Traffic Engineering Peer Review Consultant Services�pW N 0
t. MEETING DATE: 06/18/12
ITEM NO: ri
R
COUNCIL AGENDA IgUrk)KI
DATE: JUNE 7, 2012
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
'A �
SUBJECT: PPW JOB NO. Al2 -001 - TRAFFIC ENGINEERING PEER REVIEW
CONSULTANT SERVICES
AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT
FOR TRAFFIC ENGINEERING CONSULTANT SERVICES WITH TJKM
TRANSPORTATION CONSULTANTS INC. TO PERFORM TRAFFIC
ENGINEERING CONSULTANT SERVICES IN THE TOWN OF LOS GATOS
ON AN ON -CALL BASIS FOR PRIVATE DEVELOPMENT REVIEW AND
PUBLIC WORKS PROJECTS AS NEEDED.
RECOMMENDATI
Authorize the Town Manager to execute an agreement for traffic engineering consultant services
with TJKM Transportation Consultants Inc. to perform traffic engineering consultant services in
the Town of Los Gatos on an on -call basis for private development review and public works
projects as needed.
BACKGROUND
Professional consultants have been utilized by the Town of Los Gatos to assist staff with the
review of environmental, architectural, geology, traffic, storm water permit, building plan check,
and arborist issues related to private development projects. These consultant contracts are
reviewed by the appropriate Town department and staff to ensure that we are satisfied with the
services provided and that the Town receives quality service.
The consulting firm of TJKM Transportation Consultants Inc. has been providing very
satisfactory traffic engineering peer review services since 2004. The current contract with this
firm expires on June 30, 2012.
DISCUSSION
Town policy requires that on -going consultant contracts cannot be extended for more than five
years. This is to ensure that the Town evaluates such contracts and is receiving the best service
from our consultants.
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by:J55:Assistant Town Manager Town Attorney Finance
N:\PPW\ MANAGEMENT\ COUNCIL \COUNCIL REPORTS\2012 Reports\June 18\Al2- 001.traffic.engr. consultant .TJKM.peer.review.docx
PAGE 2
JUNE 7, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. Al2 -001 - TRAFFIC ENGINEERING PEER REVIEW
CONSULTANT SERVICES
DISCUSSION (cont'd.)
In response to this Request for Proposal, the Town received two proposals. Town staff reviewed
the proposals received and determined that the firm of TJKM Transportation Consultants Inc. is
the best qualified to perform the traffic engineering peer review for private development projects
for the Town.
This firm is very familiar with the Town and its traffic related issues, and staff is satisfied with
their service and response. It is important that with a number of high profile private development
projects planned in the coming months, the Town's consultants are experienced and familiar with
the Town's complex private development process, codes, and regulations in order to provide
professional service for the community.
Additionally, situations may arise when supplemental outside resources are required to analyze
or review Town projects. This consultant may also be used to provide those services on a project
by project basis.
CONCLUSION
It is recommended that the Town Council authorize the Town Manager to execute a professional
service agreement for two years with TJKM Transportation Consultants Inc., for traffic
engineering peer review for private development projects and design for public works projects as
needed.
ENVIRONMENTAL ASSESSMENT
The project is Categorically Exempt pursuant to Sections 15301 (c), 15303(e) and 15304(b) of
the State CEQA guidelines.
FISCAL IMPACT
The work by TJKM Transportation Consultants Inc. will be for private development projects and
will be fully funded by private developers, for any public works project design work will be
performed after appropriate funding is allocated.
Attachments
1. Proposal from TJKM Transportation Consultants dated May 15, 2012.
Attachment I
[Vision That Moves Your Community
Transportation
Consultants May 15, 2012
Mr. Kevin Rohani, P,E., Town Engineer
Town of Los Gatos
41 Miles Avenue
Los Gatos, CA 95030
Subject: Two-year Agreement (July 2012 —June 2014) for On-call Traffic Engineering
Services
Dear Mr. Rohani,
TJKM Transportation Consultants is pleased to have the opportunity to continue to provide
on-call traffic engineering services for the Town of Los Gatos.
Per your request, please find enclosed TJKM's proposed scope of work for the new contract term
ouly 2012 — June 2014). We propose to offer the same services and with the same rate structure
as provided in our Statement of Qualifications submitted on March 30, 2012. Please note that
these rates will remain effective throughout the term of this two-year contract.
