11 - Infrastructure ProjectsPUBLIC FACILITIES DIRECTORY
E -1
TOWN INFRASTRUCTURE PROJECT DIRECTORY
2002 Town Beautification Projects E – 6
2501 Library Facility Project E – 8
2103 HVAC Upgrades E – 10
2004 Energy Efficient Lighting Project E – 12
2105 Civic Center Reuse Project E – 14
2202 Adult Recreation Center Roofing Project E – 16
2106 Plaza Bus Shelter Renovation Project E – 18
2005 Downtown Improvements E – 20
EQUIPMENT PROJECT DIRECTORY
6101 Information System Upgrade E – 26
6001 Audio / Video System Upgrade E – 28
6202 Town Document Imaging Project E – 30
6302 Tiburon CAD/RMS Upgrade E – 32
PUBLIC FACILITIES PROGRAM
E- 2
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 3
PROJECT LOCATIONS
A Town Beautification Projects
B Library Facility Project
C HVAC Upgrades
D Energy Efficient Lighting Project
E Civic Center Reuse Project
F Adult Recreation Center Roofing Project
G Plaza Bus Shelter Renovation Project
H Downtown Improvements
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 4
PROGRAM SECTION DIRECTORY PAGE
2002 Town Beautification Projects E – 6
2501 Library Facility Project E – 8
2103 HVAC Upgrades E –10
2004 Energy Efficient Lighting Project E –12
2105 Civic Center Reuse Project E –14
2202 Adult Recreation Center Roofing Project E –16
2106 Plaza Bus Shelter Renovation Project E –18
2005 Downtown Improvements E –20
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 5
The Public Facilities Program section for Town Infrastructure & Facilities Projects contains Capital Improvement Program
projects that maintain or improve the Town’s public buildings and structures to keep them in a clean, safe, and functional
condition. Town owned buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works
Building, Corporation Yard and associated structures, and the following buildings leased to other agencies: Tait and Forbes
Mill Museums, and the Los Gatos-Saratoga Recreation District headquarters building, and Adult Recreation Center (formerly
the Neighborhood Center).
Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, Federal and State mandates,
Federal and State grant restrictions, and local community standards. The Community Development Department assumes
responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The
Parks & Public Works Department assumes responsibility for project design, planning and construction.
This Public Facilities Program section contains annual ongoing improvement projects as well as identified one-time projects.
One-time infrastructure and facilities projects are prioritized based on health and safety issues, infrastructure impacts,
available funding sources, project costs, and community needs.
Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities;
however grants, CDBG funds, and donations are pursued and utilized when available.
TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY
Carryforward Projects
2002Town Beautification Projects102,096 21,156 - - - - 123,253
2103HVAC Upgrades119,418 19,086 477,000 - - - 615,504
2501Library Facility Project10,578,011 7,903,852 - - - - 18,481,863
2105Civic Center Reuse Project- 1,932,150 - - - - 1,932,150
2004Energy Efficient Lighting Project30,000 132,712 - - - - 162,712 -
New Projects
2005Downtown Improvements- 250,000 - - - - 250,000
2202Adult Rec Center Roofing Project- 80,000 - - - - 80,000
2106Plaza Bus Shelter Renovation Project- 20,000 - - - - 20,000 -
Total Infrastructure / Facility Projects10,829,526 10,358,956 477,000 - - - 21,665,483
2011/12
Budget &
Carryfwd*
2012/13
Budget
Expended
Through
2010/11Total Budgeted
2014/15
Budget
2015/16
Budget
2013/14
Budget
Total FY 2010/11 Carryforward $8,176,806
Unfunded Projects
• Downtown gateways
• Deferred maintenance at Town-owned, leased properties
• Lighting system improvements throughout Town
• Deferred improvements to Town-owned properties
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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•
TOWN-WIDE
Project Name Town Beautification Projects Project Number 821-2002
Department Town Manager’s Department Project Manager Economic Vitality Manager:
Jessica von Borck
Description This project funds Town-wide beautification projects on an annual, as-needed basis.
Location Project size and locations vary, depending upon the individual project.
Project
Background
The Town Beautification Program was established to provide improvements to enhance the Town’s
beauty, particularly along public streets, sidewalks and other Town property.
