using this
facility. Further assessment of the embankment confirmed the need for a retaining wall, in order
to assure the stability of the hillside.
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by. �Assistant Town Manager Town Attorney Finance
N:\PPW\1\4ANAGEMENT\COUNCIL\COUNCIL REPORTS\2012 ReportsUune 18TY 11 -12 12 -01A Pageant Grounds Renovation Retaining
Wall.docx
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JUNE 7, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 12 -01A PAGEANT GROUNDS RETAINING WALL
CONSTRUCTION PROJECT 411- 825 -2501
DISCUSSION (cont'd.)
The proposed retaining wall for this site is a "soldier beam" wall which is made of steel beams
and pressure treated lumber. It was determined this type of wall would be the most effective and
cost efficient. This type of retaining wall is used in many locations in Los Gatos, including Villa
Avenue, Cleland Avenue, and the new Library site.
The plans and specifications specify that the wall be approximately 120 feet in length, and from
3 feet in height on the west side, to 7 feet in height on the east side.
Plans and Specifications for this project are complete and will be available for review in the
Clerk Department on the Friday before the Town Council meeting. Pending approval, and in
order to keep the project moving along an expedited timeline, the project would be advertised
and an agreement be proposed for execution under the Town Managers authority during the July,
2012 Town Council recess.
CONCLUSION
Staff recommends that the Town Council approve the plans and specifications for the Pageant
Grounds Renovation Project and authorize staff to advertise the project for bids.
ENVIRONMENTAL ASSESSMENT
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
FISCAL IMPACT
There are sufficient funds available for this project through the adopted FY 2012/13 — 2016/17
Capital Improvement Program (CIP) Budget.