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12 - Repairs -Maint-Safety Projects STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-15 L O S G A T O S - S A R A T O G A R D LO S G AT OS B LV D E M AI N S T HWY 17 H W Y 17 N SANTA CRUZ AV WIN CH ESTE R BLVD B LO SSOM H I LL RD LO S G A T O S B L VD H W Y 85 KENNEDY RD SHANNON RD L A R K A V LOS G A TO S-A LM AD EN RD UNIVERSITY AV WEDGEWOOD KNOWLES "A", "B", "C", "D, AND "E" ARE TOWN-WIDE PROJECTS F HIC K S R D PROJECT LOCATIONS A Traffic Calming Projects B Curb, Gutter & Sidewalk Maintenance C Retaining Wall Repairs D Annual Street Restriping E ADA Improvement Projects F Hicks & Shannon Guardrails STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-16 PROGRAM SECTION DIRECTORY PAGE 9910 Traffic Calming Projects C – 18 9921 Curb, Gutter & Sidewalk Maintenance C – 20 9930 Retaining Wall Repairs C – 22 9902 Annual Street Restriping C – 24 2102 ADA Improvement Projects C – 26 0120 Hicks & Shannon Guardrails C – 28 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-17 The Streets Program’s Street Repair, Maintenance & Safety Projects section contains Capital Improvement Program projects that repair, maintain, or enhance safety features of the Town’s streets and parking lots as the primary scope of work. Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in this section, street repair, maintenance, or safety enhancements must be the project’s main purpose. Safety issues, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance & Safety projects in the five-year Capital Improvement Program. This section contains annual ongoing projects as well as one-time projects. GFAR funding is utilized for the Traffic Calming Projects, which are funded at $10,000 annually. The Annual Street Restriping Project is funded at $25,000 per year. The Curb, Gutter, and Sidewalk Maintenance Project is funded at $250,000 per year. The Retaining Wall Repairs Project is typically funded with an ongoing GFAR stream of $100,000 per year. While annual appropriations are planned for these ongoing projects, funding adjustments may occur from year to year to align with changing priorities and schedules. One-time projects are prioritized by safety factors, community impacts, and the availability of grant funding, such as the Caltrans bicycle safety grant program, which focuses on funding street safety enhancements. GFAR funds may also be utilized to fund a portion of grant driven projects as a grant’s local “match requirement.” Los Gatos does not have an ongoing designated funding source for repairing, maintaining, and improving the Town’s roadway system. STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS SUMMARY Carryforward Projects 9910 Traffic Calming Projects 97,973 27,027 10,000 10,000 10,000 10,000 165,000 9921 Curb, Gutter & Side walk Maintenance 857,001 535,855 250,000 250,000 250,000 250,000 2,392,856 9930 Retaining Wall Repairs 475,099 788,716 100,000 100,000 100,000 100,000 1,663,815 9902 Annual Street Restriping 125,302 52,857 25,000 25,000 25,000 25,000 278,159 2102 ADA Upgrades to be allocated- - 50,000 50,000 50,000 50,000 200,000 New Projects 0102 Hicks/Shannon Guardrail- 40,000 - - - - 40,000 Total M aintenance & Safe ty Projects 1,555,375 1,444,455 435,000 435,000 435,000 435,000 4,739,830 Expende d Through 2011/12 Total Budgeted 2016/17 B udget 2013/14 Budge t 2 014/15 B udget 2012/13 Budget & Carryfwd* 2015/16 Budge t * Total FY 2011/12 Carryforward $1,019,455 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-18 Project Name Traffic Calming Projects Project Number 812-9910 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description In accordance with the Town’s Traffic Calming Policy, this project will conduct minor traffic studies, develop and implement traffic improvements, and install roadway devices to further enhance school pedestrian and roadway safety near high-use crosswalks. Location Most recently, staff has been working with the residents of the Bella Vista neighborhood on a traffic calming project. Project Background In 2002, the Town implemented a traffic calming policy to address and mitigate neighborhood traffic and pedestrian safety issues, such as speeding and cut-through traffic. At the time the policy was adopted, twelve project areas were under review for traffic calming improvements. To date, all twelve have been processed, completed, or closed. Traffic calming improvements such as speed humps, traffic circles, center medians, and bulb-outs were installed as appropriate to slow vehicles or enhance pedestrian