Pageant Grounds Renovation Project%5 COUNCIL AGENDA REPORT
MEETING DATE: 4/2/12
ITEM NO:
DATE: MARCH 23, 2012
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 12 -01 PAGEANT GROUNDS RENOVATION PROJECT 411-
825 -2501
APPROVE PLANS AND SPECIFICATIONS FOR THE PAGEANT GROUNDS
RENOVATION PROJECT AND AUTHORIZE STAFF TO ADVERTISE THE
PROJECT FOR BID.
RECOMMENDATION
Approve plans and specifications for the Pageant Grounds Renovation Project and authorize staff
to advertise the project for bid.
BACKGROUND
The new Los Gatos Library project included the construction of access improvements to the
adjacent Pageant Grounds as the first step in renovating this historic Town park. The
improvements included in the library project consisted of the removal of a large enclosure
housing the Civic Center cooling tower, construction of an ADA compliant pathway providing
access to both levels of the park, installation of historic mosaics required by the library project
Environmental Impact Report, historical lighting fixtures, and landscaping adjacent to the new
library and the entrance to the park. Further landscaping improvements were put on hold
pending the grand opening of the new library.
As the next step in pursuing additional improvements, the Town retained David Fox of Hill
Associates to design the next phase of landscaping and other park improvements, which is
reflected in the plans and specifications referred to in this staff report.
DISCUSSION
Initial access and landscaping improvements to the Pageant Grounds were included as one of
several bid add alternates for the library project to ensure the project calve in on budget. As
noted above, a new pathway to the park was installed as part of the library project, and access to
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by: Assistant Town Manager Town Attorney Finance
\ \leona\ data \PPW \MANAGEMENT \COUNCIL \COUNCIL REPORTS\2012 Reports\April 2 \FY 11 -12 12 -01 Pageant Grounds Renovation.docx
PAGE 2
MARCH 23, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 12 -01 PAGEANT GROUNDS RENOVATION PROJECT 411 -825-
2501
DISCUSSION: (continued)
the park is also provided through the library's Children's Garden. Second floor windows on the
west side of the library were designed to offer expansive views of the renovated park.
The final landscape design integrates the park with the new library, offering locations for
outdoor children, teen and adult programs, as well as locations for events that would also use
facilities in the library (such as restrooms).
The Plans and Specifications call for two primary areas of activity. On the lower level, a circle
of benches will surround a flagstone terrace with a raised planter of shade trees. The upper level
will have a stamped - concrete patio to accommodate events, and will feature a trellis located in
front of the historic waterfall. The waterfall will be operable during events. The posts of the
trellis will be covered with flagstone, tying it in with other flagstone features in the park and
library. Low maintenance plantings will cover non - developed areas, and there will locations for
public art.
Completion of this phase of the Library /Pageant Grounds project is scheduled for mid- August to
coincide with an August 18 dedication of the park as part of the Town's Jubilee Year
celebration.
Plans and Specifications for this project are complete and will be available for review in the
Clerk's Department on Friday March 30, 2012. Pending approval, this project will be advertised
and an agreement for the award will be presented for Town Council approval on May 7, 2012.
CONCLUSION
It is recommended that the Town Council approve the plans and specifications for the Pageant
Grounds Renovation Project and authorize staff to advertise the project for bids.
ENVIRONMENTAL ASSESSMENT
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A
Notice of Exemption will not be filed.
SCALIMPACT:
The construction cost estimate for this project is $220,000. There are sufficient funds available
for this project through the approved FY 2011/12 — 2015/16 Capital Improvement Program
Budget. Because this phase of the Library /Pageant Grounds project is necessary to complete the
project, staff believes that any available remaining bond proceeds and /or RDA sources are
eligible to be used as a funding source for this project pursuant to State Law. A more thorough
fiscal impact will be presented when the construction contract is presented to Council for award.