2009-113-Awarding A Construction Contract To Galeb Paving, Incorporated For Ppw Job No.07-16 Parking Lot 6 Reconstruction ProjectRESOLUTION 2009-113
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF THE TOWN OF LOS GATOS
AWARDING A CONSTRUCTION CONTRACT TO
CALEB PAVING, INCORPORATED FOR PPW JOB NO. 07-16
PARKING LOT 6 RECONSTRUCTION PROJECT
WHEREAS, bids were sought in conformance with State and Town law for PPW Job
No.07-16 -Parking Lot 6 Reconstruction Project; and
WHEREAS, Caleb Paving, Incorporated submitted a bid which the Town
Co~ulcil/Redevelopment Agency deems to be responsive to the Town's solicitation.
NOW, THEREFORE, BE IT RESOLVED by the Town Council/Redevelopment Agency of
the Town of Los Gatos, County of Santa Clara, State of California, that Caleb Paving, Incorporated is
declared to be the lowest responsible bidder for PPW Job No. 07-16 -Parking Lot 6 Reconstruction
Project; and
BE IT FURTHER RESOLVED that the Town Manager is hereby authorized and directed to
execute a construction contract (Attached as Exhibit A) for said project on behalf of the Town in an
amount not to exceed $291,665; and
BE IT FURTHER RESOLVED, that staff is authorized to execute future change orders, as
necessary; in an amount not to exceed $30,000.
PASSEll AND ADOPTED at a regular meeting of the Town Council/Redevelopment Agency of
the Town of Los Gatos, California, held on the 26`x' day of October, 2009 by the following vote.:
COUNCIL MEMBERS:
AYES; Diane McNutt, Joe Pirzynski, Steve Rice, Barbara Spector, and Mayor Mike Wasserman
NAYS: None
ABSENT: None
ABSTAIN: None
`~~~~ G
SIGNED:
MAYOR/CHAIR OF THE REDEVELOPMENT
AGENCY OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTE~S"T"~~~ ~~
CLERK~DMI ISTRATOR/SECRETARY OF THE REDEVELOPMENT AGENCY OF THE TOWN
OF LOS GA'1 LOS GATOS, CALIFORNIA
.~pW N aF
'~,~,~~
• ~' ~
~Og GA~p
DATE:
T0.
FROM;
SUBJECT:
COUNCIL/AGENCY AGENDA REPORT
OCTOBER 12, 2009
MEETING DATE: X0/26/09
ITEM NO;
MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF TPIE REDEVELOPMENT AGNECY
GREG CARSON, TOWN MANAGER/EXECUTIVE
PPW JOB N0.07-16 -PARKING LOT 6 RECONSTRUCTION 411-8~Y°`7-0702
A. ADOPT RESOLUTION DECLARING GALES PAVING,
INCORPORATED TO BE THE LOWEST RESPONSIBLE BIDDER ON
THE PROJECT AND AWARD A CONSTRUCTION CONTRACT 1N AN
AMOUNT NOT TO EXCEED $291,665.
B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO
THE CONTRACT AS NECESSARY UP TO AN AMOUNT OF $30,000.
C. AUTFORIZE RESERVE ALLOCATION IN TI-IE AMOUNT OF $206,500
FROM THE PARKING RESERVE TO 411-817-0702 FOR PARKTNG LOT
6,
D. AUTHORIZE BUDGET ADJUSTMENT IN THE AMOUNT OF $206,500
TO 411-8I7-0702.
RECOMMENDATION:
1. Adopt Resolution (Attaclunent 1) declaring Galeb Paving, Incorporated to be the
lowest responsible biclder on the project and award a construction contract (Exhibit
A) in an amount not to exceed $291,665.
2. Authorize staff to execute future change orders to the contract as necessary up to an
amount of $30,000.
3. Approve Dui additional transfer ire tlae amount of $206,500 from the parking reserve to
411-817-0702 far Parking Lot 6.
4. Approve a Midget adjustment in the amount of $206,500 to 411-817-0702-82405.
BACI~GROUND:
Parking Lot 6, located aloXag West Main Street, between Victory .Lane and Lyndon Avenue, is in
poor condition and in need of n~tajor renovation. While the parking lot renovation project was
under design, the Towaa's Redevelopment Agency acquired the adjacent property located at 224
West Main StYec;t for a future lmixed use affordable housing project. The acquisition of this
property allows far the expansion and improvement of P Acing Lot 6 •n single project.