Past projects include the banner program along major arterial roadways including Los Gatos
Boulevard, Lark Avenue, Blossom Hill Road, Highway 9 and North Santa Cruz Avenue and upgrades
to the Town’s green garbage receptacles’ locks (located alongside Town roadways). Other projects
include replacing twinkle lights in the Town’s downtown holiday tree, planting additional spring
flower bulbs in downtown street medians, and upgrading landscape medians on Los Gatos Boulevard.
Per Council Strategic Goals for 2010-2012, the Newsrack Ordinance will be amended to address safety
and design concerns expressed by the general public and Central Business District (downtown)
business owners. The amendments will also focus on existing newsrack placement and design
requirements for the Historic District, which is part of the Central Business District.
In December 2010, a pilot newsrack replacement project was initiated in the downtown Historic
District using beautification funds. The pilot program was positively received by both the public and
publisher community and will be implemented throughout the Central Business District. Replacement
modular units will be purchased upon Council approval of the Newsrack Ordinance amendments.
Operating
Budget Impacts
Staff time for oversight of planned beautification projects is included in the FY 2011/12 operating
budget on an ongoing basis.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Apr 2011 Amend Newsrack
Ordinance
Scheduled for Council review/approval
May 2011 Implementation Plan Define project phases. Must reflect revised
Ordinance Amortization requirements
Jul 2011 Production and
Installation
Installation of newsrack modular units
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
SOURCE OF FUNDS& Carryfwd *
GFAR
81,965 20,132 21,156 - - - - 123,253
TOTAL SOURCE OF FUNDS81,965 20,132 21,156
- - - - 123,253
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - -
- - - - -
Site Acquisition & Preparation- - -
- - - - -
Consultant Services- - -
- - - - -
Project Construction Expenses81,965 20,132 21,156 - - - - 123,253
TOTAL GFAR81,965 20,132 21,156 - - - - 123,253
TOTAL USE OF FUNDS81,965 20,132 21,156 - - - - 123,253
*
Total FY 2010/11 Carryforward21,156$
TOWN BEAUTIFICATION PROJECTSProject 821-2002
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Library Facility Project Project Number 821-2501
Department Town Manager’s Department Project Manager Asst. Town Mgr: Pamela Jacobs
Description This project is the construction of the new 30,000 sq. ft. Los Gatos library.
Location The new library will be located on the southeast corner of the Civic Center site, adjacent to Pageant
Park to the west and Villa Dr. to the east.
Project
Background
The Civic Center Master Plan, completed in June 2007, identified two priorities for improvements to
municipal facilities: police services and library services. The Town Council directed staff to proceed
with planning for a new library. The Council also approved the following guiding principles with
regard to planning for a new library:
• The library project must be practical and achievable
• The Town must be able to afford construction of the library and any necessary parking with
minimal or no impact to the taxpayers in the form of additional property tax assessments
• The library must be functional and must enhance the library services available to the
community.
The current size of Los Gatos Public Library is 13,970 sq. ft. A new library building of 30,000 sq. ft.
will more than double the space available, provide adequate room for the library collections, and
accommodate an additional collections growth factor of 10%. The new library will include a
technology lab, a group study room, a teen area, expanded children’s and storytelling area, a history
room, a periodical/reading room with a fireplace, a meeting room, and a coffee cart.
Construction of the new library began in July, 2010 and is proceeding according to schedule, with an
expected grand opening in early 2012.
Operating
Budget Impacts
Project management requires staff time which is incorporated into the FY 2010/11 operating budget.
Operating and maintenance costs associated with the new library have yet to be determined; however,
an estimate has been included in the Town’s 5-year forecast.
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Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Present –
Dec. 2011
Construction Process Interior, exterior and site improvements completed.
Dec 2011 –
Jan 2012
Transition Books and materials moved from existing library.
Early 2012 Completion Grand opening
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
SOURCE OF FUNDS& Carryfwd *
GFAR 2,472,794 8,105,217 7,903,852 - - - - 18,481,863
TOTAL SOURCE OF FUNDS2,472,794 8,105,217 7,903,852 - - - - 18,481,863
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses2,472,794 8,105,217 7,903,852 - - - - 18,481,863
TOTAL GFAR2,472,794 8,105,217 7,903,852 - - - - 18,481,863
TOTAL USE OF FUNDS2,472,794 8,105,217 7,903,852 - - - - 18,481,863
*Total FY 2010/11 Carryforward7,903,852$
LIBRARY FACILITYProject 821-2501
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name HVAC Upgrades Project Number 821-2103
Department Parks & Public Works Project Manager Parks & Facilities
Superintendent: Christy Wolter
Description This project provides for the replacement of two of the Town Civic Center’s main air handlers and the
addition of building energy management system.
