General Municipal Election�p$4 N OF
COUNCIL AGENDA REPORT
DATE: June 18, 2012
MEETING DATE: 06/18/12
ITEM NO. Li
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: A RESOLUTION OF THE TOWN OF LOS GATOS REQUESTING THE
COUNTY OF SANTA CLARA BOARD OF SUPERVISORS
CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE
HELD NOVEMBER 6, 2012 WITH THE STATEWIDE GENERAL
ELECTION TO BE HELD ON THAT DATE PURSUANT TO SECTION
10403 OF THE ELECTIONS CODE AND AUTHORIZING OTHER
RELATED ACTIONS
RECOMMENDATION
Adopt a resolution requesting that the County of Santa Clara Board of Supervisors consolidate a
General Municipal Election to be held on November 6, 2012 with the State -wide General
Election to be held on the same date, pursuant to Elections Code Section 10403, and authorizing
other related actions.
DISCUSSION
Approved by California voters in June 1988, Proposition 73 prohibited public financing of
candidates for elected office. Government Code Section 85300 states as follows:
"No public officer shall expend and no candidate shall accept any
public moneys for the purpose of seeking elective office."
Therefore, the proposed resolution (Attachment 1) provides that each candidate is required to pay
the actual costs of printing, handling, and translating the candidate's statement which is incurred
by the Town, up to the maximum allowed by the Elections Code. The resolution further directs
the Clerk Administrator to provide written notice to such effect with each set of nomination
papers issued. Per the Santa Clara County Registrar of Voters ( "Registrar of Voters "), the
estimated fee per candidate is $1,825.00. This amount goes to the Registrar for the translation of
the candidate statement into six languages and the printing of the candidate statement in two
PREPARED BY: MAZARIN A. VAKHARIA, CLERI{ ADMINISTRATOR
Reviewed by: P S
Assistant Town Manager Town Attorney _ finance
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE
TOWN OF LOS GATOS ON NOVEMBER 6, 2012
June 18, 2012
DISCUSSION (continued):
languages. Elections Code Section 10228 requires a $25.00 filing fee, which covers some of the
Town's costs for processing candidates' nomination papers.
For your information, the General Election calendar issued by the Registrar of Voters for the
November 6, 2012 election is included with this report (Attachment 2).
FISCAL IMPACT
The total cost of the November 2 General Election was approximately $46,000.00, and the
same amount is budgeted for the 2012 -2013 fiscal year. The fees charged to the candidates will
offset some of the costs for the services rendered.
Attachments:
1. Resolution ordering consolidation of elections
2. November 6, 2012 General Election Calendar
RESOLUTION 2012-
RESOLUTION OF THE TOWN OF LOS GATOS
AND ORDERING AND CALLING A GENERAL MUNICIPAL ELECTION
TO BE HELD IN THE TOWN OF LOS GATOS ON NOVEMBER 6, 2012
WHEREAS, the Los Gatos Town Council does hereby appoint and declare that the Clerk
Administrator shall act as the Election Official for the Town of Los Gatos; and,
WHEREAS, Los Gatos Town Code Section 2.30.010 provides that the general municipal
election for the Town of Los Gatos shall be held on the day of the state wide general election;
WHEREAS, pursuant to Part 3 of Division 10 of the California Elections Code, a
general municipal election may be consolidated with a statewide election; and
WHEREAS, a statewide election will be held on November 6, 2012.
NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Los
Gatos:
1. A general municipal election is hereby called to be held in and for the Town of
Los Gatos on Tuesday, November 6, 2012, to elect two (2) Council Members, each for a full
term of four (4) years.
2. Pursuant to Elections Code Section 10002, the Town Council hereby requests the
Board of Supervisors of the County of Santa Clara to make available the services of the Registrar
of Voters for the purpose of performing the usual services necessary in the conduct of the
consolidated general municipal election, including the provisions of election supplies and voters'
pamphlets; and that upon approval of such requests, the Registrar of Voters of the County of
Santa Clara shall be reimbursed for all costs incurred by said services.
3. Pursuant to Elections Code Section 10400 et. seq., the Town Council hereby
requests the Board of Supervisors of the County of Santa Clara to order the consolidation of the
general municipal election to be conducted within the boundaries of the Town of Los Gatos on
November 6, 2012, with respect to which the Board of Supervisors of the County of Santa Clara
has the power to order a consolidation. The Town Council further consents to and orders the
consolidation of the general municipal election hereby called with the statewide general election.
Upon consolidation, the consolidated election shall be held and conducted, election officers
appointed, voting precincts designated, ballots printed, polls opened at 7:00 a.m, and closed at
8:00 p.m., ballots counted and returned, returns canvassed, and all other proceedings in
connection with the election shall be regulated and done by the Registrar of Voters of the County
of Santa Clara, in accordance with the provisions of law regulating the elections so consolidated.
Page 1 of 2
ATTACHMENT 1
4. The Cleric Administrator is hereby authorized and directed to publish a notice of
the general municipal election within the time and in the manner specified in the Elections Code
Section 12110. The Clerk Administrator is further authorized and directed to do all other things
required by law to hold the general municipal election.
