23 - CDD SectionPROPOSED
D - 73
Community Development Department
DEPARTMENT PURPOSE
The Community Development Department works with elected and appointed officials, other departments,
and the community to guide the physical growth, development, and redevelopment of the Town. It
accomplishes this by providing current and advanced planning, affordable housing, code compliance,
building plan check, building inspection, and other development-related activities. The community
assists the department’s efforts through participation on the Planning Commission, Historic Preservation
Committee, Conceptual Development Advisory Committee, Building Board of Appeals, General Plan
Committee, and related subcommittees, all of which are supported by department staff. The department
also manages the Town’s Affordable Housing Program and supports the Town’s Economic Vitality
Program.
BUDGET OVERVIEW
The Community Development Department will continue to work on a large number of advanced planning
and development review applications in FY 2012/13. The complexity and scope of these projects are
significant and require that the Town Council set priorities annually through review of the Council’s
Strategic Goals as new projects arise.
In keeping with the Town’s financial policies, the department’s development-related services are
supported by fees based on the actual costs of the services. On a regular basis, the Town analyzes the
actual costs associated with development services to ensure that development fees achieve the goal of
providing largely cost-recovery services. Anticipated revenues resulting from the adopted fee schedule
are reflected in the budget. The anticipated revenues will provide increased, although not full cost
recovery for building inspection, plan check services, and planning services. Limited funding is provided
through the General Fund and General Plan Fund to cover the costs associated with special advanced
planning projects that are unrelated to the development services provided by the department. Established
fee rates include department-wide development support services. Consequently, actual cost recovery is to
be viewed with a departmental perspective, not on a program-by-program basis.
PROPOSED
D – 74
COMMUNITY DEVELOPMENT DEPARTMENT
For FY 2012/13, total departmental budgeted revenues are projected to be higher than previous years due
to the improving regional economic conditions. As part of the adopted FY 2012/13 Comprehensive Fee
Schedule, Community Development fees will be adjusted based on the Consumer Price Index (CPI).
Staff will also seek policy direction from the Council regarding an approximate ten percent increase to
certain fees to better align with cost recovery goals. These fee increases are based on a fee study
conducted in 2010. It is anticipated that these increases will better reflect the cost of service delivery in
FY 2012/13.
Budgeted salary and benefit expenditures reflect an increase due to discontinuing the sharing of a building
inspector with the Parks and Public Works Department, the reallocation of salary and benefits from the
Town’s recently terminated Redevelopment Agency program and the increase of a half time to a full time
planning position. Anticipated building inspection and code compliance activity will necessitate full
staffing of the four Building Inspector positions. The reduction of public counter hours (8:00 a.m. – 1:00
p.m., Monday – Friday) that was established in FY 2009/10 will continue into the next fiscal year to
enhance operational efficiencies with limited impact on customers.
Overall, the departmental budget remains balanced with limited funding provided through the General
Fund.
ACCOMPLISHMENTS
Core Values Accomplishments
Community
Character
Preserve and
enhance the
appearance,
character, and
environmental
quality of the
community
Ratification of Housing Element
Commenced the North 40 Specific Plan and process
Progressing with the Sustainability Action Plan
Completion of the Medical Marijuana Ordinance
Commenced the alcohol and entertainment policy updates
Commenced streamlining the process for time extensions
Commenced the Water Efficient Landscape Ordinance update
Completion of codification of the State Density Bonus Ordinance
Commenced the Affordable Housing Overlay Zones
Completion of the Hazards Mitigation Program
Good Governance
Ensure responsive,
accountable, and
collaborative
government
Completed work with Accela, Inc. and TruePoint Solutions to complete the
initial implementation of online permitting for projects that do not require
plan check.
COMMUNITY DEVELOPMENT DEPARTMENT
PROPOSED
D - 75
2008/09 2009/10 2010/11 2011/12 2011/12 2012/13
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses and Permits 1,467,877$ 1,648,354$ 1,644,014$ 1,492,500$ 1,852,500$ 1,697,570$
Service Charge 562,045 900,933 803,824 739,851 817,372 815,395
Fines & Forfeitures- - - - - -
Other Revenues 791,382 961,987 660,208 681,348 455,148 682,348
TOTAL REVENUES 2,821,304$ 3,511,274$ 3,108,046$ 2,913,699$ 3,125,020$ 3,195,313$
EXPENDITURES
Salaries and Benefits 2,135,843$ 2,028,192$ 1,921,159$ 2,093,147$ 2,130,613$ 2,454,806$
Operating Expenditures 1,041,570 1,251,456 866,597 899,211 651,259 840,731
Grants 9,537 9,941 - - - -
Fixed Assets- - - - - -
