ARC RoofingCOUNCIL AGENDA REPORT
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DATE: APRIL 24, 2012
MEETING DATE: 05/07/12
ITEM NO:
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 11 -13 LOS GATOS ADULT RECREATION CENTER
ROOFING PROJECT 411- 821 -2202
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK
OF WATERPROOFING ASSOCIATES AND AUTHORIZE RECORDING BY
THE CLERK ADMINISTRATOR.
RECOMMENDATION
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
accepting the work of Waterproofing Associates and authorize recording by the Clerk
Administrator.
BACKGROUND
The Town's adopted FY 2011/12 - 2015/16 Capital Improvement Program (CIP) Budget
designates funding for various infrastructure repair and replacement projects. This is consistent
with the Town's goal to improve the quality of the Town's facilities. The replacement of the Los
Gatos Adult Recreation Center roof was identified as one of the CIP projects.
DISCUSSION
At its regular meeting held January 17, 2012, the Town Council authorized a contract be
awarded to Waterproofing Associates for the repair and re- surfacing of the Adult Recreation
Center roof.
The scope of this project included the removal and replacement of two designated roof sections
and resurfacing of the balance of the roof area. The contracted work has been satisfactorily
completed by Waterproofing Associates and is being recommended for acceptance by the Parks
and Public Works Department.
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by: ,_Assistant Town Manager Town Attorney — finance
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APRIL 24, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 11 -13 LOS GATOS ADULT RECREATION CENTER ROOFING
PROJECT 411- 821 -2202
DISCUSSION (cont'd)
Ten percent of the faithful performance bond will remain in effect for a period of two years to
guarantee any needed repair and /or replacement caused by defective materials and workmanship.
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project.
CONCLUSION
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of Waterproofing Associates and
authorize recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT
The construction contract was awarded for $66,888 with a contingency budget of $5,000,
bringing the authorized project budget to $71,888. This project was completed within the
Council approved budget, as demonstrated by the fiscal table below.