31 - Infrastructure ProjectsPUBLIC FACILITIES DIRECTORY
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TOWN INFRASTRUCTURE PROJECT DIRECTORY
2002 Town Beautification Projects E – 6
2501 Library Facility Project E – 8
2105 Civic Center Reuse Project E –10
2005 Downtown Improvements E –12
2006 Town Digital Aerial Photograph / Topographic Map E - 14
EQUIPMENT PROJECT DIRECTORY
6101 Information System Upgrade E – 20
6001 Audio / Video System Upgrade E – 22
6202 Town-Wide Document Imaging Project E – 24
6302 Tiburon CAD/RMS Upgrade E – 26
PUBLIC FACILITIES PROGRAM
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PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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"A" & "E" ARE TOWN-WIDE PROJECTS
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PROJECT LOCATIONS
A Town Beautification Projects
B Library Facility Project
C Civic Center Reuse Project
D Downtown Improvements
E Town Digital Aerial Photograph / Topographic Map
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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PROGRAM SECTION DIRECTORY PAGE
2002 Town Beautification Projects E – 6
2501 Library Facility Project E – 8
2105 Civic Center Reuse Project E –10
2005 Downtown Improvements E –12
2006 Town Digital Aerial Photograph / Topographic Map E - 14
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or
improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned
buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and
associated structures, and the following buildings leased to other agencies: Tait and Forbes Mill Museums, the Los Gatos-
Saratoga Community Education and Recreation headquarters building, and the Adult Recreation Center (formerly the
Neighborhood Center).
Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates,
federal and state grant restrictions, and local community standards. The Community Development Department assumes
responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The
Parks & Public Works Department assumes responsibility for project design, planning, and construction.
This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure
and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources,
project costs, and community needs.
Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities;
however, grants, CDBG funds, and donations are pursued and utilized when available.
TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY
Carryforward Projects
2002 Town Beautification Projects 112,985 10,269 - - - - 123,253
2501 Library Facility Project 17,732,374 749,489 - - - - 18,481,863
2105 Civic Center Reuse Project 119,418 2,404,430 - - - - 2,523,848
2005 Downtown Improve ments- 250,000 - - - - 250,000 -
New Projects
2006 Town Digital Aerial Photo/Topographic Map- - 125,000 - - - 125,000 -
Total Infrastructure / Facility Projects 17,964,777 3,414,187 125,000 - - - 21,50 3,964
Total Budgeted
2015/16
Budge t
2016/17
B udget
2 014/15
B udget
2013/14
Budge tExpende d Through 2011/12
2012/13
Budget &
Carryfwd*
Total FY 2011/12 Carryforward $2,937,188
Unfunded Projects
• Downtown gateways
• Deferred maintenance at Town-owned, leased properties
• Lighting system improvements throughout town
• Deferred improvements to Town-owned properties
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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•
TOWN-WIDE
Project Name Town Beautification Projects Project Number 821-2002
Department Town Manager Project Manager Economic Vitality Manager:
Jessica von Borck
Description This project funds Town-wide beautification projects on an annual, as-needed basis.
Location Project size and locations vary, depending upon the individual project.
Project
Background
The Town Beautification Program was established to provide improvements to enhance the Town’s
beauty, particularly along public streets, sidewalks, and other Town property.
Past projects include the banner program along major arterial roadways, including Los Gatos
Boulevard, Lark Avenue, Blossom Hill Road, Highway 9, and North Santa Cruz Avenue; and upgrades
to the Town green garbage receptacles (located alongside Town roadways). Other projects include
replacing the twinkle lights in downtown holiday trees, planting additional spring flower bulbs in
downtown street medians, and upgrading landscape medians on Los Gatos Boulevard.
Per the Council Strategic Goals, the Newsrack Ordinance was amended to address safety and design
concerns expressed by the general public and Central Business District (downtown) business owners.
The amendments focus on existing newsrack placement and design requirements for the Historic
District, which is part of the Central Business District and replacement newsracks that meet these
amendments will be installed by the end of FY 2011/12.
The remaining Downtown Beautification funds will be carried over to FY 2012/13 and may be
combined with other funding sources to support future projects. In the meantime, the remaining funds
will serve as contingency funds for general maintenance and equipment replacement of existing
Downtown Beautification project components.