Internal Service Charges 231,344 223,310 204,109 218,266 221,641 223,411
TOTAL EXPENDITURES 3,418,294$ 3,512,899$ 2,991,865$ 3,210,624$ 3,003,513$ 3,518,948$
2008/09 2009/10 2010/11 2011/12 2011/12 2012/13
Actuals Actuals Actuals Adopted Estimated Adopted
PROGRAM
Administration 89,769$ 106,347$ 133,613$ 142,913$ 138,545$ 155,818$
Developmental Review 846,854 792,228 843,378 834,475 875,309 990,914
Advanced Planning 324,709 371,140 295,937 354,350 330,789 381,165
Inspection Services 1,201,569 1,159,387 1,018,560 1,055,361 1,064,158 1,143,966
Code Compliance 54,048 26,904 42,958 46,326 45,992 48,342
BMP Housing Program 120,691 107,187 71,367 107,699 105,220 128,243
Pass Thru Accounts 780,654 949,706 586,052 669,500 443,500 670,500
TOTAL EXPENDITURES 3,418,294$ 3,512,899$ 2,991,865$ 3,210,624$ 3,003,513$ 3,518,948$
DEPARTMENTAL SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
D – 76
COMMUNITY DEVELOPMENT DEPARTMENT
Full Time Equivalents (FTE)
Authorized 2008/09 2009/10 2010/11 2011/12 2012/13
General Fund Staffing Positions Funded Funded Funded Funded Funded
Community Development Dir.1.00 0.80 0.80 0.80 0.80 1.00
Asst. Community Dev. Dir.- 0.80 0.80 - - -
Deputy Town Manager- - 1.00 - - -
Planning Manager 1.00 - - 0.90 0.90 1.00
Building Official 1.00 1.00 1.00 1.00 1.00 1.00
Economic Vitality Manager 0.20 0.20 0.20 0.20 0.20 0.20
Administrative Analyst 0.80 0.40 0.40 0.40 0.80 0.80
Executive Assistant 1.00 - - - - 1.00
Administrative Secretary- 1.00 1.00 1.00 1.00 -
Administrative Assistant 1.00 - - - - 1.00
Secretary III- 1.00 1.00 1.00 1.00 -
Senior Planner 3.00 1.00 1.00 1.75 1.75 3.00
Associate Planner 2.00 2.60 1.80 1.00 2.00 2.00
Planner- 1.00 1.00 1.00 - -
Assistant Planner- 1.00 1.00 - - -
Planning Technician 0.50 - - 0.50 0.50 0.50
Building Inspector 4.00 4.00 4.00 3.50 3.50 4.00
Code Compliance Officer- 1.00 - - - -
Counter Technician 2.00 2.00 2.00 2.00 2.00 2.00
Total General Fund FTEs 17.50 17.80 17.00 15.05 15.45 17.50
Successor Agency to the Los Gatos RDA
Community Development Dir.- 0.20 0.20 0.20 0.20 -
Asst. Community Dev. Dir.- 0.20 0.20 - - -
Planning Manager- - - 0.10 0.10 -
Administrative Analyst 0.20 0.20 0.20 0.20 0.20 0.20
Senior Planner- - - 0.25 0.25 -
Associate Planner- 0.40 0.20 - - -
Total SA FTEs 0.20 1.00 0.80 0.75 0.75 0.20
Total Community Dev. FTEs 17.70 18.80 17.80 15.80 16.20 17.70
Temporary Staff Hours
Intern I- - - 1,620 832
Total Annual Hours- - - 1,620 832
DEPARTMENT STAFFING
PROPOSED
D - 77
Community Development Department
COMMUNITY DEVELOPMENT ADMINISTRATION
PROGRAM 3101
PROGRAM PURPOSE
The Administration Program supports the delivery of all Community Development Department services.
Staff assigned to this program work with other agencies, boards, commissions, and committees to
represent the Town’s interests. Staff serves on the Valley Transportation Authority (VTA) Land Use and
Transportation Integration Working Group and the Santa Clara County Planning Officials organization.
Administrative support is provided to the Planning Commission, including the preparation of agenda
packets for 22 scheduled Planning Commission meetings per year. Management of departmental
operations is a component of this program, including personnel and budget administration.
BUDGET OVERVIEW
The FY 2012/13 budget reflects an increase in operating expenditures from the FY 2011/12 budget
mainly due to reallocation of salary and benefits from the Town’s recently terminated Redevelopment
Agency program. The Administration Program continues to keep the Community Development
Department focused on management of the department, including budget preparation and monitoring.
PROPOSED
D – 78
COMMUNITY DEVELOPMENT DEPARTMENT
Administration
2008/09 2009/10 2010/11 2011/12 2011/12 2012/13
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses & Permits-$ -$ -$ -$ -$ -$
Service Charges- - - - - -
Fines & Forfeitures- - - - - -
Other Revenues- - - - - -
TOTAL REVENUES-$ -$ -$ -$ -$ -$
EXPENDITURES
Salaries and Benefits 56,828$ 75,264$ 102,472$ 108,748$ 105,980$ 121,107$
Operating Expenditures 6,774 3,691 3,336 6,150 4,510 6,650
Grants- - - - - -
Fixed Assets- - - - - -
Internal Service Charges 26,167 27,392 27,805 28,015 28,055 28,061
TOTAL EXPENDITURES 89,769$ 106,347$ 133,613$ 142,913$ 138,545$ 155,818$
SUMMARY OF REVENUES AND EXPENDITURES
FY 2012/13 KEY PROJECTS
Core Values Key Projects
Good Governance
Ensure responsive,
accountable, and
collaborative
government
Staff Training
The department will continue to build the capacity of Community Development
staff to carry out broad job responsibilities and conduct in-house training,
participate in select outside training, and support continuing education.
Town Council/Planning Commission Retreat
The department will coordinate the annual Town Council/Planning Commission
retreat and implement follow-up actions, and conduct annual departmental
retreats.
Civic Enrichment
Foster opportunities
for citizen
involvement, and
cultural,
recreational, and
individual
enrichment
Planning Commission Training
Training will continue to be provided for the Planning Commission, emphasizing
the role of the Commission, communication with applicants, how a quasi-judicial
body performs its duties, Brown Act, and various aspects of Town regulations
and procedures.