safety. New traffic calming requests are received and reviewed annually. Staff met with the Bella Vista neighborhood during FY 2011/12 to review its traffic calming proposal. In December 2011, Council approved the temporary installation of traffic calming devices for this neighborhood. Two other traffic calming projects, on Short Road and Belwood Gateway, were also going through the traffic calming process in FY 2011/12. The installation of the Bella Vista traffic devices occurred in the spring of 2012. Staff generally monitors and collects new traffic data three to four months after the temporary devices have been installed. Following this review period, staff conducts a final neighborhood vote to determine if residents support permanent installation. Staff anticipates the final neighborhood vote to take place after the high school’s summer recess, in the fall of 2012. The Council will then review the project to determine if the devices should become permanent. Following the completion of the Bella Vista project, there will be no remaining neighborhood traffic calming projects in the queue. Staff can address the next qualified neighborhood proposal during FY 2012/13. Staff will continue to monitor traffic calming efforts, focusing on school and pedestrian safety. Operating Budget Impacts Engineering staff time for oversight of future projects is addressed in the FY 2012/13 Operating Budget. TOWN-WIDE STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-19 Project Components & Estimated Timeline Apr. 2012 Construction Install temporary traffic calming measures for Bella Vista. Sept. 2012 Project Review Conduct neighborhood vote to determine if 67% or more residencies support permanent traffic calming devices. Sept. 2012 Completion If the project receives sufficient resident approval, Council review of the project to determine if traffic calming devices should become permanent. Prior Yrs Actuals 2011/12 Es timated 2012/13 Budget 2013/14 Planned 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Proje ct SOURCE OF FUNDS& Carryfwd * GFAR 65,302 32,671 27,027 10,000 10,000 10,000 10,000 165,000 TOTAL SOURCE OF FUNDS 65,302 32,671 27,027 10,000 10,000 10,000 10,000 165,000 Prior Yrs Actuals 2011/12 Es timated 2012/13 Budget 2013/14 Planned 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Proje ct USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses 65,302 32,671 27,027 10,000 10,000 10,000 10,000 165,000 TOTAL GFAR 65,302 32,671 27,027 10,000 10,000 10,000 10,000 165,000 TOTAL USE OF FUNDS 65,302 32,671 27,027 10,000 10,000 10,000 10,000 165,000 *Total FY 2011/12 Carryforward 17,027 TRAFFIC CALMING PROJECTS Project 812-9910 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-20 TOWN-WIDE Project Name Curb, Gutter & Sidewalk Maintenance Project Number 813-9921 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters, and sidewalks throughout town to enhance pedestrian and bicyclist safety and to improve water runoff infrastructure. Location Curb, gutter, and sidewalk repair projects occur throughout town based on priority needs. Project Background Curb, gutter, and sidewalk improvements in public parking lots and rights-of-way have historically been funded by the Town. The intent of this project is to keep pace with the deterioration of sidewalks and curbs. Specific project locations are identified and prioritized based on the level of damage and accompanying potential safety issues. The primary source of damage to sidewalks, curbs and gutters is tree root intrusion. Most of the streets in town have mature trees in the planter areas between the sidewalks and curbs. These trees were planted many years ago without consideration of root growth and its impacts to the sidewalk, curb, and street. Over time, the tree roots cause cracks and raised concrete, leading to uneven surfaces. Staff develops an annual plan for sidewalk repair based on the level of damage as reported by staff in the field, and by residents, confirmed by staff inspection. The level of repair and maintenance performed in any given year has been limited by available annual funding. To leverage funding available for sidewalk repair, staff has explored a cost-sharing approach implemented by other communities in which sidewalk maintenance is either the sole responsibility of adjacent property owners or the shared responsibility of property owners and the municipality. Should the Council wish to pursue this approach further, additional policy discussion would be necessary. The annual sidewalk program as presented in this CIP is