6 - CS Dept SectionMay 12, 2011 PROPOSED
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Community Services Department
DEPARTMENT PURPOSE
The Community Services Department coordinates and provides programs and services that enrich the life
of the community. The department is committed to the following:
• Identifying and responding to the needs of a diverse population, with programs that serve seniors,
youth, families, homeowners, renters, and low-income residents
• Promoting a spirit of hometown community by including volunteers and program participants as
integral parts of ongoing projects
• Facilitating communication between local human service providers in order to increase effectiveness
and to continually improve programs through shared expertise and resources
• Managing Town compliance with a variety of Federal and State programs, targeting related
resources toward identified local priorities
• Encouraging a sustainable future by promoting environmentally sound programs and initiatives
BUDGET OVERVIEW
The FY 2011/12 budget fully integrates Community Services Department programs into other Town
departments. The Conservation, Recycling, and Sustainability Program and special events funding will
be transferred to the Parks and Public Works Department; including a half-time Environmental Services
Coordinator position (formerly “Volunteer Coordinator”). The Volunteer Program will be assumed by
the newly created Community Outreach Coordinator overseen by the Police Department and is funded in
the Non-Departmental Program.
Community Services workload items which will be transferred to the Manager’s Office include: staff
support for the Arts and Culture Commission and a recommended expansion of the Community Services
Commission, to include senior services; management of partnerships with Los Gatos-Saratoga
Recreation, Los Gatos Museum Association, and Los Gatos Music and Arts; and management of
community grants and the Community Development Block Grant program. Reallocation of a Deputy
Town Manager and a Staff Technician will support these services, while the Community Services
Director, Administrative Analyst, Administrative Secretary positions, and Volunteer Services Coordinator
positions will be eliminated.
May 12, 2011 PROPOSED
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COMMUNITY SERVICES DEPARTMENT
ACCOMPLISHMENTS
Core Values Accomplishments
Good Governance
Ensure responsive,
accountable and
collaborative
government
• Published and circulated 16,000 copies of the Los Gatos Vista and the
Town’s Annual Report.
• Supported an expanded partnership with Los Gatos-Saratoga Community
Education and Recreation to provide senior services.
Civic Enrichment
Foster
opportunities for
citizen
involvement, and
cultural,
recreational and
individual
enrichment
• Successful coordination of tenth Leadership Los Gatos class to encourage
community members to participate in civic leadership.
• Successfully planned and held Fourth of July, Music in the Park, and Screen
on the Green events.
• Installed six exhibits by local artists in the Council Chambers.
• Supported newly created partnership with Los Gatos Music & Arts to
manage Music in the Park.
• Adopted Arts Plan and began design and implementation of Forbes Mill
Footbridge Revitalization Project and Banner Project.
• Planned and implemented annual Keep Los Gatos Beautiful Campaign and
expanded the “Bring Your Own Mug” Campaign.
Community
Character
Preserve and
enhance the
appearance,
character and
environmental
quality of the
community
• Achieved recertification of Town’s Green Business status.
May 12, 2011 PROPOSED
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COMMUNITY SERVICES DEPARTMENT
2007/082008/092009/102010/112010/112011/12
ActualsActualsActualsAdoptedEstimatedAdopted
REVENUES
Intergovernmental31,926 39,891 33,788 30,000 30,000 -
Service Charges122,252 110,824 97,490 61,100 61,660 -
Other Sources84,778 94,472 76,717 38,754 18,760 -
TOTAL REVENUES238,956$ 245,187$ 207,995$ 129,854$ 110,420$ -$
EXPENDITURES
Salaries and Benefits436,279 485,592 439,215 415,505 338,126 -
Operating Expenditures181,647 260,653 234,510 264,950 210,660 -
119,765 129,798 112,164 130,960 109,870 -
Internal Service Charges271,312 269,143 139,393 30,605 26,850 -
TOTAL EXPENDITURES1,009,003$ 1,145,186$ 925,282$ 842,020$ 685,506$ -$
GENERAL FUND EXPENDITURES BY PROGRAM
Administration132,533 126,228 109,276 178,530 158,580 -
Neighborhood Center515,646 458,854 292,002 153,223 114,289 -
Housing Program132,944 120,691 107,187 - - -
Community Grants145,638 145,147 130,063 146,813 111,353 -
Arts & Culture80,402 94,888 68,004 120,749 107,986 -
Sustainability- 196,079 202,879 242,705 193,298 -
AB2020 Grants- 245 15,155 - - -
Pass Through Accounts 1,840 3,054 716 - 13,260 -
TOTAL GF EXPENDITURES1,009,003$ 1,145,186$ 925,282$ 842,020$ 698,766$ -$
DEPARTMENTAL SUMMARY OF REVENUES AND EXPENDITURES
Grants
May 12, 2011 PROPOSED
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COMMUNITY SERVICES DEPARTMENT
Full Time Equivalent (FTE)
Authorized2007/082008/092009/102010/112011/12
General FundPositionsFundedFundedFundedFundedFunded
Community Services Dir.- 0.70 0.95 0.95 1.00 -
Administrative Analyst- 0.25 0.45 0.45 0.50 -
Administrative Secretary- 0.90 1.00 1.00 0.95 -
Senior Coordinator- 1.00 1.00 1.00 - -
Volunteer Coordinator- 0.75 0.75 0.75 0.75 -
Secretary I - 0.30 1.00 1.00 - -
Total General Fund FTEs- 3.90 5.15 5.15 3.20 -
NON-General Fund FTEs (in Community Services Department programs unless otherwise noted)
CDBG Program
Community Services Dir.- 0.05 - - - -
Administrative Analyst- 0.20 0.05 0.05 - -
Administrative Secretary- - - - 0.05 -
Total CDBG FTEs- 0.25 0.05 0.05 0.05 -
Redevelopment Agency (FTEs in Redevelopment Agency Budget under Fund 960)
Community Services Dir.- 0.05 0.05 0.05 - -
Total Redevelopment FTEs- 0.05 0.05 0.05 - -
Solid Waste Management
Community Services Dir.- 0.20 - - - -
Administrative Analyst- 0.05 - - - -
Administrative Secretary- 0.10 - - - -
Secretary I - 0.70 - - - -
Total Solid Waste FTEs- 1.05 - - - -
Total Community Serv. FTEs- 5.25 5.25 5.25 3.25 -
Temporary Staff *
Secretary I- - - 155 -
Facility Attendant470 470 470 100 -
Total Annual Hours470 470 470 255 -
DEPARTMENT STAFFING