PROPOSED
D - 79
COMMUNITY DEVELOPMENT DEPARTMENT
Administration
KEY PROGRAM SERVICES
Sets and monitors goals for the department and staff
Manages departmental operations, including preparing and managing the departmental budget
Provides support for Town Council and Planning Commission meetings
Provides support on Town projects and initiatives including planning and building issues
Oversees General Plan implementation
Oversees Housing Element implementation
Provides oversight on the North 40 Specific Plan and EIR preparation
Develops and mentors departmental staff
Manages annual departmental work plan
Full Time Equivalent (FTE)
Authorized 2008/09 2009/10 2010/11 2011/12 2012/13
Town Staff Positions Funded Funded Funded Funded Funded
Community Development Dir.0.20 0.05 0.05 0.15 0.15 0.20
Asst. Community Dev. Dir.- 0.05 0.05 - - -
Planning Manager 0.10 - - 0.10 0.10 0.10
Economic Vitality Manager 0.20 0.20 0.20 0.20 0.20 0.20
Administrative Analyst 0.10 0.10 0.10 0.10 0.10 0.10
Executive Assistant 0.10 - - - - 0.10
Administrative Secretary- 0.10 0.10 0.10 0.10 -
Administrative Assistant 0.05 - - - - 0.05
Secretary III- 0.05 0.05 0.05 0.05 -
Total Administration FTEs 0.75 0.55 0.55 0.70 0.70 0.75
ADMINISTRATION PROGRAM STAFFING
PROPOSED
D – 80
PROPOSED
D - 81
Community Development Department
DEVELOPMENT REVIEW
PROGRAM 3201
PROGRAM PURPOSE
Development Review facilitates the development of land and structures consistent with Town codes,
plans, and policies. This is accomplished through meeting with and advising project applicants, and
analyzing and processing all development applications including environmental review, plan check, and
inspection. The process involves an assessment of a project’s consistency and compliance with the
General Plan, Hillside Specific Plan, Town Code, and other applicable Town regulations.
BUDGET OVERVIEW
As noted in the departmental budget overview, Development Review-related fees reflect the FY 2012/13
approved fee schedule. This increase in fees helps to support the increase in operating expenses, thereby
ensuring at least partial ongoing cost recovery.
FY 2012/13 budgeted revenues are higher than prior year budgeted revenues due to the continuing
economic recovery.
The FY 2012/13 budget reflects an increase in salary and benefit expenses and internal service charges
due to the reallocation of salary and benefits from the Town’s recently terminated Redevelopment
Agency program. The reclassified addition of a senior planner (.20 FTE) will help with increasing
planning activity also due to the continuing economic recovery.
PROPOSED
D – 82
COMMUNITY DEVELOPMENT DEPARTMENT
Development Review
2008/09 2009/10 2010/11 2011/12 2011/12 2012/13
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses & Permits 405,527$ 556,302$ 486,284$ 442,500$ 577,500$ 487,570$
Service Charges 133,360 205,208 143,363 120,000 135,000 112,000
Fines & Forfeitures- - - - - -
Other Revenues- - - - - -
TOTAL REVENUES 538,887$ 761,510$ 629,647$ 562,500$ 712,500$ 599,570$
EXPENDITURES
Salaries and Benefits 709,723$ 589,036$ 658,234$ 687,124$ 759,330$ 884,531$
Operating Expenditures 91,494 163,402 142,717 103,234 68,198 54,884
Grants- - - - - -
Fixed Assets- - - - - -
Internal Service Charges 45,637 39,790 42,427 44,117 47,781 51,499
TOTAL EXPENDITURES 846,854$ 792,228$ 843,378$ 834,475$ 875,309$ 990,914$
SUMMARY OF REVENUES AND EXPENDITURES
FY 2012/13 KEY PROJECTS
Core Values Key Projects
Good Governance
Ensure responsive,
accountable, and
collaborative
government
Development Team Continuous Improvement
The Development Team (Community Development, Parks and Public Works,
Fire, and Police Departments) will continue to focus on evaluating processes,
procedures, and systems; defining roles and responsibilities; building capacity;
and obtaining input and feedback from customers to continue to improve the
development review process.
Process Improvements
The following key activities will be continued to enhance the development review
process: coordinate Arborist/Architect/Landscape Water and Conservation
consultants peer review process, revise/update development application forms
and website information, and implement Town Code amendments to improve the
development process.