Location The project will take place at the Town Civic Center located at 110 E. Main Street.
Project
Background
The Town Civic Center is approximately forty years old. Many of the components to be replaced or
upgraded are beyond their service life and require increased maintenance. This project will replace
and upgrade the Civic Center’s primary air handler. This project will also enhance the building energy
management system, originally installed as a component of the chiller/cooling tower project in FY
2005/06. This system monitors indoor environment, equipment condition, and adjusts controls to
maximize energy efficiency.
American Recovery and Reinvetment Act (ARRA) grant funding has been applied for and will be
brought forward to Town Council once staff has been notified.
Many improvements have already been completed. The most significant portion of work remaining
pertains to the equipment that serves the current Library space. This work will be completed following
the relocation of the Library to the new structure.
Operating
Budget Impacts
Annual maintenance-related operating costs should be reduced as a result of energy efficiency
improvements.
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PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Feb 2010 Project Design Finalize specifications and contract
Feb 2012 Bid Process Obtain bids from vendors; submit accepted bid to Council for
approval of contract
May 2012 Construction Conduct repairs
Jul 2012 Completion
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
SOURCE OF FUNDS& Carryfwd *
GFAR
Transfer from EQ Fund119,418 - 19,086 477,000 - - - 615,504
TOTAL SOURCE OF FUNDS119,418 - 19,086 477,000 - - - 615,504
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses119,418 - 19,086 477,000 - - - 615,504
TOTAL GFAR119,418 - 19,086 477,000 - - - 615,504
TOTAL USE OF FUNDS119,418 - 19,086 477,000 - - - 615,504
*Total FY 2010/11 Carryforward19,086$
HVAC UpgradesProject 821-2103
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 12
TOWN-WIDE
Project Name Energy Efficient Lighting Project Project Number 821-2004
Department Parks & Public Works Project Manager Parks & Facilities
Superintendent: Christy Wolter
Description This project will replace the current outdoor lighting at Town parking lots and parks with energy
efficient induction and LED lighting.
Location This project is located at multiple Town parking lots and park locations.
Project
Background
In November 2009, the Town Council adopted a resolution authorizing the Town of Los Gatos to
apply for federal stimulus funding through the Energy Efficiency Conservation Block Grant (EECBG)
program and accept funds if awarded. These funds were available to municipalities through a federal
grant agreement with the U.S. Department of Energy, and were intended to help fund energy efficiency
projects. Parking lot lighting was selected as a potential energy retrofit project, and staff applied for
grant funding in January 2010. In September 2010, the Town was awarded a grant from EECBG in the
amount of $162,712. Staff has been working with the California Energy Commission to select energy
efficient lighting options suitable for municipal parking lots and playgrounds areas across the Town. A
total of 176 energy efficient lighting fixtures and bulbs will be installed in 16 different Town-owned
parking lots and parks.
Operating
Budget Impacts
Annual maintenance-related operating costs should be reduced as a result of energy efficiency
improvements.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Feb 2011 Finalize Specifications Specifications will be developed and project will be
put out to bid.
Mar 2011 Award Contract Select contractor and award contract at Town
Council
May 2011 Begin work Execute agreement and begin retrofit work.
Oct 2011 Completion of project All retrofit work will be completed.
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
SOURCE OF FUNDS& Carryfwd *
GRANTS & AWARDS
- 30,000 132,712 - - - - 162,712
TOTAL SOURCE OF FUNDS- 30,000 132,712 - - - - 162,712
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
USE OF FUNDS& Carryfwd *
GRANTS & AWARDS
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - -
- - - - -
Project Construction Expenses- 30,000 132,712 - - - - 162,712
TOTAL GRANTS & AWARDS
- 30,000 132,712 - - - - 162,712
TOTAL USE OF FUNDS - 30,000 132,712 - - - - 162,712
*
Total FY 2010/11 Carryforward132,712$
ENERGY EFFICIENT LIGHTING PROJECT821-2004
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 14
Project Name Civic Center Reuse Project Project Number 821-2105
Department Town Manager’s Department Project Manager Asst. Town Mgr: Pamela Jacobs
Description This project provides for design and construction of the existing library space for other Civic Center
uses.
