2010-099-Second Amendment To Grant Agreement With Place For Teens And LG-Saratoga RecRESOLUTION 2010 -099
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE
THE SECOND AMENDMENT TO GRANT AGREEMENT
BY AND BETWEEN THE TOWN OF LOS GATOS
AND A PLACE FOR TEENS
AND LOS GATOS - SARATOGA COMMUNITY EDUCATION AND RECREATION
2009 -2012
WHEREAS, the Town Council has provided a one -time allocation of $88,000 to
support teen services at The Venue, operated by A Place For Teens with support from Los Gatos -
Saratoga Community Education and Recreation; and
WHEREAS, this funding is intended to be an incentive for other matching funds and to
ensure continued strengthening of A Place For Teens; and
WHEREAS, the adopted Operating Budget includes this one -time allocation of funds.
RESOLVED, by the Town Council of the Town of Los Gatos, County of Santa Clara,
State of California, that the Town of Los Gatos Town Manger is authorized to execute:
1) The "Second Amendment to Grant Agreement By and Between the Town of Los Gatos and
A Place For Teens and Los Gatos - Saratoga Community Education and Recreation 2009-
2012;" substantially in the term of Exhibit A, and
2) Future amendments to the Agreement so long as they conform to the adopted Town budget.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 1 st day of November, 2010 by the following vote:
COUNCIL MEMBERS:
AYES: Joe Pirzynski, Steve Rice, Barbara Spector, Mike Wasserman, Diane McNutt
NAYS:
ABSENT:
ABSTAIN:
SIGN D:
Ike., Axpo
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
SECOND AMENDMENT TO GRANT AGREEMENT
BY AND BETWEEN
THE TOWN OF LOS GATOS AND
. A PLACE FOR TEENS AND
LOS GATOS - SARATOGA COMMUNITY EDUCATION AND RECREATION
2009'_ 2012
This Amendment to Agreement is made by acid between the Town of Los Gatos, a
municipal corporation of the State of California (hereinafter Town); A Place for Teens, a
nonprofit corporation (hereinafter APFT); acid Los Gatos - Saratoga Connnunity Education and
Recreation, a nonprofit corporation (hereinafter LOS Recreation). This Amendment to
Agreement will remain in effect from July 1, 2010 to January 30, 2012.
Whereas, Town, APFT, and LOS Recreation executed a Grant Agreement effective April
21, 2009; and ending on January 30, 2012; and,
Whereas, Town, APFT; and LGS Recreation executed an Amendment to Grant
Agreement effective February 16, 2010; and,
and,
Whereas, Town, APFT, and LGS Recreation wish to again amend the Grant Agreement;
Whereas, the Town . Council has approved a second amendment of the Grant Agreement.
Now therefore, the parties hereto agree as follows:
1) Paragraph A. of Section V., Compensation, of the Grant Agreement shall be amended to
read as follows:
A. GRANT AMOUNT: The Town agrees to reimburse a sum of money not to exceed
Eighty -Eight Thousand Dollars and No Cents ($88,000.00), including all costs and
expenses. Thirty -Eight Thousand Dollars ($38,000.00) of the total shall be reserved for
support of the provision of services listed in Exhibit A, "Scope of Services."
Forty Thousand Dollars ($40,000.00) of the total shall be reserved for support of the
provisionof services listed in Exhibit B, "Memorandum of Understanding A Place for
Teens and Los Gatos - Saratoga Cormnunity Education and Recreation," by LGS
Recreation. These funds shall be disbursed at a rate of Two Thousand Dollars
($2,000.00) per month, beginning with a payment for July 2010, and ending with a final
payment for February 2012.
Ten Thousand Dollars ($10,000,00) of the total shall be reserved as matching funds for
contributions to The Venue, with no restriction as to size of contribution or whether or
not the contribution is made by a person or organization which has donated funds to The
Venue previously.
LGS Recreation shall act as fiscal agent for APFT and LGS Recreation, and shall be
responsible for submission of invoices and receipt of Town grant payments. Payment
shall be based upon.Town receipt and approval of a written invoice, to be submitted at
the discretion of LGS Recreation, but not more often than once monthly. Each invoice
shall Include the following:
2) A new Paragraph C., Fund Balance, of Section V., Compensation, of the Grant
Agreement shall be added to read as follows: .
C. FUND BALANCE: APFT shall maintain a fund balance in its reserves of at least
Thirty Thousand Dollars ($30,000:00) from July 1,.2010 through March 31, 2011; and at
least Fifteen Thousand Dollars ($15,000.00) from April 1, 2011 through September 30,
2011. Beginning October 1, 2011, there are no restrictions on fund balance size; APFT
agrees to maintain a reasonable fund balance from that point forward.
3) The terms and conditions of the Grant Agreement shall remain in fall force and effect
except as herein expressly amended.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year first herein above set forth,
TOWN OF LOS GATOS
Greg Larson
Town Manager
A PLACE FOR TEENS
Peggy a la
President
APPROVED AS TO FORM:
Michael Maitello
Interim Town Attorney
APPROVED AS TO CONTENT:
Regina A. Falkner
Conununity Serf =ices Director
ATTEST:
LOS GATOS- SARATOGA COMMUNITY
EDUCATION AND RECP. ATION
S auwo f.
Director
Jackie Rose
Clerk Administrator
EXHIBIT A
SCOPE OF SERVICES
ADMINISTRATIVE GOALS
Stabilize and strengthen the administrative capabilities of A Place for Teens.
2. Stabilize and strengthen the fiscal health of A Place For Teens.
a. Create a fiscal atmosphere which encourages the receipt of matching funds grants.
b. Ensure the ongoing integrity of fund reserves and endowment, with regard to
operating costs.
DIRECT SERVICES
Provide teen services at The Venue. These services may include, but are not limited to:
a. Access to the facility provided to teens on a drop -in basis
b. Special events, including concerts, dances, and movie nights
C. Workshops, classes, and meetings
d. Community service opportunities
C. Special events and other efforts in collaborations with local youth groups.
A summary of these direct services, and the number to be urovided each quarter; follows:
Service
Quarterly Service Goals
Jul -Sep
Oct -Dec
Jan -Mar
Apr -Jun
Annual Total
a. Facility Access
325
450
450
350
1,575
b. Special Events
21
27
25
22
95
c. Workshops
12
16
24
18
70
d. Community Service
16
21
20
18
75
e. Special Events
8
14
12
16
50
INDIRECT SERVICES
..1... _ ..Refer_teensfia.local_serviees suclr.:as eouustliug..... _.. _. _ ,...... _
2. Work withlocal groups such as Drug Fret Conununity, CASA, the Los Gatos -Monte
Sereno Police Department, and the Los Gatos High School in their efforts on youth
issues.
A surnmary of these indirect services, and the number to be provided each quarter, follows:
Service
Quarterly Service Goals
Jul -Sep
Oct -Dec
Jan -Mar
Apr -Jun
Amival Total
a. Teen referrals
10
10
10
1 10
40
b. Community work
6
6
6
1 6
124