Community
Character
Preserve and
enhance the
appearance,
character, and
environmental
quality of the
community
Major Development Applications Pending
Includes the following known properties:
Chevrolet Site Redevelopment – in progress
North 40 Specific Plan, Development Agreement, and EIR – in progress
Twin Oaks Drive Planned Development – in progress
Update Los Gatos Boulevard Plan – pending
PROPOSED
D - 83
COMMUNITY DEVELOPMENT DEPARTMENT
Development Review
FY 2012/13 KEY PROJECTS
KEY PROGRAM SERVICES
Commission Support
Provides support for the following boards and commissions: Planning Commission,
Development Review Committee, Historic Preservation Committee, Conceptual Development
Advisory Committee, General Plan Committee, various subcommittees, and the North 40 Specific
Plan Advisory Committee
Application Review
Analyzes and processes applications, including the following: General Plan amendments, Town
Code amendments, Rezoning and Planned Developments, Architecture and Site, Variances,
Conditional Use Permits, Minor Residential Development, Subdivisions, Agricultural Preserve
Contracts, Home Occupation Permits, Certificates of Use and Occupancy, Sign and Banner
Permits, Secondary Dwelling Units, Mobile Home Park Conversions, and Environmental Review
Major Projects
Completes other major pending projects, including the following: Water Efficiency Landscape
Ordinance Update, Alcohol Policy Update, Riparian Policy, Entertainment Policy, Expansion of
restaurants into Downtown Retail Space Study
Core Values Key Projects
Fiscal Stability
Maintain ongoing
fiscal stability to
provide cost
effective core
services that meet
the needs of the
community
Review and revise the Town policy related to the service of alcohol in
restaurants and other establishments
Develop an Entertainment Policy
Develop a Business Diversity Policy
Incorporate restaurants into Downtown Retail Space Study
PROPOSED
D – 84
COMMUNITY DEVELOPMENT DEPARTMENT
Development Review
Full Time Equivalent (FTE)
Authorized 2008/09 2009/10 2010/11 2011/12 2012/13
Town Staff Positions Funded Funded Funded Funded Funded
Community Development Dir.0.25 0.25 0.25 0.15 0.15 0.25
Asst. Community Dev. Dir.- 0.30 0.30 - - -
Planning Manager 0.75 - - 0.70 0.75 0.75
Building Official 0.10 0.10 0.10 0.10 0.10 0.10
Administrative Analyst 0.35 0.15 0.15 0.15 0.15 0.35
Executive Assistant 0.65 - - - - 0.65
Administrative Secretary- 0.65 0.65 0.65 0.65 -
Administrative Assistant 0.75 - - - - 0.75
Secretary III- 0.75 0.75 0.75 0.75 -
Senior Planner 1.45 0.75 0.75 0.50 0.50 1.45
Associate Planner 1.60 1.65 1.05 0.80 1.60 1.60
Planner- 0.80 0.80 0.80 - -
Assistant Planner- 0.80 0.80 - - -
Planning Technician 0.50 - - 0.50 0.50 0.50
Code Compliance Officer- 0.15 - - - -
Counter Technician 0.10 0.10 0.10 0.10 0.10 0.10
Total Development Review FTEs 6.50 6.45 5.70 5.20 5.25 6.50
2008/09 2009/10 2010/11 2011/12 2012/13
Temporary Staff Hours Funded Funded Funded Funded Funded
Intern I- - - 1,620 832
Total Annual Hours- - - 1,620 832
DEVELOPMENT REVIEW PROGRAM STAFFING
PROPOSED
D - 85
COMMUNITY DEVELOPMENT DEPARTMENT
Development Review
Performance Objectives and Measures
2008/09
Actual
2009/10
Actual
2010/11
Actual
2011/12
Estimated
2012/13
Budget
1
a.Percentage of permits processed within adopted cycle
times:100%100%100%100%100%
2.
a.Percentage of applications continued by Planning
Commission:3%4%4%5%5%
b.Percentage of Planning Commission decisions upheld
by Town Council:95%95%95%95%95%
Activity and Workload Highlights
2008/09
Actual
2009/10
Actual
2010/11
Actual
2011/12
Estimated
2012/13
Budget
1.525 512 456 520 530
2.21 24 21 21 21
3.9,714 13,791 14,167 13,000 14,000
4.26 21 22 30 30Number of referrals to consulting architect:
Number of Planning Commission Hearings:
Number of Public Notices:
Number of applications processed:
Analyze and process development applications
efficiently and effectively.
Facilitate the development of land and structures
consistent with Town codes, plans and policies.
PROPOSED
D – 86
PROPOSED
D - 87
Community Development Department
ADVANCED PLANNING
PROGRAM 3202
PROGRAM PURPOSE
The Advanced Planning Program guides the physical development of the community consistent with the
General Plan, Hillside Specific Plan, and Town Codes, which are kept relevant and current through
approved amendments. Staff updates official Town maps to ensure they are clear and accurate. Staff
undertakes special projects and studies to meet the evolving needs of the community and provides staff
support for the General Plan Committee and any Council-appointed subcommittees.
BUDGET OVERVIEW
The FY 2012/13 budgeted revenues have increased due to allocation of General Plan update monies. The
budgeted expenditures have been adjusted commensurate with the anticipated staff work on the
development of the North 40 Specific Plan. The reclassification of a temporary associate planner to a
senior planner position (0.4 FTE) will help with increasing general plan activity, which includes the
Housing Element implementation programs.
PROPOSED
D – 88
COMMUNITY DEVELOPMENT DEPARTMENT
Advanced Planning
2008/09 2009/10 2010/11 2011/12 2011/12 2012/13
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses & Permits-$ -$ -$ -$ -$ -$
Service Charges 236,298 411,148 303,105 299,000 308,000 340,000
Fines & Forfeitures- - - - - -
Other Revenues- - - - - -
TOTAL REVENUES 236,298$ 411,148$ 303,105$ 299,000$ 308,000$ 340,000$
EXPENDITURES
Salaries and Benefits 274,513$ 318,908$ 246,027$ 302,988$ 276,157$ 328,552$
Operating Expenditures 35,705 35,724 35,398 34,602 38,927 35,202
Grants- - - - - -
Fixed Assets- - - - - -
Internal Service Charges 14,491 16,508 14,512 16,760 15,705 17,411
TOTAL EXPENDITURES 324,709$ 371,140$ 295,937$ 354,350$ 330,789$ 381,165$
SUMMARY OF REVENUES AND EXPENDITURES
FY 2012/13 KEY PROJECTS
Core Values Key Projects
Community
Character
Preserve and
enhance the
appearance,
character, and
environmental
quality of the
community
General Plan and Housing Element Update
During FY 2012/13, staff will develop and implement various General Plan and
Housing Element programs, including Affordable Housing Strategies/Affordable
Housing Overlay Zone; codification of the State Density Bonus law; Universal
Design Policy; the Sustainability Plan; and Zoning Code Amendments to provide
consistency with the Housing Element Goals, Policies, and Actions.
