2009-128- Execute A Third Amendment To The Professional Services Agreement With Innovative Claims Solutions, Inc. To Extend The Contract For Six Months To Perform Workers' Compensation Claims AdministrationRESOLUTION 2:009-128
ADOPT RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE A
THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
INNOVATIVE CLAIMS SOLUTIONS, INC., TO EXTEND THE CONTRACT FOR SIX
MONTHS TO PERFORM WORKERS' COMPENSATION CLAIMS
ADMINISTRATION
WHEREAS, on September 30, 2002, the Town of Los Gatos entered into an
agreement with Innovative Claims Solutions, Inc., to serve as the third party administrator for the
Town's Workers' Compensation program.
WHEREAS, on June 20, 2005, the Town of Los Gatos extended the agreement with
Innovative Claims Solutions, Inc., to serve as the third party administrator for the Town's
Workers' Compensation program for an additional year.
WHEREAS, on June 19, 2006, the Town of Los Gatos extended the agreement with
Innovative Claims Solutions, Inc., to serve as the third party administrator for the Town's
Workers' Compensation program for an additional three years.
WHEREAS, a third Amendment to the Agreement is necessary to extend the
agreement through June 30, 2010 to complete an open, fair and competitive bid process for a
Workers' Compensation TPA.
WHEREAS, a third Amendment to the Agreement is necessary to continue services
related to Workers' Compensation administration services.
WHEREAS, the Town is currently paying $3,667.33 in professional Service fees
monthly to ICS to serve as the Town's Workers' Compensation third party administrator.
WHEREAS, a third amendment to extend the agreement for six months at the same
rate would result in an annual fee in FY 2009-10 of $44,007.
NOW THEREFORE BE IT RESOLVED, by the Town Council of the Town of Los Gatos,
County of Santa Clara, State of California, that the Town Manager is authorized, in the name and
on behalf of the Town of Los Gatos, to execute an Amendment to the Agreement discussed
above, with substantially the same terms as the original agreement, with the exception of the
terms specified hereinabove, for another six months with Innovative Claims Solutions, Inc., for
Workers' Compensation .administration services.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town
of Los Gatos, California, held on the 21St day of December 2009 by the following vote:
COUNCIL MEMBERS:
AYES: Joe Pirzynslci, Steve Rice, Barbara Spector, Mike Wasserman and Mayor Diane McNutt
NAYS:
ABSENT:
SIGNED:
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MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST:
ADMINISTRATOR
GATOS, CALIFORNIA
Town of Los Gatos
Sealed Request for Prroposals
Workers' Compensation Claims Administration Services
PROPOSED TIMELINE FOR RFP (ICY DATES IN BOLD)
Issue Invitation far Bids (RFP) February 1, 2010
Deadline for Receipt of Proposals March 3, 201Q
Complete Evaluation of Proposals March 12, 2010
Invite Top Bidders to Participate in
Fresentation/Interview;
Mail/Email Non-Selection Letters March 15, 2010
Bidder Presentation March 23, 2010
Notify All Bidders of Selected TPA March 26, 2010
Prepare Report to Council March 29, 2010
Report to Council Due to Town
Manager Apri15, 2010
Date of Council Meeting (Contract
Award) April 19, 2010
Contract Start-Up July 1, 2010
N;~IVIGR~AdminworkFiles12009 Council [tepoits\Proposed Timeline for RFP_l.doc EXHIBIT A