PPW 10-16t a�+w a MEETING DATE: 3/5/12
ITEM NO:
3
tps �� COUNCIL AGENDA REPORT
DATE: FEBRUARY 15, 2012
TO: MAYOR AND TOWN COUNCIL
FROM: GREG LARSON, TOWN MANAGER
SUBJECT: PPW JOB NO. 10 -16 — FY 2010/11 STREET REPAIR AND RESURFACING
PROJECT 811 -9901
AUTHORIZE THE TOWN MANAGER TO EXECUTE A CERTIFICATE OF
ACCEPTANCE AND NOTICE OF COMPLETION ACCEPTING THE WORK
OF INTERNATIONAL SURFACING SYSTEMS INC. AND AUTHORIZE
RECORDING BY THE CLERK ADMINISTRATOR.
RECOMMENDATION
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
accepting the work of International Surfacing Systems Inc. and authorize recording by the Clerk
Administrator.
BACKGROUND
The adopted FY 2010/11- 2014/15 Capital Improvement Program (CIP) Budget designates
funding for infrastructure and replacement projects. The Street Repair and Resurfacing project is
consistent with the Town's goals to improve public safety and the quality of Town streets.
This project resurfaced residential streets in several neighborhoods throughout Town. The streets
listed for cape seal in this project were within the general area of Bicknell Road, Old Adobe
Road, More Avenue, Spring Street and Euclid Avenue. In addition, this project reconstructed
Royce Street in the downtown area. The project was successfully completed under budget and on
time.
DISCUSSION
On June 20, 2011, Town Council awarded the contract to International Surfacing Systems Inc.
The contracted work has been satisfactorily completed by International Surfacing Systems Inc.
and is being recommended for acceptance by the Parks and Public Works Department.
PREPARED BY : TODD CAPURSO
Director of Parks and Public Works
Reviewed by: _ As n M
sistant TowanageTown Attorney Finance
v
N:\ PPW\ MANAGEMENT \COUNCIL \COUNCIL REPORTS\2012 Reports\March 5\ 10- 16- Capeseal .ISS.Final.Acceptance.docx
PAGE 2
FEBRUARY 15, 2012
MAYOR AND TOWN COUNCIL
SUBJECT: PPW JOB NO. 10 -16 —FY 2010/11 STREET REPAIR AND RESURFACING
PROJECT 811 -9901
DISCUSSION (confd.)
Ten percent of the faithful performance bond will remain in effect for a period of two years to
guarantee any needed repair and /or replacement caused by defective materials and workmanship.
The execution and recordation of the Certificate of Acceptance is now required to finalize the
Town's acceptance of the project.
CONCLUSION
Staff recommends that the Town Council authorize the Town Manager to execute a Certificate of
Acceptance and Notice of Completion accepting the work of International Surfacing Systems
Inc. and authorize recording by the Clerk Administrator.
ENVIRONMENTAL ASSESSMENT
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption will not be filed.
FISCAL IMPACT
The project was completed within the authorized budget as demonstrated by the fiscal table
below.
Available Expende �� k
Budget
Encumbered
t Avathi
FY 2010/11 Fiscal Impact
Funding
To Date
ce,
�ataa�
411 811 9901
$ 1,800,167
$ 1,273,287
m... _ ..... . ........
.. . .....
*
481- 811 -9901
650,000
#SO,000,
'TOTALS
$ 2,450,167
$ 1,273,287
$ 176,80
Blue Print
$ 44
Communications
6,825
Consultant Services
...... ............ __.. _._
_ 28,103
......._ -
Project Construction
..
1,238,315
TOTALS
$ 1273,287