North 40 Specific Plan
In early 2011, the Town Council approved the work plan for the North 40 Specific
Plan revision. Completion of the Specific Plan is intended to facilitate the
implementation of General Plan land use designation, policies, and development
principles established for the North 40 area. The North 40 Specific Plan revision is
anticipated to be complete by in 2013.
PROPOSED
D - 89
COMMUNITY DEVELOPMENT DEPARTMENT
Advanced Planning
KEY PROGRAM SERVICES
Prepares plans, amendments, administrative policies, ordinances, and maps
Manages consultants assisting with the North 40 Specific Plan revision
Implements the General Plan and Housing Element
Manages the consultant assisting with the Sustainability Plan
Full Time Equivalent (FTE)
Authorized 2008/09 2009/10 2010/11 2011/12 2012/13
Town Staff Positions Funded Funded Funded Funded Funded
Community Development Dir.0.45 0.30 0.30 0.40 0.40 0.45
Asst. Community Dev. Dir.- 0.30 0.30 - - -
Deputy Town Manager- - 1.00 - - -
Planning Manager 0.10 - - - - 0.10
Executive Assistant 0.05 0.05
Administrative Secretary- 0.05 0.05 0.05
Administrative Assistant 0.15 0.15
Secretary III- 0.05 0.15 0.15
Senior Planner 1.15 0.10 0.10 1.20 1.20 1.15
Associate Planner 0.10 0.60 0.55 0.05 0.10 0.10
Planner- 0.05 0.05 0.05 - -
Assistant Planner- 0.05 0.05 - - -
Total Advanced Planning FTEs 2.00 1.40 2.45 1.90 1.90 2.00
ADVANCED PLANNING PROGRAM STAFFING
Performance Objectives and Measures
2008/09
Actual
2009/10
Actual
2010/11
Actual
2011/12
Estimated
2012/13
Budget
1.
a.Percentage of General Plan implementation measures
completed within cycle time:N/A N/A 100%100%100%
2.
a.Percentage of committee directives resulting in plan
adoption:100%N/A N/A N/A N/A
b.Percentage of special studies adopted:100%N/A 100%100%100%
Activity and Workload Highlights
2008/09
Actual
2009/10
Actual
2010/11
Actual
2011/12
Estimated
2012/13
Budget
1.2 1 2 4 4
2.3 0 2 2 2
3.4 0 0 1 5
4.3 2 1 0 1
Guide the physical development of the community
consistent with the General Plan, Hillside Specific Plan,
and Town Codes.
Number of General Plan amendments requested:
Number of Planning Commission directives received:
Number of General Plan implementation measures
completed:
Number of special studies completed:
Meet the evolving needs of the community and provide
staff support to advisory committees.
PROPOSED
D – 90
PROPOSED
D - 91
Community Development Department
BUILDING & INSPECTION SERVICES
PROGRAM 3301
PROGRAM PURPOSE
The Building and Inspection Services Program helps to ensure safe, healthy, and attractive property
improvements by facilitating the issuance of permits and compliance with codes, policies, guidelines, and
standards. Staff assigned to this program provide information concerning building regulations; maintain
the computerized permit tracking and plan check systems; inspect commercial and residential buildings
under construction; provide plan check review for compliance with the International Building Codes,
disabled access regulations, and other state and local ordinances; and coordinate the duties of the plan
check consultant, which provides complex structural and engineering plan check services.
BUDGET OVERVIEW
FY 2012/13 budgeted revenues are slightly higher than the previous year due to an expected increase in
activity in FY 2012/13. Overall program budgeted expenditures for FY 2012/13 reflect an increase from
FY 2011/12 partially due to an FTE program reallocation of an 0.5 FTE Building Inspector position,
benefits increases, and internal service charges.
The Building Inspectors continue to handle the storm water management inspections for all building
permits with the potential to generate non-point source storm water runoff during construction as part of
the National Pollutant Discharge Elimination System (NPDES) Program. The San Francisco Regional
Water Quality Control Board issued a new NPDES permit for the municipalities in Santa Clara County in
2009. The new NPDES permit implements significant new requirements on development projects that
could impact Town staffing resources. Staff will monitor the new permit and evaluate the potential to
recover additional costs imposed by the NPDES permit during FY 2012/13.
The Building Division also continues to absorb most of the code enforcement workload due to the
elimination of the Code Enforcement Officer position in FY 2009/10. A contract Plan Check Engineer
continues to provide plan check services on a cost-recovery basis.
PROPOSED
D – 92
COMMUNITY DEVELOPMENT DEPARTMENT
Building & Inspection Services
2008/09 2009/10 2010/11 2011/12 2011/12 2012/13
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses & Permits 951,991$ 972,241$ 1,157,730$ 1,050,000$ 1,275,000$ 1,210,000$
Service Charges 192,387 307,577 296,837 224,000 280,000 246,000
Fines & Forfeitures- - - - - -
Other Revenues 1 1 5 - - -
TOTAL REVENUES 1,144,379$ 1,279,819$ 1,454,572$ 1,274,000$ 1,555,000$ 1,456,000$
EXPENDITURES
Salaries and Benefits 1,007,010$ 981,875$ 840,928$ 879,155$ 881,898$ 964,017$
Operating Expenditures 63,324 49,526 64,514 55,025 60,150 63,100
Grants- - - - - -
Fixed Assets- - - - - -
Internal Service Charges 131,235 127,986 113,118 121,181 122,110 116,849
TOTAL EXPENDITURES 1,201,569$ 1,159,387$ 1,018,560$ 1,055,361$ 1,064,158$ 1,143,966$
SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
D - 93
COMMUNITY DEVELOPMENT DEPARTMENT
Building & Inspection Services
FY 2012/13 KEY PROJECTS
Core Values Key Projects
Community
Character
Preserve and
enhance the
appearance,
character, and
environmental
quality of the
community
Public Information on Building Codes
Staff will continue to provide updated forms and information through the Town’s
website as well as assisting customers with online permitting, processing, and
information with the implementation of the new system is available. Staff will
continue to correct and clarify the Town’s official street address file.