~ R
PREPARED BY: TODD CAPURSO
Director of Panes ar~d Public Worlcs
Reviewed by: ~ Assistant TowneManager/Deputy Director
Town Attorney/General Counsel Clerk AdministratorlSecretaty
5 C.. Finance Cotnta~unity Development
N:1PPW\MAt~IAGGMCN"I'1COUNCII..ICO[TNCIL RGPORTS12009 reportslactober 2G Special Meeting107-16,pzvlcingJot.6.arvztrd,doc *~
PAGE 2
OCTOBER 12, 2009
MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENC'Y•
SUBJECT: )?PW JOB NO.O'7-1G - PARKTNG LOT 6 RECONSTRUCTION PROJECT
BACI~CROUND_~cont'd
Additionally, by acquiring this property, eight district parking spaces which I1ad previausly been
allocated to this property have now been re-allocated back to the parking district, makuig them
available to the general public,
At the regular Tov~i Council meeting of October S, 20Q9, the Town Council approved plans and
specifications for the Parking Lot 6 Reconstruction Project and authorized staff to advertise the
project for bid.
DISC'[JSSION:
On October 21, 2009, six bids were received for this project, The Bid Sumina~y is attached
(Attaclnnent 2). Staff reviewed the bids and dctermined that Galeb Paving, Incorporated is a
responsible entity and its bid is most responsive to the Town's formal bid process,
In order to accormmodate the needs of the merchants in the viciiuty of Parking Lot 6 and
.minimize construction impacts, this project has been structtin•ed into two constrtiietion phases.
The first phase of the construction will necessitate closure of the existing parking lot and is
scheduled to begin on Monday November 2°d. Over a two week period, all site .grading, paving,
and striping will be done. The new, exlaanded Parking Lot 6 will then be completed and re-open
for public. use by Friday November 13th. As an incentive for the contractor to complete work
earlier, a bonus clause is included ui the contract. For each day the first phase of the project is
completed prior to Friday November 13th, the contractor will receive an additional payment of
$3,000 per day, with a maximum bonus of $1 5,000. Additionally, if this work is not completed
by Navember 13th, there is a penalty of $1,000 for every day the work is not completed and the
parking lot remains closed. These types of incentives have been used successfully in the past
with other time-sensitive public wor1G :projects, such as the resurfacing project of Santa Cruz
Avenue in 2005.
The second phase of the project, which includes the parking lot landscaping Arid lighting, will be
completed by the end of December. This phase of the work will not require closing the entire
parking lot.
This project required additional design services after the property at 224 W. Main Street was
purchased in order. to iulcor•porate this section of land into the parking lat design. Additionally,
Town Engineering staff will be used to provide management and inspection services in are
amount not to exceed $10,000.
Throughout the entire construction period, Main Street and Victory Lane will remain open for
public use inch~ding access to all residential acrd co~rnrnercial properties. In addition, the Town
will provide valet parl~irlg in Parl~ing Lot 4 the first tluee weekends in November, Staff will
continue to inform all rnerclxants regarding the work schedule, and will accommodate additional
special needs when possible.
PAGE 3 . .. .
OCTOBER 12, 2009
MAYOR AND TOWN COUNCIL/
CHAIR AND MEMBERS OF' THE REDEVELOPMENT AGENCY
SUBJECT: PPW JOB NO. 07-16 -PARKING LOT 6 RECONSTRUCTION PROJECT
CONCLUSION:
Staff recolnn~ends fire Town Council accept the staff recommendations Mated above.
ENVIRONMENTAL ASSESSMENT:
Tklis is a project as defined under CEQA but is Categorically Exempt (Section 153d1c). A
Notice of Exemptioll'will not be filed.
FISCAL IMPACT:
There aI•e slzfficient fiends available for this project as demonstrated in the table below.
::., . ,..
.......
ARICING.LQT G ...
~; I'
rRp.TZ;C1"4]1,817-O'7Q2;
Available Expended/ Available Proposed
Budget i;ncmnbered I~nnding Bnlancc Conh•act/ ~..''Availakile• •'.
I'Y z009h0 6'iscal Impact rending To llate Source It'Approved Planned )JxR. " i'Baliiuce'...: .
PARTCIN(; RESk:R'~']; $ 1,757,000 $ - $ (206,500) $ - $ - ;~;~'~;1550;500.•
Perking Lot G 190,000 S2 835 206,500 343,665 343,665
TOTALS ~ 52,83 S 343,665 . _ ,
..h... ........ ......... .. ..
~1'Q,`1'AL.TXP~j~DTI'IJR~S T3Y Cph;LGQttY; , .: ..
Cons~dtiug Services $ 27,644
Design Se~ti•ices $ 12,000
Construction 24,494 291,665
Contingency, 30,000
Gnginccriug & Inspection 10,000
Materials 697
'r4TALS $ X2,835 $ 343,665
Attaclllxzents:
1, Resolution awarding a construction colztract (Exhibit A) to Galeh Paving, Incorporated in
an amount not to exceed $2~1,6GS.
2. Bid Summary (Attacklment 2).
Attachment 1
__ .RESOLUTION - _ _ . _. _ ..-- -- ---__. __
RESOLUTION OF THE TOWN COUNCIL/REDEVELOPMENT AGENCY
OF TIIE TOWN OF LOS GATOS
AWARDING A CONSTRUCTION CONTRACT TO
GALEB PAVING, INCORPORATED FOR PPW JOB N0. 07-16
PARKING LOT 6 RECONSTRUCTION PROJECT
WHEREAS, bids were sought in conformance with.State and Town law for PPW Job
No.07-I6 - Parlcing,Lot 6 Reconstruction Project; and
WHEREAS, Galeb Paving, Incorporated submitted a bid which the Town
Council/Redevelopment Agency deems to be responsive to the Town's .solicitation.