Again, thank you for the opportunity to continue our service to the Town of Los Gatos. We look
forward to working with you on future projects.
If you have any questions or concerns, or if you need additional documentation to process the
contract extension, please give me a call at (925) 264-5025. You may also reach me via email at
rhaygood(d).tikm.com.
Regards,
Pleasanton tol_
3875 Hopyard Road
Suite 200
Pleasanton, CA
94588-8526
925.463.06 11 1 Rich Haygood, P.E., T.E.
925.463.3690 fax 1 Senior Associate/Project Manager
Fresno
5 16 W. Shaw Avenue
Suite 200 cc: Vishnu Gandluru — TJKM
Fresno, CA Evi Pagh — TJ KM
93704-2515
559.325.7530
559,221.4940 fax Enclosure: Scope of Services
Sacramento
980 Ninth Street
16�h Floor
Sacramento, CA
95814- 7,6
91 6.449.9095
Santa Rosa
1400 N. Dutton Avenue I
Suite 21
Santa Rosa, CA
95401-4643
707.575.5800
707.575.5888 fax
tll<m@tjkn
www.tjl<lii.com I jAjurisdictionWos gatos\proposa1s\2012\on-call to services\105 1512-rohani.dorx
TJKM
Transportation Vision That Moves Your Community
Consultants
TJKM Scope of Work for Los Gatos On -Call Services, July 2012 v June 2014
The majority of tasks to be performed by the consultant will be traffic impact studies for private
development. The consultant will follow traffic impact study guidelines and requirements in effect
in Los Gatos and in Santa Clara County. A scope of work will be negotiated to establish the
various analyses required and the extent of the study area, including study intersections, arterial
segments, and possibly freeway segments and interchanges, as appropriate.
The typical scope of work includes an introduction that establishes the basis and reason for the
traffic impact report. New traffic counts and other traffic data will be collected, as necessary, and
presented in text, tabular and graphic format within an "Existing Conditions" chapter of the
report. The "Existing Conditions" section will also include level of service calculations using
approved methods. The consultant also anticipates that nearby, but unoccupied, new development
projects will also impact the study intersections. The Town of Los Gatos staff maintains a list of
the approved and pending projects, which will be incorporated into the Town's Traffix model.
The additional trips from these new developments will be added to the study intersections, and
arterial /freeway segments and interchanges, to assess levels of service with the additional trips.
The proposed project will be described, and an estimate of project trip generation will be made
for the additional peak hour and daily trips. These additional trips will be assigned to the study
intersections, arterial and freeway segments and interchanges for an assessment of levels of service
with the project and the approved project trips. Where operations fall below acceptable levels of
service, the consultant will identify feasible mitigation measures to offset the significant impacts.
Also included will be an assessment of site access and circulation, and potential safety impacts. All
appropriate travel modes, such as private automobile, trucks, pedestrian, bicycle, and public transit
will be included in the analysis. Impacts on public parking will also be identified.
The procedures, data, findings and conclusions will be summarized, and detailed calculations of
levels of service and other analysis details will be appended to the final draft report. Upon review
by the Town of Los Gatos, the consultant will prepare a final version of the traffic impact study for
inclusion with the application for development entitlements.
At the conclusion of each traffic study, TJKM will provide the Town staff with the updated Traffix
model that includes the proposed and other approved /pending projects. A similar process will
also be completed for public projects as appropriate and as negotiated in a scope of services with
the Town of Los Gatos.
TJKM
Transportation Vision That Moves Your Community
Consultants
1 __T _ h_e_ ' c onsuItant will also provide additional professional traffic engineering and transportation
planning services including:
'91 Traffic safety studies and improvements;
'41 Traffic signal design (new, or modifications of existing signals);
Development of functional requirements for Advanced Traffic Management Systems, and
other related traffic control and Intelligent Transportation Systems tasks;
N Signing and striping design;
'41 Traffic calming;
` School access studies;
'q Analysis of service requests;
'q Parking needs studies and parking plans;
`9 Traffic demand modeling and forecasting;
'q Micro'ximulationrnodeling of traffic operations using SimTraffic 7.0. A|MSUN N{S or
V|SS|M;xnd
'91 Other traffic engineering and transportation planning services, as required,
Tms PAGE
INTENTIONALLY
LEFT BLANK