Inspection Services on Larger Projects
Several significant projects will continue into FY 2012/13, including the 22-unit
Robson Homes development on the former Honda site, Walker Medical Office
Building, several new large custom homes, and the initial phase of the mixed-use
development at the former Swanson Ford on Los Gatos Boulevard. Staff will
endeavor to provide next-day inspection services even with the increased inspection
workload from these projects.
Major Building Projects Pending
Pending projects include the following known properties:
Dermer Office Building on Winchester Boulevard
Large custom residences on Camino del Cerro, Foster Road, High Street,
Phillips Avenue, Larga Vista, Suview Drive and Linda Avenue
Highlands of Los Gatos
10 homes off Placer Oaks Road
Riviera Terrace Apartment project
Gateway Office building
Good Governance
Ensure responsive,
accountable, and
collaborative
government
Improvements to Plan Checking Services
To improve the efficiency of the plan checking process, the Building Division will
coordinate with the Santa Clara County Fire Department and the Planning Division
to expedite commercial tenant improvements and continue to increase the number
of internal plan checks by building inspection staff. The goal is to decrease the plan
check consultant workload and reduce the time required to conduct a plan check, to
provide a higher level of service.
PROPOSED
D – 94
COMMUNITY DEVELOPMENT DEPARTMENT
Building & Inspection Services
KEY PROGRAM SERVICES
Inspection Services
Performs on-site field inspections for all buildings and structures under construction
Investigates Housing Code violations
Assists contractors, architects, engineers, and the general public with construction questions
Building Counter Services
Coordinates building permit applications with other departments and agencies
Reviews workers’ compensation requirements and contractors’ licenses
Maintains the computerized permit tracking and plan check systems including data entry for permit
activity
Produces and distributes statistical reports regarding building and related permit activity
Distributes and tracks plans, and calculates and collects fees
Plan Check Services
Performs complex professional building, structural, and life safety plan review of commercial,
industrial, and residential buildings per the International Building Codes, state regulations, and local
ordinances
Coordinates building information and activity with other department and agencies
Provides building code information to customers
COMMUNITY DEVELOPMENT DEPARTMENT
PROPOSED
D - 95
Building & Inspection Services
Full Time Equivalent (FTE)
Authorized 2008/09 2009/10 2010/11 2011/12 2012/13
Town Staff Positions Funded Funded Funded Funded Funded
Community Development Dir.0.05 0.15 0.15 0.05 0.05 0.05
Asst. Community Dev. Dir.- 0.10 0.10 - - -
Building Official 0.75 0.90 0.90 0.75 0.75 0.75
Administrative Analyst 0.15 0.15 0.15 0.10 0.15 0.15
Administrative Secretary- 0.20 0.15 - - -
Administrative Assistant 0.05 - - - - 0.05
Secretary III- 0.20 0.15 0.05 0.05 -
Senior Planner- 0.15 0.15 0.05 0.05 -
Associate Planner 0.30 0.35 0.20 0.15 0.30 0.30
Planner- 0.15 0.15 0.15 - -
Assistant Planner- 0.15 0.15
Building Inspector 4.00 4.00 4.00 3.50 3.50 4.00
Code Compliance Officer- 0.10 - - - -
Counter Technician 1.90 1.90 1.90 1.90 1.90 1.90
Total Building and Inspection FTEs 7.20 8.50 8.15 6.70 6.75 7.20
BUILDING & INSPECTION SERVICES PROGRAM STAFFING
PROPOSED
D – 96
COMMUNITY DEVELOPMENT DEPARTMENT
Building & Inspection Services
Performance Objectives and Measures
2008/09
Actual
2009/10
Actual
2010/11
Actual
2011/12
Estimated
2012/13
Budget
1.
a.Percentage of inspections delivered within cycle
times:
100%100%100%100%100%
b.Percentage of plan checks completed within cycle
times:
95%95%95%95%95%
Activity and Workload Highlights
2008/09
Actual
2009/10
Actual
2010/11
Actual
2011/12
Estimated
2012/13
Budget
1.10,280 8,916 10,996 10,900 10,950
2.486 770 589 663 700
3.1,066 1,179 1,278 1,324 1,350
4.1,024 1,165 1,193 1,183 1,200Number of Building Division permits issued:
Number of building plan checks completed:
Number of Building Division permit applications
received:
Number of inspections conducted:
Ensure safe, healthy, and attractive property
improvements.
PROPOSED
D - 97
Community Development Department
CODE COMPLIANCE PROGRAM
PROGRAM 3401
PROGRAM PURPOSE
The Code Compliance Program ensures property is used in a manner that is safe, healthy, and consistent
with the community’s character as conveyed by the Town’s zoning regulations. Program staff identifies,
investigates, and abates zoning violations, nonconforming uses, and other Town Code violations related
to zoning issues. Enforcement activity is proactive and is designed to achieve timely compliance through
ongoing education of the public to increase awareness of the Town’s zoning and sign regulations.