funded by GFAR. Operating Budget Impacts Potential trip and fall injuries and lawsuits against the Town will be reduced by eliminating hazardous curb, gutter, and sidewalk conditions. Engineering staff time for design and oversight of this project is addressed in the FY 2012/13 Operating Budget. STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-21 Project Components & Estimated Timeline Dec. 2012 Design Prepare plans and specifications. Jan. 2013 Bid Process Council approves plans and authorizes bidding the project. Mar. 2013 Construction Council awards the contract and construction begins. Jul. 2013 Completion Project completed. Prior Yrs Actuals 2011/12 Estimated 2012/13 Budget 2013/14 Planne d 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Project SOURCE OF FUNDS& Carryfwd * GFAR 728,514 128,487 535,855 250,000 250,000 250,000 250,000 2,392,856 TOTAL SOURCE OF FUNDS 728,514 128,487 535,855 250,000 250,000 250,000 250,000 2,392,856 Prior Yrs Actuals 2011/12 Estimated 2012/13 Budget 2013/14 Planne d 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Project USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses 728,514 128,487 535,855 250,000 250,000 250,000 250,000 2,392,856 TOTAL GFAR 728,514 128,487 535,855 250,000 250,000 250,000 250,000 2,392,856 TOTAL USE OF FUNDS 728,514 128,487 535,855 250,000 250,000 250,000 250,000 2,392,856 *Total FY 2011/12 Carryforward 285,855 CURB, GUTTER & SIDEWALK MAINTENANCE Project 813-9921 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-22 HWY 9 E M AI N S T HWY 17 N SANTA CRUZ AV UNIVERSITY AV Project Name Retaining Wall Repairs Project Number 815-9930 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description The Retaining Wall Repair and Replacement Program focuses on the repair and/or replacement of retaining walls that have become structurally deficient. Location Retaining wall repair projects are identified throughout town and are prioritized in order of repair based on safety issues, roadway impacts, retaining wall damage, and project costs. Project Background Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at strategic locations where hillside erosion is anticipated. If the retaining wall fails, the street subsequently fails; therefore, it is important to maintain the retaining walls as they are an integral part of the hillside roadway system. Some of the existing retaining walls were constructed with inferior materials and are beginning to fail. Replacement of failing retaining walls that are holding hillsides is a higher priority than replacement of retaining walls holding embankments. In some locations, necessary retaining walls do not exist. Over the past five years, a number of retaining walls have been replaced, including walls on Kimble Avenue, Reservoir Road, Jackson Avenue, University Avenue, Wooded View Drive, Villa Avenue, Cleland Avenue, and Oak Hill Way. Retaining walls are visually inspected annually; however, unanticipated weather events can quickly erode a wall’s integrity and cause failure. In FY 2012/13, a retaining wall on Jackson Avenue, close to the intersection with Highland Avenue, will be replaced. Due to the location next to the creek, the Town has had to apply for permits from regulatory agencies. It is anticipated that the permits will be awarded by winter 2012 and construction will begin in spring 2013. Another project scheduled for FY 2012/13 is the retaining wall at Oak Meadow Park. Access to the park is provided through a parking area off Blossom Hill Road, as well as via two pedestrian entrances from University Avenue. The elevation of the park itself is lower than University Avenue, and both pedestrian entrances take park users down a steep grade via a footpath and maintenance vehicle road. These roads are supported by retaining walls, and the wall from the top of University Avenue has begun to fail. This retaining wall must be repaired to ensure continued access to the park for pedestrians and maintenance vehicles. This project will reconstruct the retaining wall and repave the section of maintenance road adjacent to the wall. This project is anticipated to begin in fall 2012 with completion anticipated for winter 2012. This CIP includes funding to address approximately one retaining wall per year. The annual Retaining Wall Repair and Replacement Program is funded with GFAR funds. STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-23 Operating Budget Impacts Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance and emergency response. Engineering staff time for oversight of this ongoing