24 Desk ItemMEETING DATE: 4/16/01
°W " 0 ITEM NO.
. • „ DESK ITEM
y.
COUNCIL AGENDA REPORT
!ps G`a�S
DATE: April 16, 2001 l
TO: MAYOR AND TOWN COUNCIL I,
FROM: TOWN MANAGER
SUBJECT: CONSIDER APPEAL OF THE DECISION OF THE PLANNING
COMMISSION TO APPROVE A CONDITIONAL USE PERMIT FOR A
MASTER PLAN OF HILLBROOK SCHOOL AND TO APPROVE AN
ARCHITECTURE AND SITE APPLICATION TO DEMOLISH AN EXISTING
CLASSROOM BUILDING AND TO CONSTRUCT A NEW CLASSROOM
BUILDING ADJACENT TO THE OLD BUILDING ON PROPERTY ZONED
HR -1. PROJECT APPLICATION PRJ -99 -062 (CONDITIONAL USE PERMIT)
PROJECT APPLICATION PRJ -99 -063 (ARCHITECTURE AND SITE)
PROPERTY LOCATION: 300 MARCHMONT DRIVE PROPERTY
OWNER/APPLICANT: HILLBROOK SCHOOL APPELLANTS: MARTIN D.
DERMER AND MICHAEL W. TAYLOR
REMARKS
Attachment 46 is Hillbrook School's proposed conditions of approval for its conditional use permit.
Attachment 47 is a summary of traffic counts submitted by Hexagon Traffic Consultants. This
information was received following the distribution of the staff report and attachments to the
Council.
Attachments
L-45. Previously Submitted.
46. Hillbrook School's proposed conditions of approval (two pages), received April
16, 2001
47. Traffic counts from Hexagon Traffic Consultants (one page), received April 16,
2001
BNL: SD
N:\DBV\CNCLRPTS\300MARCH.desk.wpd
a FA
PREPARED BY : BUD N. LORTZ
DIRECTOR OF COMMUNITY DEVELOPMENT
Reviewed by: Attorney Revised: 4/16/01 4:27 pin
Reformatted: 7/14/99
300 Marchniont Drive
Project Application PRJ-99 -062 (Conditional Use Permit)
Project Application .PRJ -99 -063 (Architecture and Site)
Requesting approval of a Conditional Use Permit for a Master Plan of Hillbrook School
and approval of an Architecture and Site application to demolish an existing classroom
building and to construct a new classroom building adjacent to the old building on
property zoned EIR -1.
PROPERTY OWN1EWAPPLICANT: Hillbrook School
TO THE SATISFACTION OF THE DIRECTOR OF COMMUNITY DEVELOPMENT:
(.Planning Section)
1 _ EXPIRATION. This approval will expire two years from the approval date pursuant to
Section 29.20.320 of the Town Code unless the application is vested. Vesting for the
Master Site Plan includes the demolition and reconstruction of the new classroom
building under Architecture and Site Application PRT -00 -063. Once the application is
vested, there are no further time limits for the Master Site flan
2. EMERGENCY ACCESS ROAD. The emergency access road to Ann Arbor Drive shall
not be opened up at any time to public or school use. The road may be opened for
construction access only if it is part of the approved construction plan for an Architecture
and Site application.
3. CARPOOLING_ The Town accepts the voluntary offer of Hillbrook School to maintain
and promote a car - pooling program for their students. Hillbrook School shall submit to
the Town, a written report summarizing the carpool participation. This report shall be
submitted twice a year for the months of February and September.
4. ENROLLMENT. The enrollment shall be limited to 315 students,
5. EMPLOYEES. The after school maximum number of employees on site during activities
u, the gymnasium which draws an audience shall not exceed 12.
6. NIGHTTIME ACTIVITIES. All activities shall conclude by 9 P.M. All activities which
draw an audience to the gymnasium shall take place after school hours.
7. WEEKEND ACTIVITIES. During the weekend the campus shall be closed to any use
by outside leagues of youth groups, the gym shall only be used for Hillbrook School
activities and the weekend use shall be limited to an Open house event in October and
volleyball and basketball tournaments for Hillbrook School only.
8. GYMNASIUM DOORS AND WINDOWS. The loading doors on the Ann Arbor side
shall be closed at all times whenever activities are being held inside the gymnasium.. ' L ire
QH\5137252 -1-
02-041611345001
Attachment 46
other doors and windows in the gymnasium shall be allowed to remain' open during
activities.
9. , SIC_ Music from live bands shall not be amplified. One amplified D7 event is
permitted per year.
10. LEASE/RENTALS. No lease or rental of the gymnasium shall be permitted to third
parties.
IL TRAFFIC COUNTS. At the applicant's expense, the Town shall conduct traffic counts
at she Marchmont Drive gate of l Iillbrook School twice a year, during the months of
March and October, for three years following the approval date. The maximum number
of vehicles leaving the school during the hours of 7.30 AM to 8:30 AM shall not exceed
165 vehicles.
12. BUILDING FOOTPRINTS. The footprints of the future buildings may be. required to be
modified during the Architecture and Site approval process to reduce tree. impacts.
M513725 9 _2_
02-041611345001
H(librook School Trip Generation
Count Date
December' 258
227
31
227
January 2001 190
161
29
161 ,
March 2001 176
145
33
145
April 2001 172
138
34
138
Student Trips Removed (Dscernberto April)
99
% Reduction in Trips (December to April)
39%
% of Parents Carpooling at School (April)
7&°/s'
' Estimated based on the following: 239 families x 95% (absentee factor) :227 inbound
cars with no carpooling.
Z®1FI0 3Jad NOJer?GF;
6OT9TL62 ®h E Attachment 47
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