Violations that affect life, health, and safety are given the highest priority.
BUDGET OVERVIEW
The Code Compliance Program budget includes revenue from the Administrative Citation Program
established in FY 2003/04. With the added incentive to avoid fines, this program reduces the number of
times Code Compliance must revisit an outstanding violation, thereby abating violations more effectively.
The fines also reduce the financial burden on the General Fund by placing a portion of the cost of abating
violations on the violator. Staff has found that most violators choose to comply within the established
time frame rather than pay a fine.
Budgeted revenue for this program reflects a slight increase for FY 2012/13.
The increase in budgeted salary and benefits expenditures for FY 2012/13 is mainly due to the increase in
benefits. The duties of the Code Compliance Officer have been spread among staff in the Building and
Inspection Services and Development Review Programs, which is made possible due to the reinstatement
of a .5 FTE Building Inspector that has been allocated to Parks and Public Works Department for the past
two years.
PROPOSED
D – 98
COMMUNITY DEVELOPMENT DEPARTMENT
Code Compliance Program
2008/09 2009/10 2010/11 2011/12 2011/12 2012/13
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses & Permits-$ -$ -$ -$ -$ -$
Service Charges- - - - - -
Fines & Forfeitures- - - - - -
Other Revenues 400 1,900 63,303 1,000 800 1,000
TOTAL REVENUES 400$ 1,900$ 63,303$ 1,000$ 800$ 1,000$
EXPENDITURES
Salaries and Benefits 46,412$ 22,151$ 38,208$ 40,865$ 40,457$ 42,634$
Operating Expenditures 1,558 136 16 450 469 925
Grants- - - - - -
Fixed Assets- - - - - -
Internal Service Charges 6,078 4,617 4,734 5,011 5,066 4,783
TOTAL EXPENDITURES 54,048$ 26,904$ 42,958$ 46,326$ 45,992$ 48,342$
SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
D - 99
COMMUNITY DEVELOPMENT DEPARTMENT
Code Compliance Program
FY 2012/13 KEY PROJECTS
KEY PROGRAM SERVICES
Resolves complex Town code and zoning violations
Enforces various Town codes, while focusing on obtaining voluntary compliance from the public
Educates residents and business and property owners about Town regulations
Reviews Home Occupation Permits for proper use in residential zones
Conducts inspections/investigations of structures/residences concerning public health-related
issues
Coordinates with the Finance Department’s Business License Tax Division to ensure all
operating businesses have a business license
Core Values Key Projects
Good Governance
Ensure responsive,
accountable, and
collaborative
government
Process Improvements
During FY 2012/13, staff will continue to work with the Police and Parks and
Public Works Departments, and the Town Attorney on code compliance issues
and the Administrative Citation Program. Staff will also evaluate the Town’s sign
regulations and make any necessary changes to address compliance issues that
have arisen with off-premise signs.
PROPOSED
D – 100
COMMUNITY DEVELOPMENT DEPARTMENT
Code Compliance Program
Full Time Equivalent (FTE)
Authorized 2008/09 2009/10 2010/11 2011/12 2012/13
Town Staff Positions Funded Funded Funded Funded Funded
Community Development Dir.0.05 0.05 0.05 0.05 0.05 0.05
Asst. Community Dev. Dir.- 0.05 0.05 - - -
Building Official 0.15 - - 0.15 0.15 0.15
Executive Assistant 0.05 - - - - 0.05
Administrative Secretary- 0.05 0.05 0.05 0.05 -
Code Compliance Officer- 0.75 - - - -
Total Code Compliance FTEs 0.25 0.90 0.15 0.25 0.25 0.25
CODE COMPLIANCE PROGRAM STAFFING
Performance Objectives and Measures
2008/09
Actual
2009/10
Actual
2010/11
Actual
2011/12
Estimated
2012/13
Budget
1.
a.Percentage of complaints abated within cycle times:90%88%90%90%90%
2.
a.Percentage of complaints resulting in court hearings:1%1%1%1%1%
Activity and Workload Highlights
2008/09
Actual
2009/10
Actual
2010/11
Actual
2011/12
Estimated
2012/13
Budget
1.400 368 311 320 310
2.350 323 235 290 285
3.200 12 3 25 25
4.5 12 3 5 5
Total number of Administrative Citations:
Number of complaints reported:
Ensure properties in Los Gatos are used safely and are
consistent with the Town's zoning regulations.
Proactive enforcement activity to achieve timely
compliance.
Number of citations issued resulting in fines:
Number of complaints abated:
PROPOSED
D - 101
Community Development Department
BMP HOUSING PROGRAM
PROGRAM 3501
PROGRAM PURPOSE
The purpose of the Below Market Price (BMP) Housing Program is to provide for adequate housing for
Los Gatos residents, regardless of age, income, race, or ethnic background. As required by the State
through implementation of Housing programs, the Town encourages construction of housing adequate for
future populations consistent with environmental limitations and in proper relationship to community
facilities, open space, transportation, and small-town character.
BUDGET OVERVIEW
All expenditures in this program are funded by non-General Fund revenues. BMP activities are funded
through BMP In-Lieu Fees, paid by developers for new housing.
Originally, the majority of expenditures in this program were related to a service contract with the
Housing Authority of Santa Clara County, which administered several components of the BMP Housing
Program. Effective FY 2012/13, the management and administration of this program will be administered
by Planning Department staff. To assist with this additional workload, .4 FTE has been added to the
BMP Housing Program.