5. Pursuant to Elections Code Section 13307, the "Town Council hereby determines
to levy against each candidate availing himself or herself of the service of including a candidate's
statement not to exceed two hundred (200) words in length in the voter's pamphlet, the actual
costs of printing, handling, and translating the candidate statement, incurred by the Town of Los
Gatos. The Clerk Administrator shall provide written notice to such effect with each set of
nomination papers issued and shall require payment of the estimated cost at the time the
candidate statement is filed.
6. Pursuant to Elections Code Section 10228 and Town Code Section 2.30.011, each
candidate shall pay a filing fee in the amount of twenty five dollars ($25.00), which amount the
Town Council hereby determines to be the amount which is proportionate to the costs of
processing a candidate's nomination papers by the Town of Los Gatos, The Clerk Administrator
shall provide written notice to such effect with each set of nomination papers issued.
7. The Clerk Administrator is hereby authorized and directed to certify to the
adoption of this resolution and to transmit a certified copy to the Board of Supervisors of the
County of Santa Clara and to the Registrar of Voters of the County of Santa Clara.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos this 18th day of June, 2012 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSTAINED:
ABSENT:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
CLERIC ADMINISTRATOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
Page 2 of 2
Abbreviated Presidential General Election Calendar
N ovember 6, 241
Santa Clara County
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July 5, 2012 **
DUE DATE FOR RESOLUT IONS FOR GOVERNING BOARD ELECTIONS
(E — 125)
Deadline for jurisdictions to submit resolutions for a governing board election.
July 16, 2012
NOMINATION PERIOD OPENS
First day candidates may pick up nomination documents either at the district
(E —113)
office or at the Office of the Registrar of Voters.
August 10, 2012
NOMINATION PERIOD CLOSES
(E — 88)
Deadline to file (in the Office of the Registrar of Voters only) all required
nomination documents.
WITHDRAWAL OF CANDIDATE
No candidate shall withdraw after this date for offices which do not have an
extension period.
DUE DATE FOR MEASURE RESOLUTIONS AND TAX RATE STATEMENTS
Last day for jurisdictions to file a resolution calling for a measure election, and if
applicable, tax rate statements.
August 11 through
EXTENSION PERIOD *
If an incumbent fails to file a Declaration of Candidacy by August 10 for his or
August 15, 2012
her office, there will be a 5- calendar -day extension during which any candidate,
other than the incumbent, may file or withdraw from said office.
(E -87to E —$3)
August 14, 2012
DUE DATE FOR ARGUMENTS *
Deadline set by the Registrar of Voters for submitting arguments in favor of and
(E — 84)
against a measure.
August 16, 2012
RANDOMIZED ALPHABET DRAWING
This day the Secretary of State and the local elections official will conduct a
(E — 82)
drawing of letters of the alphabet to determine the order in which candidates
appear on the ballot.
August 21, 2012
DUE DATE FOR REBUTTALS AND IMPARTIAL ANALYSES
Deadline set by the Registrar of Voters for submitting rebuttals to arguments in
77)
favor of and against and the impartial analysis.
September 10 through
WRITE -1N CANDIDACY OPENS AND CLOSES
Time frame for write -in candidates to obtain and file nomination documents in
October 23, 2012
the Office of the Registrar of Voters.
(E -57 toE -14)
ATTACHMENT 2
Abbreviated Presidential General Election Calendar
November 6, 2012
Santa Clara County
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October 5, 2012
F. P.P.C. 1" PRE - ELECTION STATEMENT DUE
Deadline for financial. disclosure report Form 460 covering the period of 7 -1-
(E — 32)
12 * ** to 9- 30 -12.
October 8, 2012
FIRST DAY FOR MAILING OF VOTE BY MAIL BALLOTS
(E — 29)
First day of mailing of Vote by Mail ballots.
October 22, 2012
LAST DAY TO REGISTER TO VOTE FOR NOVEMBER ELECTION
(E —15)
Deadline to register to be eligible to vote in the November 6, 2012 election.
October 25, 2012
F.P.P. C. 2" PRE - ELECTION STATEMENT DUE
Deadline for financial disclosure report Form 460 covering the period of 10 -1 -12
(E — 12)
to 10- 20 -12.
October 21 through
LATE CONTRIBUTION /INDEPENDENT EXPENDITURES
November 5, 2012
Sums over $1000 to /from a single source must be reported within 24 hours.
The Late Independent Expenditure report is required only for committees (not
(E — 16 to E — 1)
candidate committees) that make independent expenditures totaling $1,000 or
more to support or oppose a single candidate or a single ballot measure.
October 30, 2012
LAST DAY TO REQUEST VOTE BY MAIL BALLOT BY MAIL
(E - 7)
Deadline to submit a request for a Vote by Mail ballot to be mailed to voter.
NOVEMBER 6, 2012
ELECTION DAY
Polls are open from 7:00 a.m. to 8:00 p.m.
(E)
December 4, 2012
OFFICIAL CANVASS OF VOTE
Registrar of Voters to certify election results by December 4, 2012.
(E + 28)
This calendar may not contain all of a candidate's or district's filing requirements. The Office of the
Registrar of Voters is not open for filings on Saturday, Sunday or holidays.
* The legal 10- calendar -day public examination period in which a writ of mandate may be sought begins
immediately following the filing deadline for submission of those documents. The writ of mandate
request shall be filed no later than the end of the 10- calendar -day public examination period.
** Due to holiday.
* ** The period covered by any statement begins on the day after the closing date of the last statement
filed, OR January 1st, if no previous statement has been filed.