Operating
Budget Impacts
Staff time for oversight of planned beautification projects is included in the FY 2012/13 Operating
Budget on an ongoing basis.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
May 2011 Amend Newsrack
Ordinance
Completed and approved
May 2011 Implementation Plan Define project phases; reflect revised Ordinance
Amortization requirements.
Jun. 2012 Production and
Installation
Installation of news rack modular units.
Prior Yrs
Actuals
2011/12
Estimated
2012/13
Budget
2013/14
Planne d
2014/15
Planned
2015/16
Planned
2016/17
Planned Total Project
SOURCE OF FUNDS& Carryfwd *
GFAR
101,115 11,869 10,269 - - - - 123,253
TOTAL SOURCE OF FUNDS 101,115 11,869 10,269
- - - - 123,253
Prior Yrs
Actuals
2011/12
Estimated
2012/13
Budget
2013/14
Planne d
2014/15
Planned
2015/16
Planned
2016/17
Planned Total Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - -
- - - - -
Site Acquisition & Preparation- - -
- - - - -
Consultant Services- - -
- - - - -
Project Construction Expenses 101,115 11,869 10,269 - - - - 123,253
TOTAL GFAR101,115 11,869 10,269 - - - - 123,253
TOTAL USE OF FUNDS 101,115 11,869 10,269 - - - - 123,253
*
Total FY 2011/12 Carryforward 10,269$
TOWN BEAUTIFICATION PROJECTS Project 821-2002
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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HWY 9
E M AI N S T
HWY 17
N SANTA CRUZ AV
UNIVERSITY AV
Project Name Library Facility Project Project Number 821-2501
Department Town Manager Project Manager Asst. Town Mgr: Pamela Jacobs
Description This project is the construction of the new 30,000 sq. ft. Los Gatos Library.
Location The new library is located on the southeast corner of the Civic Center site, adjacent to Pageant
Grounds to the west and Villa Dr. to the east.
Project
Background
The Civic Center Master Plan, completed in June 2007, identified two priorities for improvements to
municipal facilities: police services and library services. The Town Council directed staff to proceed
with planning for a new library. The Council also approved the following guiding principles with
regard to planning for a new library:
• The library project must be practical and achievable.
• The Town must be able to afford construction of the library and any necessary parking with
minimal or no impact to the taxpayers in the form of additional property tax assessments.
• The library must be functional and must enhance the library services available to the
community.
The size of the Los Gatos Library is 13,970 sq. ft. A new library building of 30,000 sq. ft. more than
doubles the space available, provides adequate room for the library collections, and accommodates an
additional collections growth factor of 10%. The new library includes a technology lab, a group study
room, a teen area, expanded children’s and storytelling area, a history room, a periodical / reading
room with a fireplace, a meeting room, and a coffee cart.
Construction of the new library began in July 2010 and the grand opening was February 11, 2012.
Punch list items and corrections necessary to ensure the efficient and cost-effective operation of the
new library will continue into the next fiscal year, as will work to secure LEED certification.
Operating
Budget Impacts
Project management requires staff time, which is incorporated into the FY 2012/13 Operating Budget.
Operating and maintenance costs are also included in the FY 2012/13 Operating Budget.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Jul 2010 –
Dec 2011
Construction Process Interior, exterior and site improvements completed
Dec 2011 –
Jan 2012
Transition Books and materials moved from existing library
Early 2012 Completion Grand opening
Fall 2012 Close-Out Punch list and corrections
Prior Yrs
Actuals
2011/12
Estimated
2012/13
B udget
2013/14
Planned
2014/15
Planned
2015/16
Planned
2016/17
Planne d Total Project
SOURCE OF FUNDS& Carryfwd *
GFAR 11,788,450 5,943,924 749,489 - - - - 18,481,863
TOTAL SOURCE OF FUNDS 11,788,450 5,943,924 749,489 - - - - 18,481,863
Prior Yrs
Actuals
2011/12
Estimated
2012/13
B udget
2013/14
Planned
2014/15
Planned
2015/16
Planned
2016/17
Planne d Total Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses 11,788,450 5,943,924 749,489 - - - - 18,481,863
TOTAL GFAR11,788,450 5,943,924 749,489 - - - - 18,481,863
TOTAL USE OF FUNDS 11,788,450 5,943,924 749,489 - - - - 18,481,863
*Total FY 2011/12 Carryforward 749,489$
LIBRARY FACILITY Project 821-2501
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Civic Center Reuse Project Project Number 821-2105
Department Town Manager Project Manager Asst. Town Mgr: Pamela Jacobs
Description This project provides for redesign and renovation of the former library space for other Civic Center
uses.