PROPOSED
D – 102
COMMUNITY DEVELOPMENT DEPARTMENT
BMP Housing Program
2008/09 2009/10 2010/11 2011/12 2011/12 2012/13
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses & Permits 110,359$ 119,811$ -$ -$ -$ -$
Service Charges- (23,000) 60,519 96,851 94,372 117,395
Fines & Forfeitures- - - - - -
Other Revenues 10,332 10,375 10,848 10,848 10,848 10,848
TOTAL REVENUES 120,691$ 107,186$ 71,367$ 107,699$ 105,220$ 128,243$
EXPENDITURES
Salaries and Benefits 41,357$ 40,958$ 35,290$ 74,267$ 66,791$ 113,965$
Operating Expenditures 62,061 49,271 34,564 30,250 35,505 9,470
Grants 9,537 9,941 - - - -
Fixed Assets- - - - - -
Internal Service Charges 7,736 7,017 1,513 3,182 2,924 4,808
TOTAL EXPENDITURES 120,691$ 107,187$ 71,367$ 107,699$ 105,220$ 128,243$
SUMMARY OF REVENUES AND EXPENDITURES
FY 2012/13 KEY PROJECTS
KEY PROGRAM SERVICES
Administer the Below Market Price Housing Program
Develop appropriate amendment to the BMP ordinance and guidelines to improve the
effectiveness of the program
COMMUNITY DEVELOPMENT DEPARTMENT
Core Values Key Projects
Community
Character
Preserve and
enhance the
appearance,
character, and
environmental
quality of the
community
Below Market Price Housing (BMP) Program
The BMP Program makes homes available for purchase or rent at below market
prices to low and median income families. Eligibility for the BMP program is
based on federal household income guidelines. In FY 2012/13, it is anticipated
that three new owner-occupied units will be available for sale.
PROPOSED
D - 103
BMP Housing Program
Full Time Equivalent (FTE)
Authorized 2008/09 2009/10 2010/11 2011/12 2012/13
Town Staff Positions Funded Funded Funded Funded Funded
Planning Manager 0.05 - - 0.10 0.05 0.05
Administrative Analyst 0.20 - - 0.05 0.40 0.20
Executive Assistant 0.15 - - - - 0.15
Administrative Secretary- - - 0.15 0.15 -
Senior Planner 0.40 - - - - 0.40
Total BMP Housing FTEs 0.80 - - 0.30 0.60 0.80
BMP HOUSING PROGRAM STAFFING
Performance Objectives and Measures
2008/09
Actual
2009/10
Actual
2010/11
Actual
2011/12
Estimated
2012/13
Budget
(none)
Activity and Workload Highlights
2008/09
Actual
2009/10
Actual
2010/11
Actual
2011/12
Estimated
2012/13
Budget
1.
42 45 45 45 48
2.
94 94 95 94 92
* The Community Development Department administers the BMP program as of FY 2010/11.
Previously, it was administered by the former Community Services Department.
Number of rental housing units registered in the Below
Market Price Housing Program*:
Number of owner-occupied housing units registered in
the Below Market Price Housing Program*:
PROPOSED
D – 104
PROPOSED
D - 105
Community Development Department
PASS –THROUGH ACCOUNTS
PROGRAM 3999
PROGRAM PURPOSE
This pass-through accounting structure separates Community Development program activities from the
funding mechanism set up for external consultant services utilized to assist applicants in the planning,
development, and building processes. Most pass-through activity is generated by development projects.
Depending on the development project, an applicant may be required to deposit funds for architectural
services, arborist services, environmental impact review services, and/or plan checking services with the
Town. The Town retains these various services for an applicant’s projects and the consultants are
subsequently paid out of the applicant’s account until the funds zero out. Any remaining balances are
returned to the applicants. Pass-through funding is also utilized for the Town’s General Plan funding.
General Plan Fees are collected for development projects and held in deposit until recognized as General
Plan expenses as they are incurred during the year.
BUDGET OVERVIEW
There is no net budgetary impact to this program, as revenues will equal expenditures. The revenues and
expenditures reflect estimates based on prior year trends. At fiscal year-end, actuals may differ
substantially from original budgeted numbers as the quantity and size of development projects within the
community in any given year is not known or determinable in advance. This budget reflects a reasonable
estimate only.
FY 2012/13 budgeted pass-through revenues and expenditures have remained consistent with previous
years. The Housing Element program implementation is in addition to several other projects that are
anticipated to continue and/or will commence in FY 2012/13.
PROPOSED
D – 106
COMMUNITY DEVELOPMENT DEPARTMENT
Pass-Through Accounts
2008/09 2009/10 2010/11 2011/12 2011/12 2012/13
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses & Permits-$ -$ -$ -$ -$ -$
Service Charges- - - - - -
Fines & Forfeitures- - - - - -
Other Revenues 780,649 949,711 586,052 669,500 443,500 670,500
TOTAL REVENUES 780,649$ 949,711$ 586,052$ 669,500$ 443,500$ 670,500$
EXPENDITURES
Salaries and Benefits-$ -$ -$ -$ -$ -$
Operating Expenditures 780,654 949,706 586,052 669,500 443,500 670,500
Grants- - - - - -
Fixed Assets- - - - - -
Internal Service Charges- - - - - -
TOTAL EXPENDITURES 780,654$ 949,706$ 586,052$ 669,500$ 443,500$ 670,500$
SUMMARY OF REVENUES AND EXPENDITURES