Purchase of Police Portable Radios�%V N 0 MEETING DATE: June 18, 2012
ITEM NO:
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loos COUNCIL AGENDA REPORT
DATE: June 4, 2012
TO: MAYOR AND TOWN COUNCIL
i'
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PURCHASE OF POLICE PORTABLE RADIOS WITH EMERGENCY
MANAGEMENT PERFORMANCE GRANT FUNDS AND TOWN "MATCHING"
FUNDS
A. ACCEPT GRANT FUNDS FROM STATE OF CALIFORNIA EMERGENCY
MANAGEMENT PERFORMANCE GRANT (2011) FOR THE PURCHASE OF
THIRTY -SIX PORTABLE RADIOS FOR POLICE DEPARTMENT PERSONNEL
TO ENHANCE MUTUAL AID INTEROPERABLE COMMUNICATION
B. AUTHORIZE GENERAL FUND REVENUE BUDGET ADJUSTMENT IN THE
AMOUNT OF $15,150 TO REFLECT INCREASED OPERATING GRANT
REVENUES FROM THE STATE OF CALIFORNIA OFFICE OF EMERGENCY
SERVICES AND A CORRESPONDING INCREASE TO OPERATING
EXPENDITURE APPROPRIATIONS OF $15,150 IN THE POLICE
DEPARTMENT GRANT PROGRAM #4810 -81104
RECOMMENDATION
1. Accept grant funds from the State of California Emergency Management Performance grant
(2011) for the purchase of thirty -six portable radios for police department personnel to enhance
mutual aid interoperable communication.
2. Authorize General Fund revenue budget adjustment in the amount of $15,150 to reflect
increased operating grant revenues from the State of California Office of Emergency Services
and a corresponding increase to operating expenditure appropriations of $15,150 in the Police
Department Grant Program #4810- 81104.
BACKGROUND & DISCUSSION
In late 2011, the California Emergency Management Agency (Cal EMA) announced a grant opportunity
under the Emergency Management Performance Grant program to provide local jurisdictions with funds
with which to enhance technology and interoperable communication equipment, in addition to a variety
of other emergency management projects. It was determined that the portable radios currently carried
PREPARED BY : SCOTT R. SEAMAN
CHIEF OF POLICE
Reviewed by: Assistant Town Manager Q, Town Attorney
NAPolice \Council Repoits\2012\EMPG 2011 radios.doc
PAGE 2
MAYOR AND TOWN COUNCIL
SUBJECT: STATE OF CALIFORNIA EMERGENCY MANAGEMENT AGENCY GRANT
May 9, 2012
by Los Gatos police personnel, due to the age of the radio equipment, lack the capability to
communicate with public safety agencies of all but a few area jurisdictions. After a disaster, or in a
major public safety incident, mutual aid resources from many jurisdictions would respond to assist Los
Gatos. The capability to communicate with mutual aid responders would be critical to the safe and
effective use of that assistance. Based on this need a request for proposals (RFP) was issued, specifying
portable radios that have a minimum of 96 channels that meet required Federal digital upgrade
standards, and have all associated equipment, such as batteries, chargers, microphones and carriers.
Current police portable radios that are removed from service will be maintained as an emergency
deployable radio supply cache in the Police Operations Center.
The EMPG 2011 grant requires that the recipient jurisdiction provide dollar- for - dollar matching funds.
The maximum allowable grant amount for our agency is $15,150.00. The matching funds of $15,150.00
by the Town will be allocated from FY 11/12 Manager's Contingency Account so that the total project
budget of $30,300.00 will be available.
Three radio vendors submitted quotations for the project: Metromobile Communication for Kenwood
radios; Motorola; and Harris. Limited by the maximum project dollars of $30,300.00, Harris' quotation
provided 30 radios, Motorola's quote provided 26 radios, and Metromobile's quotation provided 36
radios and 13 extra batteries.
Based on the review of those quotations, if approved, an order will be placed with Metromobile
Communication to purchase the radios and supporting equipment.
CONCLUSION
Staff recommends that Council accept the grant funds from the State of California Emergency
Management Agency (Cal EMA), Emergency Management Performance Grant in the amount of
$15,150.00, with which to purchase interoperable police portable radios. Staff also recommends
approval of a general fund budget adjustment recognizing an increase in FY 2011/12 police operating
grant revenue in the amount of $15,150.00, and authorize a $15,150.00 expenditure appropriation
increase to the police EMP grant program account 4810 - 81104.
ENVIRONMENTAL ASSESSMENT
Is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT
A budget adjustment will be made to the general fund that will recognize an increase of $15,150.00 in
grant revenue, as well as expenditure appropriation of $15,150.00 expenditure appropriation increase to
the police EMP grant program account 4810 - 81104.