Location The existing Town Library on the northeast corner of the Civic Center.
Project
Background
The Town is currently constructing a new 30,000 sq. ft. library on the southeast corner of the Civic
Center site, with an expected grand opening in early 2012. Prior to the grand opening, the collections
and staff occupying the existing library will move to the new library. This will result in the 14,000 sq.
ft. existing library being available for other Civic Center uses.
The Civic Center Master Plan, completed in June 2007, identified space for library and police services
as priorities. These priorities are being met through the new Police Operations Building and the new
library now under construction. Other needs identified in the Civic Center Master Plan include
community gathering and meeting rooms, administrative meeting rooms, one-stop development and
customer assistance center, and staff spaces. Planning for the reuse of the existing library space will
take these needs into account, as significant analysis and community input led to these determinations
of need. In addition, the project will include consideration of new needs that may have arisen since the
Master Plan was approved.
It is expected that the project will be completed in phases consistent with the limitations of available
funding. The first phase will be design, including the planned uses, conceptual design with costs and
phasing timeline, and design development of the first phase. Subsequent phases will be dependent on
costs and available funds.
Operating
Budget Impacts
Project management requires staff time which is incorporated into the FY 2011/12 operating budget.
Operating and maintenance costs associated with the reuse of the library are expected to be similar to
these costs for the current library.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
May 2011 Design Phase Selection of design consultant
Sept 2011 Design Phase Council approval of conceptual design
Feb 2012 Design Phase Obtain bids for Phase 1 construction; Council
approval
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
SOURCE OF FUNDS& Carryfwd *
GFAR- - 1,850,000 - - - - 1,850,000
GRANTS & AWARDS- - 82,150 - - - - 82,150
TOTAL SOURCE OF FUNDS- - 1,932,150 - - - - 1,932,150
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - -
Services/Supplies/Equipment- - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - 1,850,000 - - - - 1,850,000
Project Construction Expenses- - - - - - - -
TOTAL GFAR- - 1,850,000 - - - - 1,850,000
GRANTS & AWARDS
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - 82,150 - - - - 82,150
TOTAL GRANTS & AWARDS- - 82,150 - - - - 82,150
TOTAL USE OF FUNDS- - 1,932,150 - - - - 1,932,150
*Total FY 2010/11 Carryforward100,000$
CIVIC CENTER REUSE PROJECTProject 821-2105
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Adult Recreation Center Roofing Project Project Number 821-2202
Department Parks & Public Works Project Manager Parks & Facility Superintendent:
Christy Wolter
Description The roof for the 208 East Main Street Building (currently the Los Gatos-Saratoga Adult Recreation
Center) is in need of replacement. The roof has been patched multiple times over the last year, and
now requires a complete replacement.
Location This project is located at 208 East Main Street.
Project
Background
The roof on the Adult Recreation Center building is more than 15 years old, and is in need of a new
roof. Last year, the roof was patched in multiple locations as a preventative measure: however, these
repairs were made only as a temporary fix. The project will begin with an assessment of the roof
structure and development of specifications for a new roof surface. The assessment will also identify
the extent of any water damage and determine if any additional repairs are needed. It is anticipated
that the work will be completed during dry weather conditions to ensure that a new roof is ready for
the FY 2011/12 winter season.
Operating
Budget Impacts
The new roof structure should reduce annual maintenance costs and address prior roof leaks that
required staff attention.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Jul 2011 Specification
development
Conduct assessment of roof, and develop detail
project specifications.
Aug 2011 Project Bid Process Release project for public bid; select contractor;
award contract
Oct 2011 Work completion Complete roofing repairs and application of new
roof surface.
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
SOURCE OF FUNDS& Carryfwd *
GFAR
Transfer from Building Maintennce- - 80,000 - - - - 80,000
TOTAL SOURCE OF FUNDS- - 80,000 - - - - 80,000
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - 80,000 - - - - 80,000
TOTAL GFAR- - 80,000 - - - - 80,000
TOTAL USE OF FUNDS- - 80,000 - - - - 80,000
*Total FY 2010/11 Carryforward-$
ADULT RECREATION CENTER ROOFING PROJECTProject 821-2202
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Plaza Bus Shelter Renovation Project Project Number 821-2106
Department Parks & Public Works Project Manager Parks & Facility Superintendent:
Christy Wolter
Description This project will repair the Plaza Park bus shelter roof and add an electrical outlet to enhance electrical
access for the Plaza Park Holiday Tree Lighting and other special events. The additional electrical
outlet will also eliminate the need to run multiple extension cords for special event support.
