Curb, Gutter, Sidewalk 11-17�V N� 0�
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DATE:
TO:
FROM:
MEETING DATE: 05/07/12
ITEM NO:
COUNCIL AGENDA REPORT
APRIL 26, 2012
MAYOR AND TOWN COUNCIL
GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 11 -17 — FY 2011/12 CURB GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411- 813 -9921
A. AUTHORIZE THE TOWN MANAGER TO EXECUTE A
CONSTRUCTION CONTRACT WITH BEARDEN CONSTRUCTION
COMPANY, INC. DBA CB CONCRETE CONSTRUCTION, INC. IN AN
AMOUNT NOT TO EXCEED $197,948.30.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONSTRUCTION CONTRACT AS NECESSARY IN AN AMOUNT
NOT TO EXCEED $30,000.
RECOMMENDATION
1. Authorize the Town Manager to execute a construction contract with Bearden Construction
Company Inc. dba CB Concrete Construction Inc. in an amount not to exceed $197,948.30.
2. Authorize staff to execute future change orders to the construction contract as necessary in an
amount not to exceed $30,000.
BACKGROUND
The adopted 2011/12 — 2015/16 Capital Improvement Program (CIP) designates funding for
curb, gutter, and sidewalk replacement projects. This is consistent with the Town's goals to
improve public safety and to improve the quality of Town streets.
One of the primary causes of damage to curbs, gutters, and sidewalks is tree root growth. The
Town has many mature trees that were planted years ago, and despite their many positive
attributes, have outgrown their respective planter areas and their roots continue to cause damage
to the Town street infrastructure. Their roots have grown under curbing, sidewalks, and in some
cases, under the roadway, causing uplifts and extensive damage, which result in uneven surfaces
and present safety concerns.
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by: Assistant Town Manager Town Attorney _-,o,inance
N:\ PPW\ MANAGEMENT \COUNCIL \COUNCIL REPORTS\2012 Reports\May 7\ 11- 17 .curb.gutter.sidewalk.award.doex
PAGE 2
APRIL 26, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO 11 -17 — FY 2011/12 CURB GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411 - 813 -9921
DISCUSSION:
At the March 19, 2012, Town Council meeting, the Council approved plans and specifications
for this project and authorized staff to advertise the project for bids.
This project will repair and replace damaged curbs, gutters and sidewalks throughout the Town.
Locations for repair and replacement work were identified over the past year by Parks and Public
Works Department staff and were also determined by service calls the Town received from
residents. In conjunction with the replacement of hazardous and damaged concrete, tree roots
will be pruned and root barriers placed to minimize further damage to new curbs, gutters and
sidewalks.
On April 25, 2012, five bids were received for this project (Attachment 1). Staff reviewed the
bids received and determined that Bearden Construction Company Inc. dba CB Concrete
Construction Inc. is the lowest responsible entity and is most responsive to the Town's formal
bid process.
CONCLUSION
Staff recommends that the Town Council authorize the Town Manager to execute a construction
contract in an amount not to exceed $197,948.30. Additionally, due to the variables associated
with this particular type of construction and to address unforeseen circumstances during the
course of construction, staff further recommends that the Town Council authorize staff to
execute future change orders to the construction contract as necessary, in an amount not to
exceed $30,000 for work beyond that which is identified in the base bid.
ENVIRONMENTAL ASSESSMENT
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
PAGE 3
APRIL 26, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 11 -17 — FY 2011/12 CURB GUTTER AND SIDEWALK
REPLACEMENT PROJECT 411 - 813 -9921
FISCAL IMPACT
There are sufficient funds for this project as demonstrated in the table below.
Available 1�*uded/
Bu et Encumbered Proposed
_ ... _. __... .
TY2011 /12 Fiscal Im et Funding To Date Contract
411- 813 -9921 $ 414,342 $ 128,901: $ 227,948
Attachments:
1. Bid Summary
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