Location The former Town library on the northeast corner of the Civic Center, 110 E. Main Street.
Project
Background
The Town has constructed a new 30,000 sq. ft. library on the southeast corner of the Civic Center site,
which opened February 11, 2012. Prior to the grand opening, the collections and staff occupying the
former library moved to the new library. This resulted in the 14,000 sq. ft. former library being
available for other Civic Center and community uses.
The Civic Center Master Plan, completed in June 2007, identified space for library and police services
as priorities. These priorities are being met through the new Police Operations Building and the new
library. Other needs identified in the Civic Center Master Plan include community gathering and
meeting rooms, administrative meeting rooms, a one-stop development and customer assistance center,
and staff spaces. Planning for the reuse of the former library space will take these needs into account,
as significant analysis and community input led to these determinations of need. In addition, the
project will include consideration of new municipal and community needs that may have arisen since
the Master Plan was approved.
It is expected that the project will be completed in phases consistent with the limitations of available
funding. The first phase will be design, including the planned uses, conceptual design with costs and
phasing timeline, and design development of the first phase. Subsequent phases will be dependent on
costs and available funds.
Operating
Budget Impacts
Project management requires staff time, which is incorporated into the FY 2012/13 Operating Budget.
Operating and maintenance costs associated with the reuse of the former library space will vary
depending on the use, as will the funding sources for those costs.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
May 2012 Use Determination Proposals presented to Council.
Jun 2012 Use Determination Council approval of uses.
First quarter 2012 Design and
construction Phase
Obtain bids for Phase 1 construction; Council
approval.
Prior Yrs
Actuals
2011/12
Estimated
2012/13
Budget
2013/14
Planned
2014/15
Planned
2015/16
Planned
2016/17
Planned Total Project
SOURCE OF FUNDS& Carryfwd *
GFAR- - 1,850,000 - - - - 1,850,000
Transfer from Building Maintennce 119,418 - 496,086 - - - - 615,504
GRANTS & AWARDS- - 58,344 - - - - 58,344
TOTAL SOURCE OF FUNDS 119,418 - 2,404,430 - - - - 2,523,848
Prior Yrs
Actuals
2011/12
Estimated
2012/13
Budget
2013/14
Planned
2014/15
Planned
2015/16
Planned
2016/17
Planned Total Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - 1,850,000 - - - - 1,850,000
Project Construction Expenses 119,418 - 496,086 - - - - 615,504
TOTAL GFAR 119,418 - 2,346,086 - - - - 2,465,504
GRANTS & AWARDS
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - 58,344 - - - - 58,344
TOTAL GRANTS & AWARDS- - 58,344 - - - - 58,344
TOTAL USE OF FUNDS 119,418 - 2,404,430 - - - - 2,523,848
*Total FY 2011/12 Carryforward 1,927,430$
CIVIC CENTER REUSE PROJECT Project 821-2105
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Downtown Improvements Project Number 821-2005
Department Parks & Public Works Project Manager Parks & Facilities
Superintendent: Christine
Wolter
Description This project will replace the tree light wiring and metal tree grates along Santa Cruz Avenue due to the
growth of tree roots and trunks.
Location The project area is located on Santa Cruz Avenue.
Project
Background
As part of improving the aesthetics and character of the downtown area, tree lights were installed on
the trees along Santa Cruz Avenue. To minimize cost, the electrical wires that connected the lights into
the conduits were stapled to the tree trunks. As the trees have grown over the past 5 years, many of the
wires have been embedded into the tree trunk or have been damaged, creating an unsafe condition. In
the interim, staff has addressed some of the wiring issues and conducted preventive maintenance on the
tree lights. This project will replace the electrical wires and create a safe and functional tree lighting
system along Santa Cruz Avenue.