project is addressed in the FY 2012/13 Operating Budget. Project Components & Estimated Timeline Spring 2012 Design Oak Meadow Park project begins design phase. Summer 2012 Bid Process Council approves plans and authorizes bidding for the Oak Meadow Park project. Fall 2012 Construction Council awards the Oak Meadow Park project contract and construction begins. Fall 2012 Design Secure permits from regulatory agencies for Jackson Avenue project. Winter 2012 Bid Process Council approves plans and authorizes bidding for the Jackson Avenue project. Winter 2012 Completion Oak Meadow Park project completed. Spring 2013 Construction Council awards the contract and construction begins for the Jackson Avenue project. Summer 2013 Completion Jackson Avenue project completed. Prior Yrs Actuals 2011/12 Estimate d 2012/13 Budget 2013/14 Planned 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Project SOURCE OF FUNDS& Carryfwd * GFAR475,099 - 788,716 100,000 100,000 100,000 100,000 1,663,815 TOTAL SOURCE OF FUNDS 475,099 - 788,716 100,000 100,000 100,000 100,000 1,663,815 Prior Yrs Actuals 2011/12 Estimate d 2012/13 Budget 2013/14 Planned 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Project USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses 475,099 - 788,716 100,000 100,000 100,000 100,000 1,663,815 TOTAL GFAR 475,099 - 788,716 100,000 100,000 100,000 100,000 1,663,815 TOTAL USE OF FUNDS 475,099 - 788,716 100,000 100,000 100,000 100,000 1,663,815 *Total FY 2011/12 Carryforward 688,716 RETAINING WALL REPAIRS Project 815-9930 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-24 TOWN-WIDE Project Name Annual Street Restriping Project Number 811-9902 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description This project is an annual program that restripes a portion of the Town’s streets, ensuring the safety of vehicles and pedestrians. Location Roadway restriping work will be done at various locations throughout town based on conditions and available funds. Project Background The Town initiated town-wide striping in FY 2006/07. Due to deferred striping and marking of the Town’s public streets, any striping that had been accomplished previously was done in conjunction with the resurfacing of specific streets in the Town’s annual street paving project. This annual street restriping program installs new striping and marking for center lanes, bicycle lanes, crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway stripes wear out due to traffic and weather and create a potential safety concern. The goal is to have Town streets that are properly striped for safe operation and use by the public. Under this project, locations that are not scheduled for street repaving will be prioritized for restriping. The restriping of repaved streets will continue to occur in conjunction with paving contracts. GFAR funding for the first year of the program was $50,000. Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000. Operating Budget Impacts Street maintenance and engineering staff time is addressed in the FY 2012/13 Operating Budget. STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-25 Project Components & Estimated Timeline Feb. 2013 Design Review streets and develop list of streets in highest need of restriping. Mar. 2013 Bid Process Obtain bids from licensed contractors and award contract. May 2013 Construction Conduct street restriping by approved contractor. Jun. 2013 Completion Project completed. Prior Yrs Actuals 2011/12 Estimated 2012/13 Budget 2013/14 Planned 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Project SOURCE OF FUNDS& Carryfwd * GFAR 125,302 - 52,857 25,000 25,000 25,000 25,000 278,159 TOTAL SOURCE OF FUNDS 125,302 - 52,857 25,000 25,000 25,000 25,000 278,159 Prior Yrs Actuals 2011/12 Estimated 2012/13 Budget 2013/14 Planned 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Project USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses 125,302 - 52,857 25,000 25,000 25,000 25,000 250,302 TOTAL GFAR 125,302 - 52,857 25,000 25,000 25,000 25,000 278,159 TOTAL USE OF FUNDS 125,302 - 52,857 25,000 25,000 25,000 25,000 278,159 *Total FY 2011/12 Carryforward 27,857 ANNUAL STREET RESTRIPING Project 811-9902 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-26 TOWN-WIDE Project Name ADA Improvement Projects Project Number 821-2102 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description This project acts as a placeholder for the annual CDBG grant funding for projects which bring Town facilities into compliance with the Americans with Disabilities Act (ADA). Undesignated funding is allocated to this project fund until transferred to an approved capital project. Location Location varies each year. For FY 2012/13, the CDBG funding will be allocated to the University Avenue Sidewalk project to create an ADA accessible walkway near the Los Gatos Creekside Sports Park. Project Background The federal Community Development Block Grant (CDBG) program seeks to improve the quality of life for low income residents, with emphasis in the areas of affordable housing and human services. One important aspect of the CDBG program is to allocate funding for Americans with Disabilities Act (ADA) compliance projects, which seek to modify existing public infrastructure and facilities for use by those with physical limitations. In the past, the Town’s ADA projects have included automatic entrance/exit doors, sidewalk ramps and cut-outs for curbs and medians, and accessibility modifications to public restrooms. Santa Clara County now manages the CDBG program, and provides an allocation for participating cities, including Los Gatos. ADA compliance projects are funded through grants administered by the CDBG program. Grant fund allocations are transferred from this project to ADA compliance projects after approval by the Town Council. Operating Budget Impacts Staff time for oversight of this project is addressed in the FY 2012/13 Operating Budget. STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-27 Project Components & Estimated Timeline FY 2007/08 Allocated Civic Center Upgrades Project (completed) FY 2008/09 Allocated ADA Sidewalk Ramps FY 2009/10 Allocated ADA Oak Meadow Park Walkway FY 2010/11 Allocated ADA Access – Pageant Grounds FY 2011/12 Allocated ADA Live Oak Manor Park Pathway FY 2012/13 Allocated ADA University Avenue Sidewalk Prior Yrs Actuals 2011/12 Estimate d 2012/13 Budget 2013/14 Planned 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Project SOURCE OF FUNDS& Carryfwd * GRANTS & AWARDS- - - 50,000 50,000 50,000 50,000 200,000 TOTAL SOURCE OF FUNDS- - - 50,000 50,000 50,000 50,000 200,000 Prior Yrs Actuals 2011/12 Estimate d 2012/13 Budget 2013/14 Planned 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Project USE OF FUNDS& Carryfwd * GRANTS & AWARDS Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses- - - 50,000 50,000 50,000 50,000 200,000 TOTAL GRANTS & AWARDS- - - 50,000 50,000 50,000 50,000 200,000 TOTAL USE OF FUNDS- - - 50,000 50,000 50,000 50,000 200,000 *Total FY 2011/12 Carryforward- ADA IMPROVEMENT PROJECTS (to be allocated)Project 821-2102 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-28 Project Name Hicks & Shannon Guardrails Project Number 812-0120 Department Parks & Public Works Project Manager Town Engineer: Kevin Rohani Description The project will construct a new metal beam guard rail along sections of Hicks Road and Shannon Road. Location This project is located on Hicks and Shannon Roads. Project Background There are several narrow sections on Hicks and Shannon Roads that have been a safety concern for residents. Construction of new guard rails will help address concerns related to the steep embankment and narrow lanes. These two roads were originally a part of the Santa Clara County road system and were later annexed into the Town. Since that time, Hicks and Shannon Roads have received minimal improvements. Operating Budget Impacts Engineering staff time will be addressed in the FY 2012/13 Operating Budget. STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-29 Project Components & Estimated Timeline Dec. 2012 Design Prepare plans & specifications. Jan. 2013 Bid Process Solicit bids for the project from contractors. Apr. 2013 Construction Construction begins. Jun. 2013 Completion Project completed. Prior Yrs Actuals 2011/12 Estimated 2012/13 Budget 2013/14 Planned 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Project SOURCE OF FUNDS& Carryfwd * GFAR- - 40,000 - - - - 40,000 TOTAL SOURCE OF FUNDS- - 40,000 - - - - 40,000 Prior Yrs Actuals 2011/12 Estimated 2012/13 Budget 2013/14 Planned 2014/15 Planned 2015/16 Planned 2016/17 Planned Total Project USE OF FUNDS& Carryfwd * GFAR Salaries and Benefits- - - - - - - - Services/Supplies/Equipment- - - - - - - - Site Acquisition & Preparation- - - - - - - - Consultant Services- - - - - - - - Project Construction Expenses- - 40,000 - - - - 40,000 TOTAL GFAR- - 40,000 - - - - 40,000 TOTAL USE OF FUNDS- - 40,000 - - - - 40,000 *Total FY 2011/12 Carryforward- HICKS / SHANNON GUARDRAIL Project 812-0120 STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-30