Location This project is located at Plaza Park.
Project
Background
This bus shelter is used on a regular basis by the community to provide seating and shelter from
weather conditions. The structure is located within Plaza Park. The original roof leaks in several areas
and must be repaired to prevent further damage. In addition to repairing the bus shelter roof, the
electrical outlets will be upgraded. The electrical outlets are used to provide power for special events,
such as the holiday tree lighting.
Operating
Budget Impacts
None.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Jul 2011 Specification
development
Conduct assessment of roof, and develop detail
project specifications.
Sept 2011 Project Bid Process Release project for public bid; select contractor;
award contract
Nov 2011 Work completion Complete roofing repairs and application of new
roof surface.
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
SOURCE OF FUNDS& Carryfwd *
GFAR
Transfer from Building Maintennce- - 20,000 - - - - 20,000
TOTAL SOURCE OF FUNDS- - 20,000 - - - - 20,000
Prior Yrs
Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment- - - - - - - -
Site Acquisition & Preparation- - - - - - - -
Consultant Services- - - - - - - -
Project Construction Expenses- - 20,000 - - - - 20,000
TOTAL GFAR- - 20,000 - - - - 20,000
TOTAL USE OF FUNDS- - 20,000 - - - - 20,000
*Total FY 2010/11 Carryforward-$
PLAZA BUS SHELTER RENOVATION PROJECTProject 821-2106
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Downtown Improvements Project Number 821-2005
Department Parks & Public Works Project Manager Parks & Facility Superintendent:
Christy Wolter
Description This project will replace the tree light wiring along Santa Cruz Avenue and metal tree grates due to the
growth of tree roots and trunks.
Location The project area is located on Santa Cruz Avenue.
Project
Background
As part of improving the aesthetics and character of the downtown area, tree lights were installed on
the trees along Santa Cruz Avenue. To minimize cost, the electrical wires that connected the lights into
the conduits were stapled to the tree trunks. As the trees have grown over the past 5 years, many of the
wires have been embedded into the tree trunk or have been damaged, creating an unsafe condition. In
the interim, staff has addressed some of the wiring issues and conducted preventative maintenance on
the tree lights. This project will replace the electrical wires and create a safe and functional tree
lighting system along Santa Cruz Avenue.
Concurrent to the electrical wires replacement, several metal tree grates will also be replaced, using
decorative aggregate bases. Over time, the metal grates have become uplifted due to tree root and
trunk overgrowth. The new tree grates, made from synthetic rubberized materials, were successfully
installed and tested as a pilot project in two downtown locations along Santa Cruz Avenue, and also in
front of the new Police Operations Building on Los Gatos Boulevard.
Operating
Budget Impacts
These upgrades would significantly reduce staff time required to maintain the tree lights and tree
grates, and increasing capacity to address other high priority maintenance tasks.
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Oct 2011 Finalize specification Prepare the project scope and specifications
Jan 2012 Bidding Process Solicit bids from contractors for the work
Mar 2012 Construction Award contract and beginning of construction
Jun 2012 Completion
Prior Yrs Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
SOURCE OF FUNDS& Carryfwd *
GFAR
- - 250,000 - - - - 250,000
TOTAL SOURCE OF FUNDS- - 250,000 - - - - 250,000
Prior Yrs Actuals
2010/11
Estimated
2011/12
Budget
2012/13
Planned
2013/14
Planned
2014/15
Planned
2015/16
PlannedTotal Project
USE OF FUNDS& Carryfwd *
GFAR
Salaries and Benefits- - - - - - - -
Services/Supplies/Equipment
- - - - - - - -
Site Acquisition & Preparation
- - - - - - - -
Consultant Services
- - - - - - - -
Project Construction Expenses
- - 250,000 - - - - 250,000
TOTAL GFAR- - 250,000 - - - - 250,000
TOTAL USE OF FUNDS- - 250,000 - - - - 250,000
*Total FY 2010/11 Carryforward-$
DOWNTOWN IMPROVEMENTSProject 821-2005
PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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