Concurrent to the electrical wires replacement, several metal tree grates will also be replaced, using
decorative aggregate bases. Over time, the metal grates have become uplifted due to tree root and
trunk overgrowth. The new tree grates, made from synthetic rubberized materials, were successfully
installed and tested as a pilot project in two downtown locations along Santa Cruz Avenue, and also in
front of the new Police Operations Building on Los Gatos Boulevard.
Operating
Budget Impacts
These upgrades would significantly reduce staff time required to maintain the tree lights and tree
grates, and increase capacity to address other high priority maintenance tasks.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Oct. 2011 Finalize specification Prepare the project scope and specifications.
Jan. 2012 Bidding Process Solicit bids from contractors for the work.
Mar. 2012 Construction Award of contract and beginning of construction.
Jun. 2012 Completion Project completed.
Prior Yrs Actuals
2011/12
Estimated
2012/13
Budge t
2013/14
Planne d
2014/15
Planned
2015/16
Planned
2016/17
Planned Total Project
SOURCE OF FUNDS& Carryfwd *
GFAR
- - 250,000 - - - - 250,000
TOTAL SOURCE OF FUNDS- - 250,000 - - - - 250,000
Prior Yrs Actuals
2011/12
Estimated
2012/13
Budge t
2013/14
Planne d
2014/15
Planned
2015/16
Planned
2016/17
Planned Total Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benef its- - - - - - - -
Services/Supplies/Equipment
- - - - - - - -
Site Acquisition & Preparation
- - - - - - - -
Consultant Services
- - - - - - - -
Project Construction Expenses
- - 250,000 - - - - 250,000
TOTAL GFAR- - 250,000 - - - - 250,000
TOTAL USE OF FUNDS- - 250,000 - - - - 250,000
*Total FY 2011/12 Carryforward 250,000$
DOWNTOWN IMPROVEMENTS Project 821-2005
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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TOWN-WIDE
Project Name Town Digital Aerial Photograph/
Topographic Map
Project Number 821-2006
Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani
Description This project will obtain a new digital aerial photography and topography map for the Town.
Location This project location is Town-wide.
Project
Background
In 2002, the Town undertook a project to obtain accurate digital maps for the community. The current
digital image is outdated. Various Town departments use this document as a resource, such as Parks
and Public Works, Community Development, and Police. The Community Development Department,
for example, uses this map when designing a new development project. The Parks and Public Works
Department uses this map to determine property lines and infrastructure construction projects. Over
the past 10 years the Town has changed, which requires that staff have an updated resource in order to
perform key tasks and projects.
Operating
Budget Impacts
This project will use staff time for design and management. This project is tentatively scheduled for
FY 2013/14. The staff time for this project will be included in the department’s FY 2013/14 Operating
Budget.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Winter
2013
Preliminary Design Preliminary design in process.
Spring
2014
Final Design Contract awarded by Town Council.
Fall 2014 Completion Project completed.
Prior Yrs
Actuals
2011/12
Estimated
2012/13
Budget
2013/14
Planned
2014/15
Planned
2015/16
Planned
2016/17
Planned Total Project
SOURCE OF FUNDS& Carryfwd *
GFAR- - - 83,000 - - - 83,000
TRAFFIC MITIGATION - - - 42,000 - - - 42,000
TOTAL SOURCE OF FUNDS- - - 125,000 - - - 125,000
Prior Yrs
Actuals
2011/12
Estimated
2012/13
Budget
2013/14
Planned
2014/15
Planned
2015/16
Planned
2016/17
Planned Total Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - - 83,000 - - - 83,000
TOTAL GFAR- - - 83,000 - - - 83,000
TRAFFIC MITIGATION
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - - 42,000 - - - 42,000
TOTAL TRAFFIC MITIGATION- - - 42,000 - - - 42,000
TOTAL USE OF FUNDS- - - 125,000 - - - 125,000
*Total FY 2011/12 Carryforward-$
TOWN DIGITAL AERIAL PHOTOGRAPH / TOPOGRAPHIC MAP Project 821-2006
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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