Hillbrook and Kennedy Meadows Landscape & Lighting Districts' Budget Adjustments�pW N 0
COUNCIL AGENDA REPORT
DATE: APRIL 27, 2012
MEETING DATE: 05/07/12
ITEM NO:
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: HILLBROOK AND KENNEDY MEADOWS LANDSCAPE & LIGHTING
DISTRICTS' BUDGET ADJUSTMENTS
AUTHORIZE AN EXPENDITURE BUDGET ADJUSTMENT IN THE
AMOUNT OF $2,080 FOR ADDITIONAL WORK IN THE HILLBROOK
ASSESSMENT DISTRICT AND $14,400 FOR ADDITIONAL WORK IN THE
KENNEDY MEADOWS ASSESSMENT DISTRICT.
RECOMMENDATION
Authorize an expenditure budget adjustment in the amount of $2,080 for additional work in the
Hillbrook Assessment District and $14,400 for additional work in the Kennedy Meadows
Assessment District.
BACKGROUND
In the early 1990's, the Town formed two assessment districts (with multiple zones) under the
Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500, et. Seq.). The
purpose of the Districts is to provide for the ongoing maintenance and care of landscaped areas
that benefit the properties within each of the zones. These services are provided by a contractor
retained and managed by the Town on behalf of the property owners. The contracts provide for
routine landscape maintenance services, which generally includes tasks such as turf mowing,
weeding, trimming of plant material, and pathway lighting maintenance. In addition to this
regular maintenance, tree pruning may be required on an as- needed basis, in order to maintain
the health and safety of the trees within the district as to provide a safe environment for local
residents.
DISCUSSION
In September 2011, staff identified a need for tree pruning in the Hillbrook and Kennedy
Meadows Landscape and Lighting Districts. This work is needed for both safety and structural
reasons.
�.0� -aQD
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by: Assistant Town Manager Town Attorney Finance
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Adjustments.docx
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ARIL 27, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: HILLBROOK AND KENNEDY MEADOWS LANDSCAPE & LIGHTING
DISTRICTS' BUDGET ADJUSTMENTS
DISCUSSION (cont'd)
Upon identification of the needed work, staff obtained a quote for the required services from the
Town's authorized tree trimming contractor, West Coast Arborists, Inc., and verified that the
fund balance within each of the Districts was adequate to conduct the work. In order to complete
the compensation for this work performed by the contractor, the funds need to be moved from
the fund balance into the operating budget for this fiscal year. This action requires a budget
adjustment action. The amount being requested for transfer for the Hillbrook District is $2,080,
and the amount for the Kennedy Meadows District is $14,400.
There is adequate fund balance in each of the two funds to support this work. This type of work
is not required on an annual basis, but should be re- evaluated every five to ten years. The
performance of this work does not require that the assessment for either of the LLD Districts be
recalculated. All work can be funded and completed this fiscal year without additional financial
impacts to the residents of these areas.
CONCLUSION
Staff recommends that the Town Council authorize the expenditure budget adjustment for the
Hillbrook and Kennedy Meadows Landscape & Lighting Districts.
ENVIRONMENTAL ASSESSMENT
Is not a project defined under CEQA, and no further action is required.
FISCAL IMPACT
The Hillbrook Landscape & Lighting District currently has a fund balance of approximately
$2,800. The Kennedy Meadows Landscape & Lighting District fund balance is approximately
$22,000. Both Landscape & Lighting Districts have sufficient fund balance available in order to
process this budget adjustment.