NO'W, THEREFORE, I3>; IT .RESOLVED by the Tovvri Council/Redeveloprnet~t
Agency of the Town of Los Gatos, County of Santa Clara, State of California, that Galeb Paving,
Incorporated. is declared to be the lowest responsible bidder .for PPW Job No. 07-16 -- h?arl~ing
Lot 6 Reconstruction Project; and
BE IT FURTHER RESOLVED that the Town Manager is hereby authorized and
directed to execute a construction contract (Attached as Exhibit A} for said project on behalf of
the Town in an amount not to exceed X291,665; and
BE IT >rURTkIEIt RESOLVED, that staff is authorized to execute futtuc change orders,
as necessary, in art amount not to exceed $30,000.
PASSED AND ADOPTED at a regular meeting of the Town Council/Redevelopment
Agency of the Town of Los Gatos, California, held on the 26th day of October, 2009 by the
following vote:
COUNCIL MEMBERS;
AXES:
NAYS:
ABSENT:
ABSTAIN;
SIGNED; MAYOR/CITAIR OF THI; REDEVELOPMENT
- AGENCY OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
ATTEST;
CLERK ADMINISTRATOR/SECRETARY OF THE REDEVELOPMENT AGENCY OF "1'I7E
TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
Exhibit A
CONTRACT
TIJIS .AGRI';EMENTrs between fhe To•vvn of Los Gatos (hereinafter referred to as
("Owner") and GAleb Paving Inc, hereinafter referred to as ("Contractor"). Owner and
Contractor, for the consideration 1erenafter named, agree as follows;
A, SCOP>r OF WORK
Contractor shall furrusli all materials and perform all of the work for the construction of PP't~V
Job No. p7-16 -Parking Lot G I2ecanstrnetiau Project; in accordance with the Contract
Documents.
B. CONTRACT PRICE
As fiall compensation for furnishing all materials arld for doing all the warlc contemplated aszd
embraced in this Contract, also for all loss or damage arising out of the nafiue of the wonc~
aforesaid, or fro.nri tyre actions of the elements, or from any unforeseen difficulties or obstructioixs
which may arise or be encountered in the prosecution of the work until its acceptance by Owner,
and for all risks of every description connected wit11 the Worlc, also for all expenses incurred by
or in cor~rsequence of the suspension or discontinuance of work, and for well and faithfully
cornpletulg the Wor1c, and the whole thereof, in the manner and according to the Contract
Docuunents, Owner shill pay {two hundred ninety one tl~.ousand six hundred sixty four dollars
and sixty cents) $291,6G~.60, which shall supersede any other arnoiuit specified in the Contract
Documents.
C. CONTRACT DOCTJM~NTS
All rights and obligations of Owner and Contractor are fully set forth. and described in the
Contract Documents. All parts of the Contract Documents are intended to be correlated so drat
airy work called for in one part and not mentioned in the other, or vice versa, is to be executed
the same as if mentioned in all said documents. The Contract Documents are defined in Part I,
.Section 1-1.01(A) of these Specifications and are incorporated herein by reference the same as
though set out in full.
D. BEGINNING OI{' WORK
Following the execution of this Contract and the approval of bonds arld insurance policies and
certificates, Owner shall issue a 1Votice to Proceed with the Worlc. Corxrrnancing work or the
entrance of equipment or materials on t11e site. of the Work by Contractor before receipt of the
Notice to Proceed is at the sale risk and expense of Contractor and the Contractor shall be fully
liable for any damage or injury sustained by Owner or third persons resulting there from.
E. TIME OF COMPLETION
The Work called fox 'herein shall be fully completed in thirty (30) working days of Contractor's
receipt of the Notice to Proceed.
F. CORRECTION OF WORD AFTER ACCEPTANCE AND FINAL PAYMENT BY
TOWN •
Contractor shall remedy any defects due to faulty za1aterials and/or worlcznanship and pay for atiy
damages to other woilc and/or existing facilities resulting there fialn which shall appear within a
period of 2 years fxo:tn the date of recording of the Notice of Completion.
IN WITNESS WHEREOI', the parties hereto have executed this Agreement as.of
day of , 20
TOWN OF LOS GATOS, by:
CONTRACTOR: GaleU Paving,
Inco~rlaorateci, by:
Greg Larson, Town Manager
RECOMMENDED BY:
Todd Capurso
Director of Parks and Public Worl<s
(Slgllatllre)
(Print Name)
(Address)
APPROVED AS TO FORM:
Orry P• Korb, Town Attorney
(City, State, Zip) •
ATTEST:
Jackie Rose, Clerle Adinitustrator
{Contractor's License Nutaaber)